Media Coordination

MANUAL

Media Coordination

TABLE OF CONTENTS

Media Coordination and Statistics Introduction ��2

NCAA Media Coordination and Statistics Contacts ��2

NCAA Media Coordination and Statistics Sports Assignments ��3

General Information ��5

All-Tournament Team ��5

Championship Records and Statistics ��5

Championship Website Guidelines ��5

Credentials ��5

Credential Requests, Qualications and Acceptance ��6

Credential Boards ��7

Final Results Book ��7

Flip Cards ��7

Live Video Streaming ��7

Media Guides and Postseason Guides ��7

Media Meals ��7

Media Parking ��8

Media Work Room ��8

NCAA�com Statistics ��8

NCAA LiveStats ��8

Ofciating Questions ��8

Personnel ��9

Photography Area Policies ��9

Press Conferences ��10

Press Conference Set-up ��11

Programs ��12

Radio ��12

Seat Assignments ��12

Security ��12

Social Media/Blogging Policy ��12

Statistics Reporting to the NCAA ��13

Strobe Lights ��13

Team/Scout Video Coordinator ��13

Team Videographer ��13

Telecommunications/Data Services/Wireless internet ��14

Televised Championships ��14

Television Policies ��14

Appendix A • Duties of Host Media Coordinator/Championships Administrators ��15

Appendix B • Sample All-Tournament Team Ballot ��16

Appendix C • Sample Flip Card ��17

Appendix D • Sample Table Tent ��18

Appendix E • NCAA Guidelines for Credentialing ��19

Appendix F • Championship Program Formats ��21

MEDIA COORDINATION AND

STATISTICS INTRODUCTION

The purpose of this section is to highlight the responsibilities of the media coordinator at NCAA championship

competition and should be used in conjunction with the sports-specic NCAA host operations manual. In addition,

the NCAA media coordinator will share sport-specic information as needed.

Media coordinators should work closely with the national ofce staff and the sports information directors of each

participating team to provide smooth media operations at each site, for the media, the coaches and the student-

athletes�

Although this and the other publications attempt to cover all phases of championship competition, some questions

may arise before or during the event. Media coordinators and SIDs should feel free to contact the NCAA staff

media liaison for the specic championship concerning any aspect of the event’s media operations. Expected

duties of the media coordinator are included as Appendix A on page 15�

Comments and suggestions are always welcome�

Best of luck with your championship event�

NCAA Media Coordination and Statistics Staff

NCAA MEDIA COORDINATION AND STATISTICS CONTACTS

Name Ofce Phone Cell Phone Email Address

Sahar Abdur-Rashid 317-917-6547 317-459-3272

srashid@ncaa�org

Mark Bedics 317-917-6541 317-966-6762

mbedics@ncaa�org

J�D� Hamilton 317-917-6124 317-287-9688

jhamilton@ncaa�org

Matt Holmes 317-917-6385 317-372-0668

mholmes@ncaa�org

Bonnie Johnson 317-917-6142 317-435-4578

bjohnson@ncaa�org

Cassie Langdon 317-917-6538 317-410-6624

clangdon@ncaa�org

David Lentz 317-917-6270 317-364-7298

dlentz@ncaa�org

Lauren McLaughlin 317-917-6889 317-966-6503

lmclaughlin@ncaa�org

Rick Nixon 317-917-6539 317-440-3059

[email protected]

