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INVITATION
INVITATIONINVITATION
INVITATION
The Norwegian Chess Federation and the organizing committee for Chess Olympiad 2014 invite all
member federations of FIDE to take part in the 41
st
Chess Olympiad and the 85
th
FIDE Congress in
Tromsø, Norway.
The 41
st
Chess Olympiad takes place from August 1 – 14 and the 85
th
FIDE Congress takes place from
August 5-13 in the city of Tromsø.
Kind regards
Jøran Aulin-Jansson Hans Olav Karde
President Chairman of Board
Norwegian Chess Federation Chess Olympiad Tromsø 2014
Børge Robertsen
Administrative Director
Chess Olympiad Tromsø 2014
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Content
ContentContent
Content
INFORMATION ABOUT TROMSØ ........................................................................................................... 3
CLIMATE .................................................................................................................................................. 3
GETTING HERE ......................................................................................................................................... 3
PLAYING VENUE ...................................................................................................................................... 4
PARTICIPATION ....................................................................................................................................... 4
REGISTRATION AND DEADLINES ............................................................................................................ 5
TOURNAMENT REGULATIONS ................................................................................................................ 5
OPENING AND CLOSING CEREMONIES .................................................................................................. 5
ACCREDITATION ...................................................................................................................................... 5
ACCOMMODATION ................................................................................................................................. 6
TRANSPORTATION .................................................................................................................................. 6
TRAVEL FUND .......................................................................................................................................... 7
VISAS ....................................................................................................................................................... 7
FIDE CONGRESS ....................................................................................................................................... 8
SCHEDULE ................................................................................................................................................ 9
ORGANIZING COMMITTEE .................................................................................................................... 10
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INFORMATION ABOUT
INFORMATION ABOUT INFORMATION ABOUT
INFORMATION ABOUT TROMSØ
TROMSØTROMSØ
TROMSØ
Tromsø is a city and municipality in Troms County in Northern Norway. The administrative centre of
the municipality is the city of Tromsø.
Tromsø city is the ninth largest urban area in Norway by population, and the seventh largest city
in Norway by population (70 000). It is the largest city and the largest urban area in Northern
Norway, and the second largest city and urban area north of the Arctic
Circle in Sápmi (following Murmansk). Most of Tromsø, including the city centre, is located on the
small island of Tromsøya, 350 km (217 mi) north of the Arctic Circle. Substantial parts of the urban
area are also situated on the mainland to the east and on parts of Kvaløya, a large island to the west.
Tromsøya is connected to the mainland by the Tromsø Bridge and the Tromsøysund Tunnel and to
the island of Kvaløya by the Sandnessund Bridge. The city is warmer than most other places located
on the same latitude, due to the warming effect of the Gulf Stream.
The city centre of Tromsø contains the highest number of old wooden houses in Northern Norway,
the oldest of which dates from 1789. The Arctic Cathedral, a modern church built in 1965, is probably
the city’s most famous landmark. The city is a cultural centre for the region, with a rich array of
festivals throughout the year, including the Northern Lights Festival and the Tromsø International
Film Festival.
Some of Norway’s best-known musicians, Torbjørn Brundtland and Svein Berge of the electronica
duo Röyksopp and Lene Marlin, grew up and started their careers in Tromsø.
CLIMATE
CLIMATECLIMATE
CLIMATE
Tromsø is located well north of the Arctic City, but due to the Gulf Stream the weather conditions are
not typical of the Arctic. August is still summer, but cooler than what most are used at this time of
the year.
The month of August is characterized by falling daily high temperatures, with daily highs decreasing
from 15°C to 12°C over the course of the month, exceeding 20°C or dropping below 8°C only one day
in 10.
White nights
The sun is only gone for a couple of hours each night in August. It sets around 23:15 and rises again
at 02.30. It will not get dark during your stay since the sun is only below the horizon for a few hours;
a phenomenon called “white nights”.
GET
GETGET
GETTING
TINGTING
TING
HERE
HEREHERE
HERE
Two airlines offer direct flights to Tromsø. Flight bookings can be made online, via a travel agency or
directly via the respective airline.
Please note that on international flights to Tromsø via Oslo, luggage MUST be collected, cleared
through customs and then dropped off again at Oslo Airport, even if it is tagged all the way to
Tromsø.
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SAS
Scandinavian Airlines operates several flights daily to Tromsø and, as a member of Star Alliance, you
can fly to Tromsø with more than 28 airlines. The Star Alliance network is the leading global airline
network, with the highest number of member airlines, daily flights, destinations and countries flown
to.
Route map for SAS: http://www.flysas.com/en/uk/Generic/Services/Route_map/
Route map for Star Alliance: http://www.staralliance.com/en/services/map
Norwegian
All flights to Tromsø require a transit at Oslo, with the exception of the direct flight from London
Gatwick. Route map for Norwegian: http://www.norwegian.com/uk/flight/route-map/
PLAYING VENUE
PLAYING VENUEPLAYING VENUE
PLAYING VENUE
The playing venue, Mackhallen, is situated in the heart of downtown Tromsø. Mack is the world’s
northernmost brewery, dating from 1877. When the brewery moved to more modern facilities, an
area of 7000 m² became available to the organizers of the Chess Olympiad.
The venue is within walking distance of all official Olympiad hotels in downtown Tromsø.
P
PP
PARTICIPATION
ARTICIPATIONARTICIPATION
ARTICIPATION
The Chess Olympiad is open to all federations affiliated to FIDE, each of which can nominate one
team for the open section and one for the women’s section. Each team consists of four players and
one reserve. Each team shall nominate a captain, who may also be one of the players.
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REGISTRATION AND DEADLINES
REGISTRATION AND DEADLINESREGISTRATION AND DEADLINES
REGISTRATION AND DEADLINES
Federations planning to participate in the Chess Olympiad 2014 must register as follows:
1. Pre-registration, available between March 17
th
and April 1
st
2014. With pre-registration
national federations declare their intention to participate in the Olympiad.
2. Registration (names of participants, etc.) will be open from April 1
st
to June 1
st
2014.
Pre-registration and registration will be done electronically through the official website
www.tromso2014.no. Click on REGISTRATION AND ACCREDITATION and follow the instructions on
the screen.
Travel and accommodation information must be provided through the registration system by July 1
st
2014.
If you have any questions regarding registrations, please do not hesitate to contact Kema Goryaeva
at: [email protected]o
The registration fee is 100 EURO per person. The registration fee covers ground transport in Tromsø,
accreditation and the handling of this.
TOURNAMENT REGULATIONS
TOURNAMENT REGULATIONSTOURNAMENT REGULATIONS
TOURNAMENT REGULATIONS
The tournament regulations are in accordance with FIDE Handbook D, Regulations for Specific
Competitions.
D.II Chess Olympiad:
01. Regulations for the Chess Olympiad
02. Olympiad Paring Rules
http://www.fide.com/fide/handbook.html?id=94&view=article
http://www.fide.com/fide/handbook.html?id=95&view=article
OPENING AND
OPENING AND OPENING AND
OPENING AND C
CC
CLOSING CEREMONIES
LOSING CEREMONIESLOSING CEREMONIES
LOSING CEREMONIES
The opening ceremony will be held at Skarphallen in Tromsø on August 1. All teams are invited to the
opening ceremony.
The closing ceremony will be held at the same venue on August 14.
The organizing committee will arrange all transport to and from the ceremonies.
ACCREDITATION
ACCREDITATIONACCREDITATION
ACCREDITATION
All participants must