Phil Pierce 317-917-6976 317-263-4475

ppierce@ncaa�org

Jenn Rodgers 317-917-6109 317-361-0184

jrodgers@ncaa�org

Dominique Steen 317-917-6185 N/A

dsteen@ncaa�org

Sean Straziscar 317-917-6122 317-614-5410

sstraziscar@ncaa�org

Michelle Watsky 317-917-6775 317-437-4705

mwatsky@ncaa�org

Jeff Williams 317-917-6138 317-292-3108

jswilliams@ncaa�org

David Worlock 317-917-6120 317-966-0688

dworlock@ncaa�org

General Inquiries 317-917-6222 N/A

ncaastats@ncaa�org

NCAA MEDIA COORDINATION AND STATISTICS SPORTS

ASSIGNMENTS

Sport Stats

Score Reporting/

RPI

Media

Coordination

Stats/Records

Liaison

FALL SPORTS

I MW Cross Country McLaughlin McLaughlin

II MW Cross Country McLaughlin McLaughlin

III MW Cross Country McLaughlin McLaughlin

I W Field Hockey Abdur-Rashid Abdur-Rashid Abdur-Rashid

II W Field Hockey Langdon Langdon Langdon

III W Field Hockey Nixon Nixon Nixon

FBS M Football

Worlock/Williams/

Lentz

FCS M Football

Worlock/Williams/

Lentz

Abdur-Rashid

II M Football Pierce Pierce Pierce

III M Football Straziscar Straziscar Straziscar

I M Soccer Holmes Holmes Holmes

II M Soccer Langdon Langdon Langdon

III M Soccer Lentz Lentz Lentz

I W Soccer Hamilton Hamilton Hamilton

II W Soccer Bedics Bedics Hamilton

III W Soccer Johnson Johnson Hamilton

I W Volleyball McLaughlin McLaughlin McLaughlin

II W Volleyball Rodgers Rodgers McLaughlin

III W Volleyball Watsky Watsky McLaughlin

NC M Water Polo Watsky Watsky

WINTER SPORTS

I M Basketball Hamilton Hamilton

Worlock/Hamilton/

Rodgers/McLaughlin

II M Basketball Lentz Lentz Lentz

III M Basketball Straziscar Straziscar Straziscar

Postseason NIT Williams Williams

I W Basketball Pierce Pierce

Nixon/Abdur-Rashid/

Watsky/Steen

II W Basketball Rodgers Rodgers Langdon

III W Basketball Holmes Holmes Holmes

NC W Bowling Bedics Bedics

NC MW Fencing Watsky Forkner

NC M Gymnastics Holmes Holmes

NC W Gymnastics Pierce/Lagndon Pierce/Lagndon

I M Ice Hockey Bedics Bedics Bedics

III M Ice Hockey Bedics Bedics Bedics

NC W Ice Hockey Bedics Bedics Bedics

III W Ice Hockey Bedics Bedics Bedics

Sport Stats

Score Reporting/

RPI

Media

Coordination

Stats/Records

Liaison

NC MW Rie Watsky Forkner

NC MW Skiing Bedics Bedics

I MW Swim & Dive Abdur-Rashid Rashid

II MW Swim & Dive Abdur-Rashid Rashid

III MW Swim & Dive Abdur-Rashid Rashid

I MW Track (Indoor) Watsky Forkner

II MW Track (Indoor) Watsky Forkner

III MW Track (Indoor) Watsky Forkner

I M Wrestling Holmes Holmes

II M Wrestling Holmes Holmes

III M Wrestling Holmes Holmes

SPRING SPORTS

I M Baseball Williams Williams

"Hamilton/Williams/

Rodgers/Watsky"

II M Baseball Lentz Lentz Lentz

III M Baseball Straziscar Straziscar Straziscar

NC Beach Volleyball McLaughlin McLaughlin McLaughlin

I M Golf Nixon Nixon

II M Golf Nixon Nixon

III M Golf Nixon Nixon

I W Golf Johnson Johnson

II W Golf McLaughlin McLaughlin

III W Golf McLaughlin McLaughlin

I M Lacrosse Bedics Bedics Bedics

II M Lacrosse Bedics Bedics Bedics

III M Lacrosse Langdon Langdon Langdon

I W Lacrosse Holmes Holmes Holmes

II W Lacrosse McLaughlin McLaughlin Holmes

III W Lacrosse Langdon Langdon Holmes

I W Rowing Bedics Bedics

II W Rowing Bedics Bedics

III W Rowing Bedics Bedics

I W Softball Johnson Johnson

"Abdur-Rashid/

Langdon"

II W Softball Rodgers Rodgers Abdur-Rashid

III W Softball Watsky Watsky Abdur-Rashid

I M Tennis Rodgers Rodgers

I W Tennis Rodgers Rodgers

II M Tennis

"Holmes/

Williams"

Rodgers Rodgers

II W Tennis

"Holmes/

Williams"

Rodgers Rodgers

III M Tennis Rodgers Rodgers

III W Tennis Rodgers Rodgers

Sport Stats

Score Reporting/

RPI

Media

Coordination

Stats/Records

Liaison

I MW Track (Outdoor) Pierce Pierce

II MW Track (Outdoor) Pierce Pierce

III MW Track (Outdoor) Pierce Pierce

NC M Volleyball Holmes Holmes

III M Volleyball Holmes Holmes Holmes

NC W Water Polo Watsky Watsky Watsky

MULTIPLE SEASON SPORTS

II Festival Bedics/Lentz

GENERAL INFORMATION

ALL-TOURNAMENT TEAM

Please check the specic sport championship operations manual to determine if an all-tournament team is to be

selected. The manual will explain who selects the team (media, sport committee, etc.) how many members should

be on the team and if a Most Outstanding Player(s) is to be named. The Most Outstanding Player(s) should always

be included on the all-tournament team and should never be an additional player� The all-tournament team will

be recognized verbally on the playing surface following the championship game� A sample all-tournament team

ballot is included as Appendix B on page 16�

CHAMPIONSHIP RECORDS AND STATISTICS

NCAA championship records and statistics are available at ncaa�org� Once at the site, click on the “Statistics” link

in the gray bar along the top of the page� Scroll down that page to the Championship Records section and click

on the appropriate sport�

CHAMPIONSHIP WEBSITE GUIDELINES

NCAA.com will host championship websites for all nal round sites. The NCAA media coordination staff will

provide a list of information that the host SID will need to provide for the site. NCAA championship hosts/local

organizing committees have the opportunity to build their own championship micro-site to house information

about local events, restaurants, volunteer information, etc� Please see the Championship Microsite Guidelines for

complete details�

For preliminary or regional round hosts that would like to develop their own championship websites, all content

should be approved through Anne Clendenin (aclendenin@ncaa�org or 317-917-6643).

CREDENTIALS

All media credentials are authorized and issued by the host or NCAA media coordinator� The NCAA provides

credentials for all nal championship sites and selected preliminary round sites. Please contact the NCAA media

coordinator or championships operations staff member to nd out if you are responsible for producing your own

credentials�

If you are producing your own credentials, the “Conditions Placed on Use of Credentials” should be placed on

the back of all credentials. That text, located at ncaa.com/media, should also be visible at credential pick-up.

The following is a sample of the credential types that can be produced, if applicable to the championship event:

• All Access – For event management-type people who need access to every area, including game surface (for

example: pool deck, track ineld, baseball eld, locker areas, etc.).

• Event Management – For event management staff that doesn’t need all access (based on space and demand,

it may not be necessary to produce a staff and an all access credential).

• Media – For members of the media to give them access to press areas (including: press box, media room,

interview room, locker rooms [postgame only]).

• Participant – For student-athletes, coaches, equipment managers (basically anyone in the ofcial travel

party).

• Photo – For still photographers and television camera operators (if the contest isn’t going to be televised)

to allow them access to appropriate areas (playing surface, locker rooms (postgame only), press box and

media room).

• SID – For sports information directors of the participating teams (may allow access to media areas and

locker rooms as needed).

• Television Network – If the game is going to be televised by ESPN, Turner Sports, etc., those entities should

have their own credential to allow them access to specic places such as the television truck compound.

It is up to the tournament manager to determine where each credential should be allowed access to based on the

space allotted at the site�

CREDENTIAL REQUESTS, QUALIFICATIONS AND ACCEPTANCE

FINAL-ROUND SITE

Approximately one month before the nal round, championship site media coordinators should send credential

application information to media representatives who regularly cover intercollegiate athletics in their market� The

information should direct media to ncaa�com/media, which includes credential application instructions, credential

criteria and links to the NCAA’s media policies. The nal round championship site media coordinator will approve

or deny all credential requests in the online credentialing system� The system will notify all media members who

apply for credentials whether their request has been granted or denied via email. If a media member is granted a

credential, host media coordinators are responsible for sending that media member information regarding game

times, press conference schedules, credential pick-up, media parking and how to order a phone line if they need

to secure their own (who to contact, price, etc.).

PRELIMINARY-ROUND SITE

Preliminary round site media coordinators should send a credential request to members of the local media to

determine who will be covering the event�

Media should be approved in accordance with the criteria listed in Appendix E on page 19�

** Working credentials will not be mailed. The media coordinator should issue credentials individually at an

appropriate site at the venue or at the designated headquarters or media hotel. A government-issued photo ID

is required to pick up credentials. Credentials are non-transferable and will only be issued to the person whose

name appears on the credential. Credential pick-up for others is not allowed.

CREDENTIAL BOARDS

The NCAA will provide credential boards at all nal championship sites. These are to advise security personnel

at the competition venue which credentials are allowed into which parts of the venue� For credentials that are not

allowed into a specic area, use a black marker to cross out the credentials that are not permitted.

FINAL RESULTS BOOK

The nal results book for team championships should include at a minimum: nal statistics and results as well

as a quote sheet from a minimum of the two head coaches (at least one student-athlete per team is preferable as

well). The media coordinator should include quotes from any individual champion(s) as well as the head coach of

the team champion, if applicable. Additional items that may be included in the nal book are: cover sheet, recap,

postgame notes, all-tournament team, and/or a play-by-play summary�

FLIP CARDS

For specic sports, ip cards should be provided to all media members for easy reference to participating team

information. The ip cards should include complete team rosters (including the coaching staff), with a minimum

of the student-athlete uniform number. In addition, the ip card should include team results as well as standard

information regarding the game, such as date, location and opponent. A sample ip card is included in Appendix

C on page 17�

LIVE VIDEO STREAMING

NCAA Digital owns the exclusive rights to stream all NCAA championship events live via the internet, mobile

applications, and related devices, except for those Championships which fall under a prior national television

and/or digital rights agreement (in other words, select ESPN broadcasts). NCAA Digital will publish a live video

streaming schedule during each Championship season (fall, winter spring) at ncaa�com/liveschedule� Live video

streams will also be accessible via the NCAA Sports iPhone app�

For those NCAA championship events in which NCAA Digital elects NOT to exercise its rights, member schools

and/or media outlets may request live video streaming rights� The request form and live video streaming policy

can be accessed at ncaa�com/rights-request�

MEDIA GUIDES AND POSTSEASON GUIDES

The NCAA or host media coordinator shall notify each school that qualies for the championship with the number

of media guides and/or postseason guides that should be sent to the championship site� The media coordinator

should provide an overnight address where the schools can send the information (their ofce or the facility) and

a deadline as to when it should arrive� Consider security when selecting the location where these materials will

be shipped�

MEDIA MEALS

Media meals are not required at all championships� Disbursements should be guided by the budget which was

originally submitted by the tournament manager and approved by the NCAA national ofce.

MEDIA PARKING

Media parking is desired at each site and required at most� The media coordinator should determine if it would

be more effective to use parking passes or a parking list. If passes are used, the host institution must generate

them. Media shuttle systems may also be used provided any costs are approved in advance by the specic sport

committee and NCAA tournament operations staff member�

MEDIA WORK ROOM

If necessary, a media work room should be designated at each site where media members can le stories following

competition. The work room should be equipped high-speed internet lines and/or wireless internet access. In

addition, the room should have an adequate amount of seating and electrical outlets�

Each school’s media guides and/or postseason guides, along with any materials the host institution distributes—

including: statistics, game notes, quotes, etc.—should be located in this area.

NCAA.COM STATISTICS

NCAA.com is the ofcial destination for live scores and statistics from NCAA Championships. NCAA Digital

will provide a live data feed from all rounds of Division I Championships and nal-site rounds of Divisions II

and III Championships. Schools participating in these contests may not display live statistics on their ofcial

website, other than by linking to ncaa.com. For early rounds of Divisions II and III Championships, live statistics

may be displayed on a participating school’s ofcial website provided a deep-link URL to the statistics is sent

to NCAA Digital prior to the contest� A member of the NCAA Digital operations team will be in contact with

the host institution’s media relations director to arrange the live statistics feed and testing schedule. Note: For

select Division I Championships, StatBroadcast has been contracted to provide in-arena live statistics display for

the media. Instructions on setting up the StatBroadcast feed will be included in the statistics feed transmission

instructions distributed by NCAA Digital� Any questions pertaining to live statistics should be sent to Nate

Flannery, NCAA Director of Digital and Social Media (nfannery@ncaa�org).

NCAA LIVESTATS

All hosts at predetermined championship sites are required to use NCAA LiveStats software for sports in which

the product is available�

OFFICIATING QUESTIONS

If it is deemed necessary to get an interpretation from an ofcial regarding a specic play or occurrence during

a contest, a “pool reporter” shall be named by the NCAA media coordinator or championships staff member, or

in the absence of one, the host media coordinator. Interpretations are not given if the situation in question is a

judgment call�

The pool reporter shall accompany a member of the sport committee (or the NCAA site representative) to the

ofcial’s locker room to receive an interpretation in order to enhance the public’s understanding of activities that

occurred during the contest�

In most cases, the head ofcial will provide the interpretation on behalf of the ofciating crew. In the instances

in which a playing-rules liaison, secretary-rules editor or the coordinator of ofcials is on-site, they are able to

answer the questions instead�

The host or NCAA media coordinator will be responsible for disseminating the information to the rest of the

media present. In most cases, the media coordinator should designate either the reporter from the Associated Press

or the local newspaper as the pool reporter�

PERSONNEL

Each media coordinator is responsible for organizing workers to assist in the media operations of the championship.

It is important to remind volunteers that they may see very little of the championship competition because of their

responsibilities and the NCAA cannot pay any expenses. All volunteers should be a minimum of 16 years or older.

It is preferred that all media coordination volunteers have experience with media relations or championships.

The number of workers will depend upon the media demand for the contests/games at the site� Communication

with the participating SIDs and the media coordinator’s knowledge of the area media will help with advance

planning�

The following is a basic list of duties for volunteers (if applicable):

• Copy Machine Personnel – Photocopies materials (for example: stats, notes, quotes, etc.).

• Credential Distribution – Pass out credentials to the media; check government-issued photo ID.

• External Public Address (PA) – Announcer for fans�

• Internal PA – Announcer for the media�

• Locker Room Attendant – Person to identify when the locker room is open and closed to the media�

• Mixed Zone Coordinator – Coordinates interviews in the mixed zone in events such as track and eld and

swimming and diving� Depending on the number of participants, this individual may need several assistants�

• Note Takers – Compiles worthy notes during and after the game or day�

• Photo Marshall – Makes sure photographers stay in appropriate places� Hands out photo armbands, if

necessary�

• Press Conference Moderator – Introduces players and head coach; directs questions from the media.

• Quote Takers – Records postgame quotes from the press conference� A minimum of one person should be

designated to take quotes for each team� They should get quotes from the head coaches and student-athletes�

• Results Disseminator – Transmits statistics, notes, quotes, etc., through appropriate delivery means (for

example email, fax, etc.).

• Runner(s) – Distributes photocopied materials (stats, notes, quotes, etc.).

• Spotter – Helps the ofcial scorer identify assists and any other assistance for ofcial scorer.

• Stat Crew – Records the ofcial statistics.

• Team Escorts – People to escort the coaches and student-athletes to the postgame press conference�

PHOTOGRAPHY AREA POLICIES

The media coordinator shall be prepared to designate “photographer positions,” should media requests warrant

it. “Prime” positions should be rotated among members of the media. All special requests (i.e., placing a remote

camera on the backboard) must be approved by the NCAA staff or the NCAA site representative.

PRESS CONFERENCES

The media coordinator, or a member of his or her staff, shall attend all press conferences, including any conducted

prior to the start of championship play� A media coordinator can decide to have a pre-championship press conference

if the number of media or the interest in the championship warrants it. If a formal press conference is going to

be held, the media coordinator should produce name tents to place on the dais/riser to identify the coaches and

student-athletes. An example of a name tent can be seen as Appendix D on page 18�

ALL STUDENT-ATHLETES AND COACHES MUST BE MADE AVAILABLE FOR INTERVIEWS. The open

locker room policy applies to all formal pre- and postgame press conferences and to any interview requests for

coaches and/or student-athletes not involved in the press conferences� Failure to do so may result in a misconduct,

as determined by the respective sport committee�

In the event that a student-athlete has been selected for drug testing, he or she must fulll all media obligations

before going to the drug testing center�

a� Individual/team championships with no post-event press conference – Student-athletes are allowed a

maximum of a 10-minute cooling off period following their event before meeting with the media. If the

student-athlete is ready prior to the 10 minutes, he or she can participate in interviews as soon as they are

ready� However, they are not allowed to leave the competition area before conducting their media interviews�

Interviews will be conducted in the locker room, mixed zone or interview room.

A student-athlete who is competing in more than one event on a given day may request of the media

coordinator to delay the interview period until concluding their nal event of the day. The only exception

to this is if a record was set, and then the student-athlete should be made available to the media shortly

after that event. If time prohibits this, the media coordinator should get a quote from the student-athlete and

distribute it to the media�

b� Individual/team championships with a formal press conference – Student-athletes are allowed a

maximum of a 10-minute cooling off period following their event before having to meet with the media.

If the student-athlete is ready prior to the 10 minutes, he or she can participate in interviews as soon as

they are ready. In individual/team championships, typically only the winner(s) needs to report to the press

conference. If media requests warrant having the runner-up in the news conference, that person should go

before the champion�

c� Team championships with a formal press conference – The losing team shall have a 10-minute cooling

off period before they are to report to the interview room� The cooling off period starts once the head coach

and all of the student-athletes have reached the locker room area� The winning team will report to the

interview room immediately following the completion of the losing team’s press conference. *** In a few

instances, the governing sport committee has determined the team order for press conferences� Please refer

to the participant manual for the respective sport. ***

It is mandatory for the head coach and at least one student-athlete to report to the press conference following

the cooling off period� However, media coordinators should request a minimum of two student-athletes� A

coach can shorten the cooling off period but cannot extend it.

As soon as one media member enters the locker room, it will be open for the media contingent� Locker

rooms are open to the media for a minimum of 30 minutes, provided media is present the entire time�

The head coach must complete all media obligations to the covering media before honoring any in-season

radio or television contracts. Coaches or student-athletes should rst conduct interviews with the rights

holding television or radio networks prior to the press conference following the conclusion of the game

(ESPN, Westwood One Radio or Turner Sports). These interviews are permitted within a four-minute period

immediately following the game. Interviews are to be given in priority order: (1) Network broadcast partner;

(2) Westwood One Radio; (3) Turner Sports; (4) Participating team radio� This does not mean four minutes

per person, but four total minutes for all individuals interviewed� The media coordinator or designee has the

responsibility to terminate the four-minute interview period, NOT the network/station that has purchased

rights. However, assistant coaches are not obligated to the entire media stafng the championship and may

grant postgame radio interviews at anytime after the conclusion of the contest/game�

d� Moderator Duties

− The moderator should give pertinent game statistics (i.e., leading rushers, passers, tacklers, game records)

to media while they wait for the rst team to arrive. Statistics should be distributed to the media, coaches

and student-athletes as soon as they arrive�

− Sports information representatives should get the names of the student-athletes who will be attending the

press conference and give them to the host or NCAA media coordinator, who will communicate to the

moderator, so that they can be announced in advance�

− The moderator should open the press conference by asking the head coach for his/her opening statement�

− After the coach’s comments, the moderator should open the oor to media for questions.

− If necessary, the moderator should try to get the student-athletes involved and direct a question to them

if the media has not already done so�

− Limit the losing team to 10 minutes and the winning team to 20 minutes�

− The moderator should keep the ow of the press conference moving. If there is a gap of time between

questions, limit questions to one more and then thank the head coach and student-athlete(s).

PRESS CONFERENCE SET-UP

Each host media coordinator should designate an interview room or area at the facility, and an individual to

coordinate the activities in it� The interview area should have a public address system and an elevated head table,

if possible�

Depending on the expected number of media in attendance, media coordinators should use an audio mixer in the

interview area to permit individuals using microphones to attach their equipment to it, eliminating the presence of

audio equipment and/or operators in front of, or adjacent to, the speakers at the dais�

The following is a checklist of suggested minimum requirements for the interview room:

• Seating for a minimum number of media and/or VIPs (check with the previous host for an approximate

number)

• Risers or an area in the back of the room with an unobstructed view for television cameras

• Table at the front of the room for a minimum of four to six interviewees

• Podium or space for moderator

• Sufcient electrical outlets

• Sufcient lighting for dais and work spaces

• Mult box

• Wireless microphones

• Polycom (if needed for quotes)

For selected NCAA championships, press conference backdrops will be sent to the institution, and microphone

ags will be provided by the NCAA. Quotes should be typed up and distributed to the media immediately

following each press conference�

PROGRAMS

The NCAA has contracted with Leareld IMG College Publishing to provide championship programs for all

NCAA championships. This includes all nal and preliminary sites; predetermined and non-predetermined.

Programs will be provided in either a print or digital format� For information on the format for each championship,

please see Appendix F on page 21. For those sites receiving printed programs, Leareld IMG College will

handle the shipment. The championship programs should arrive 24 hours before the start of competition. Leareld

IMG College will track the delivery status of the program hourly to ensure it is on schedule. If the programs have

not been received the day before your championship and Leareld IMG College has not contacted you, please call

859-226-4597. Each site will receive an allotment of complimentary programs designated for distribution to the

media and the participating teams’ travel parties (unless otherwise noted). The championships staff administrator

will conrm the complimentary program distribution plan with the host site.

Championship sites with digital programs can nd them online at ncaa�com/gameprograms. The NCAA/Leareld

IMG College will provide to participating schools a one-sheet PDF to be printed and distributed on site; this PDF

will feature a QR code and URL where the digital program can be accessed. This handout, QR code and/or URL

should also be printed and used on signage to direct fans to the digital program�

Host media coordinators wanting to supplement the ofcial digital program may do so via a hard copy, one-page

handout� The handout can include, but is not limited to, the following information: team rosters, statistics and

schedule results. All handouts must include the QR code linking to the ofcial championship program.

Should you have any questions regarding the content of the championship programs or supplemental information

you would like to provide, please contact Chad Laytham (chad.laytham@leareldimgcollege.com) at Leareld

IMG College.

RADIO

Please visit ncaa�com/media for updated information related to the NCAA’s radio policies.

All stations broadcasting any round of an NCAA championship are required to ll out the NCAA championship

Radio/internet streaming form online� To access the form, go to ncaa�com/media and click on the “Audio Policy

(Radio and internet)” link.

SEAT ASSIGNMENTS

Media coordinators should ensure media agencies that regularly staff contests/games played by the participating

and host institutions receive preferred seat locations�

SECURITY

Security personnel should be instructed to protect all working media and interview areas before and after each

contest. In addition, security should limit access to restricted areas to individuals wearing proper credentials.

SOCIAL MEDIA/BLOGGING POLICY

A credentialed media member may blog or provide updates via social media during any NCAA championship

event, provided that such posts do not produce in any form a “real-time” description of the event (i.e., any

simulation or display of any kind that replicates or constitutes play-by-play of a material portion of an event, other

than periodic updates of scores, statistics or other brief descriptions of the event) as determined by the NCAA in

its sole discretion. If the NCAA deems that the credentialed media member is producing a real-time description

of the contest, the NCAA reserves all actions against the credentialed media member, including but not limited to,

the revocation of the credential�

STATISTICS REPORTING TO THE NCAA

For all sports, Email one set of complete results, as well as the all-tournament and most outstanding player

selections to the NCAA statistics Department (ncaastats@ncaa�org).

The host sports information director, media coordinator or other designee is responsible for reporting ofcial

championship results to the Association’s website, ncaa�com� At the conclusion of each championship contest or

session (preliminary rounds and nals), please email the information below to ncaa-content@turner�com in the

following format:

• Specify the division, sport, round and region in the subject area;

• Paste the text (ofcial results, including date of competition, round, etc.) directly into the message box;

• Attach HTML box score, if available.

STROBE LIGHTS

The strobe lights are administered and pooled at the discretion of the NCAA or host media coordinator�

A maximum of three sets of strobe lights may be installed at the venue for media agencies requiring immediate

news coverage. Strobe lights for a conventional arena must not exceed 2,400 watt-seconds for each power pack,

and the ash duration should be less than 1/1,000-second. A typical approved installation consists of four power

packs with tube heads on each pack�

All hanging or installed strobes must be as close to the playing surface as possible, depending upon the physical

structure of the arena, near the corners of the playing surface� All strobes must be installed and tested, if necessary,

at the site 24 hours before the start of the event during which the strobes will be used� The committee representative

or NCAA championships staff liaison will grant nal approval relative to the installation of strobes.

If the physical structure of an arena prevents a media agency from meeting these specications, the agency may

petition the specic sport committee for an exception.

No other strobes, including hand-carried units, are permitted in the arena, and no strobe or any other photography

equipment may be placed on or attached to a goal standard�

TEAM/SCOUT VIDEO COORDINATOR

A scout video coordinator is permitted to lm the game from an upper video position pending space availability.

This is in addition to the credential issued to a team videographer� The scout video coordinator will receive a

media credential, and may only lm his/her team’s game(s). Representatives of participating institutions may

record the network telecast of any game at the site, using a video distribution outlet in the video distribution area�

The institution must provide its own recording equipment�

TEAM VIDEOGRAPHER

Each participating institution may designate one individual as the team videographer. The team videographer

will be provided a credential and a TEAM VIDEOGRAPHER or TEAM PERSONNEL armband/vest and will be

permitted to lm his/her contests ONLY from a designated area(s) which serves all still photographers. During the

contest, the videographer should follow all rules that apply to still photographers� Access will also be provided to

the court/eld during closed practices, the team locker room during pregame, halftime, postgame and any other

times when the locker room is open to the media. In addition, the team videographer can shoot from any area that

a still photographer has access to (e.g., concourse). NOTE: The team videographer for the winning team will be

allowed on the competition area to lm the postgame celebration and awards ceremony, if applicable.

TELECOMMUNICATIONS/DATA SERVICES/WIRELESS INTERNET

Hosts should check with the NCAA before installing additional telephone lines� Telecommunications support in

the installation and provision of telephone lines, hard-wired and wireless data services and related equipment will

be provided by the host institution/conference/facility�

The host may NOT assess an additional fee for establishing service to any media agency, and collection of

payment or charges should be reected in the proposed championship budget.

TELEVISED CHAMPIONSHIPS

If an NCAA championship is to be televised, the media coordinator will be notied by the NCAA tournament

operations staff member or NCAA media coordinator. This person will relay any needs specic to television to

the host media coordinator such as power, press row space, etc. Information about NCAA broadcasts can be found

online at ncaa�com/media�

TELEVISION POLICIES

Please visit ncaa�com/media for updated information related to the NCAA’s television and video policies. Once

on the ncaa�com/media webpage, click on the “Broadcast Media Coverage” link to review information on the

following topics:

• Live Coverage

• Videographer Access

• 30-Minute Rule

• Audio/Video Distribution and Usage

• Mult Box How To

• Broadcast Announcer Audio

• Natural Audio

• Satellite Coordinates

• News Videographer Access

APPENDIx A • DUTIES OF HOST MEDIA COORDINATOR/

CHAMPIONSHIPS ADMINISTRATORS

(NCAA—NCAA Championships Administrator; HMC—Host Media Coordinator)

CHAMPIONSHIPS

Duty NCAA HMC

Coordinate information sent to SIDs with teams in the nals so they know what to expect at the

championship�

Handle all media credential requests� X

Handle hotel arrangements for media members (championships liaison should secure room block). X X

Send out conrmations to media members in regards to hotel, parking and credentials. X

Organize teleconference prior to championship, if necessary� X X

Order credentials� X X

Order credential envelopes, if necessary� X

Order photo armbands, if necessary� X

Order credential boards, if necessary� X

Order media parking passes, if necessary� X X

Organize all press conferences on site� X

Secure media parking� X X

Coordinate ip cards. X

Create table tents for press conferences� X X

Generate seat cards for press box or press row. X X

Coordinate with tournament operations staff member the enforcement of the strobe light policy, if

applicable�

X X

Coordinate with host site the availability of phones and how a media member can obtain their own

phone line�

Coordinate with the host a media shuttle and designate hours, if necessary� X X

Make sure there are media meals (and determine appropriate meal times), if necessary. X X

Coordinate all-tournament team balloting and selection� X X

Coordinate placement of photographers� X X

Oversee stat crew and make sure statistics are delivered to media during the contests� X

Oversee staff who handle quotes for the pre-championship press conference� X

Oversee staff who handle postgame notes and quotes� X

Make sure NCAA�com website is updated� X X

Assign seats for media members and booths for radio stations� X

Assemble media information book� X

Coordinate security in media area� X

Coordinate selection of pool reporter and meeting with ofcial, if necessary. X X

TELEVISION

Duty NCAA HMC

Arrange to get information to commentators/producers/directors� X

Coordinate communication with broadcasting staff if no member is going to be present� X

Liaison to broadcast entity for sports information needs� X

APPENDIx B • SAMPLE ALL-TOURNAMENT TEAM BALLOT

ALL-TOURNAMENT TEAM BALLOT

Please make your selection of seven players to the 2011 NCAA Division I Women’s Volleyball Championship

All-Tournament Team, one of whom will be named the most outstanding player. The selections do not need to

be made by position.

The 2011 all-tournament team will be announced immediately after all votes have been tabulated at the conclusion

of the match.

Player Position School

7. MOP:

Media Representative:

Afliation:

APPENDIx C • SAMPLE FLIP CARD

Championship Game • Mississippi State vs. South Carolina

April 2, 2017 • American Airlines Center • Dallas

South Carolina Gamecocks • Head Coach: Dawn Staley

VICTORIA PATRICK, Guard

Fr. • 5-8 • Orlando, Fla.

1 2 3 4 5

BIANCA CUEVAS-MOORE, Guard

Jr. • 5-6 • Bronx, N.Y.

1 2 3 4 5

KAELA DAVIS, Guard

Jr. • 6-2 • Suwanee, Ga.

1 2 3 4 5

DONIYAH CLINEY, Guard

R-So. • 6-0 • Newark, N.J.

1 2 3 4 5

ALLISHA GRAY, Guard

Jr. • 6-0 • Sandersville, Ga.

1 2 3 4 5

ARAION BRADSHAW, Guard

Fr. • 5-6 • Boston, Mass.

1 2 3 4 5

TIFFANY DAVIS, Guard

Sr. • 5-7 • Houston, Texas

1 2 3 4 5

MIKIAH HERBERT HARRIGAN, Forward

Fr. • 6-2 • Pembroke Pines, Fla.

1 2 3 4 5

A’JA WILSON, Forward

Jr. • 6-5 • Hopkins, S.C.

1 2 3 4 5

ALAINA COATES, Center

Sr. • 6-4 • Irmo, S.C.

1 2 3 4 5

TYASHA HARRIS, Guard

Fr. • 5-10 • Noblesville, Ind.

1 2 3 4 5

Gamecocks Staff: Associate Head Coach – Lisa Boyer; Assistant Coaches – Nikki McCray-Penson, Fred Chmiel;

Athletic Trainer – Marcella Shorty.

2016-17 Results

Won 32, Lost 4

11/14/2016 at Ohio St. ............................W, 92-80

11/20/2016 HAMPTON ........................... W, 92-38

11/21/2016 MAINE..................................W, 79-42

11/22/2016 SAINT PETER’S ..................W, 93-38

11/27/2016 vs. Louisville.........................W, 83-59

12/1/2016 at Texas ................................W, 76-67

12/4/2016 at Duke..................................L, 74-63

12/11/2016 MINNESOTA ........................ W, 98-58

12/15/2016 CLEMSON ...........................W, 83-61

12/18/2016 UCLA....................................W, 66-57

12/21/2016 at Savannah St. ...................W, 70-30

1/1/2017 ALABAMA * .......................... W, 93-45

1/5/2017 at Auburn * ...........................W, 73-47

1/8/2017 at Florida *............................W, 81-62

1/12/2017 GEORGIA * .......................... W, 66-63

1/15/2017 at LSU *................................W, 84-61

1/19/2017 OLE MISS * .........................W, 65-46

1/23/2017 MISSISSIPPI ST. * ............... W, 64-61

1/26/2017 at Georgia * ..........................W, 62-44

1/30/2017 TENNESSEE * .....................L, 76-74

2/2/2017 at Kentucky* .........................W, 75-63

2/5/2017 at Arkansas * ........................W, 79-49

2/9/2017 AUBURN* ............................W, 60-41

2/13/2017 at UConn ............................... L, 66-55

2/16/2017 VANDERBILT * ....................W, 82-51

2/19/2017 at Missouri * ..........................L, 62-60

2/23/2017 at Texas A&M * ....................W, 80-64

2/26/2017 KENTUCKY * ....................... W, 95-87

3/3/2017 vs. Georgia ..........................W, 72-48

3/4/2017 vs. Kentucky ........................W, 89-77

3/5/2017 vs. Mississippi St. ................W, 59-49

3/17/2017 UNC ASHEVILLE % ............W, 90-40

3/19/2017 ARIZONA ST. % ..................W, 71-68

3/25/2017 vs. Quinnipiac % ................W, 100-58

3/27/2017 vs. Florida St. % ...................W, 71-64

3/31/2017 vs. Stanford % .....................W, 62-53

*Conference Games

%NCAA Tournament Games

MISSISSIPPI ST. BULLDOGS • Head Coach: Vic Schaefer

DOMINIQUE DILLINGHAM, Guard

Sr. • 5-9 • Spring, Texas

1 2 3 4 5

BLAIR SCHAEFER, Guard

Jr. • 5-7 • Starkville, Miss.

1 2 3 4 5

MORGAN WILLIAM, Guard

Jr. • 5-5 • Birmingham, Ala.

1 2 3 4 5

BREANNA RICHARDSON, Forward

Sr. • 6-1 • Conyers, Ga.

1 2 3 4 5

AMESHYA WILLIAMS, Forward

Fr. • 6-2 • Gulfport, Miss.

1 2 3 4 5

JAZZMUN HOLMES, Guard

So. • 5-8 • Gulfport, Miss.

1 2 3 4 5

ROSHUNDA JOHNSON, Guard

Jr. • 5-7 • Little Rock, Ark.

1 2 3 4 5

JACAIRA “IGGY” ALLEN, Guard

Fr. • 5-10 • Pompano Beach, Fla.

1 2 3 4 5

KETARA CHAPEL, Forward

Sr. • 6-1 • Temple, Texas

1 2 3 4 5

TEAIRA MCCOWAN, Center

So. • 6-7 • Brenham, Texas

1 2 3 4 5

ZION CAMPBELL, Center

Fr. • 6-3 • Washington, D.C.

1 2 3 4 5

VICTORIA VIVIANS, Guard

Jr. • 6-1 • Carthage, Miss.

1 2 3 4 5

CHINWE OKORIE, Center

Sr. • 6-5 • Lagos, Nigeria

1 2 3 4 5

Bulldogs Staff: Associate Coach – Johnnie Harris; Assistant Coaches – Dionnah Jackson-Durrett, Carly Thibault;

Athletic Trainer – Mary McClendon; Director of Operations – Maryann Baker.

2016-17 Results

Won 34, Lost 4

11/11/2016 vs. Villanova .......................W, 108-62

11/12/2016 at Maine ...............................W, 87-43

11/16/2016 vs. Tulane.............................W, 66-49

11/20/2016 TEXAS .................................W, 79-68

11/25/2016 vs. Oregon ...........................W, 75-63

11/26/2016 vs. San Jose St. ...................W, 88-51

11/27/2016 at Hawaii ..............................W, 66-41

12/3/2016 at Iowa St. ................... W, 85-81 (OT)

12/9/2016 at Southern Miss ..................W, 72-50

12/13/2016 at Little Rock ........................W, 58-44

12/16/2016 vs. SMU ...............................W, 91-42

12/18/2016 at Southern California ..........W, 76-72

12/20/2016 ALABAMA STATE ................W, 90-47

12/28/2016 NORTHWESTERN ST ......W, 106-30

1/1/2017 LSU * ....................................W, 74-48

1/5/2017 at Arkansas * ........................W, 59-51

1/8/2017 at Tennessee * .....................W, 74-64

1/12/2017 FLORIDA * ...........................W, 82-49

1/16/2017 OLE MISS * .........................W, 73-62

1/19/2017 at Alabama * ........................W, 67-54

1/23/2017 at South Carolina *................L, 61-64

1/29/2017 TEXAS A&M * ......................W, 71-61

2/2/2017 at Auburn * ...........................W, 77-47

2/5/2017 MISSOURI * .........................W, 70-53

2/9/2017 VANDERBILT * ....................W, 86-41

2/12/2017 at Ole Miss * ........................W, 66-44

2/16/2017 GEORGIA * .......................... W, 58-49

2/19/2017 at Texas A&M * ....................W, 72-67

2/23/2017 at Kentucky * ................ L, 75-78 (OT)

2/26/2017 TENNESSEE * .....................L, 64-82

3/3/2017 vs. LSU ................................W, 78-61

3/4/2017 vs. Texas A&M .....................W, 66-50

3/5/2017 vs. South Carolina ................L, 49-59

3/17/2017 TROY % ............................. W, 110-69

3/19/2017 DEPAUL % ...........................W, 92-71

3/24/2017 vs� Washington % ��W, 75-64

3/26/2017 vs� Baylor % ��W, 94-85 (OT)

3/31/2017 vs. UConn % �� W, 64-62 (OT)

*Conference Games

%NCAA Tournament Games

APPENDIx D • SAMPLE TABLE TENT

NAME

AFFILIATION

NAME

AFFILIATION

APPENDIx E • NCAA GUIDELINES FOR CREDENTIALING

MEDIA

A “media agency” for purposes of these criteria shall mean a daily or weekly publication, cable system, radio

station, television station or television network, or online entity requiring immediate news coverage�

More than one representative per “media agency” may be authorized by the media coordinator�

Subject to limitations of space, credentials at all sites should be assigned as follows:

• A representative of a national newspaper (such as one with circulation greater than 60,000).

• A media agency in the geographic area of the host city�

• A media agency in the geographic area and/or locale of a participating institution that has staffed its contests

on a consistent basis throughout the season�

• Individuals, certied by a participating institution, who will represent specic campus-related entities.

• The designated representative of a national television, cable system, radio network or a radio station that

originates a daily “sports talk” program and daily circulation newspapers that do not otherwise meet the

aforementioned criteria�

PHOTOGRAPHERS

Subject to limitations of space, photography credentials shall be assigned as follows:

• A photographer from a media outlet that covers the collegiate sport consistently on a national basis�

• A photographer from a media agency in the geographic area of the host city�

• A newspaper photographer from the locale of a participating institution that has consistently staffed its

contests throughout the season�

• A photographer, certied by a participating institution, who will represent campus-related entities.

TELEVISION

Subject to limitations of space, television credentials shall be assigned as follows:

• An individual or crew designated by a national television network or cable system that originates daily

sports news programs�

• An individual or crew from a television afliate in the geographic area of the host city.

• An individual or crew from the locale of a participating institution that has regularly staffed its contests

throughout the season�

• An individual or crew, certied by a participating institution, who will represent campus-related entities.

• Each participating institution may be represented by a maximum of one crew for a “coach’s show.”

ONLINE

Subject to limitations of space, credentials for online entities shall be assigned as follows:

• An online entity may receive a credential only if its own staff writes an overwhelming percentage of that

site’s material.

• The website is regularly credentialed and covers the sport at the college level on a consistent basis�

• The ofcial website of a competing institution, as approved by that school’s sports information department.

AGENCIES NOT ELIGIBLE

• Credentials will not be issued to persons solely for the purpose of writing or gathering material for books,

movies or documentaries�

• Credentials shall not be issued to representatives of professional sports organizations, scouting services or

to other publications devoted solely to gambling�

• Any online service that is recognized as an outlet intended primarily for the purpose of delivering news

related to the recruitment of student-athletes will not qualify for credentials�

APPENDIx F • CHAMPIONSHIP PROGRAM FORMATS

Each championship will either have a digital program, a printed program or a combination of digital and printed

programs (digital for preliminary rounds and printed for championship). See below for the complete list.

PRINTED PROGRAMS

• Division I Baseball

• Division I Men’s Basketball

• Division I Women’s Basketball

• National Collegiate Beach Volleyball

• Division I Cross Country

• Division I Football

• Division II Football

• Division III Football

• National Collegiate Men’s Gymnastics

• National Collegiate Women’s Gymnastics

• Division I Men’s Ice Hockey

• Division I Indoor Track and Field

• Division I Men’s Lacrosse

• Division I Softball

• National Collegiate Men’s Volleyball

• Division I Women’s Volleyball

• Division I Wrestling

COMBINATION PROGRAMS

• Division II Men’s Basketball

• Division II Women’s Basketball

• Division III Men’s Basketball

• Division III Women’s Basketball

• Division I Field Hockey

• Division I Women’s Lacrosse

• Division II Men’s Lacrosse

• Division II Women’s Lacrosse

• Division III Men’s Lacrosse

• Division III Women’s Lacrosse

• Division I Men’s Soccer

• Division I Women’s Soccer

• Division I Outdoor Track and Field

DIGITAL PROGRAMS

• Division II Baseball

• Division III Baseball

• National Collegiate Bowling

• Division II Cross Country

• Division III Cross Country

• National Collegiate Fencing

• Division II Field Hockey

• Division III Field Hockey

• Division III Men’s Ice Hockey

• Division III Women’s Ice Hockey

• National Collegiate Women’s Ice Hockey

• Division II Indoor Track

• Division III Indoor Track

• Division I Men's Golf

• Division I Women's Golf

• Division II Men's Golf

• Division II Women's Golf

• Division III Men's Golf

• Division III Women's Golf

• Division II Outdoor Track and Field

• Division III Outdoor Track and Field

• National Collegiate Rie

• Divisions I/II/IIII Rowing

• National Collegiate Skiing

• Division II Men's Soccer

• Division II Women's Soccer

• Division III Men's Soccer

• Division III Women's Soccer

• Division II Women's Softball

• Division III Women's Softball

• Division I Men’s Swimming and Diving

• Division I Women’s Swimming and Diving

• Division II Swimming and Diving

• Division III Swimming and Diving

• Division I Men's Tennis

• Division I Women's Tennis

• Division II Men's Tennis

• Division II Women's Tennis

• Division III Men's Tennis

• Division III Women's Tennis

• Division III Men's Volleyball

• Division II Women's Volleyball

• Division III Women's Volleyball

• National Collegiate Men's Water Polo

• National Collegiate Women's Water Polo

• Division II Wrestling

• Division III Wrestling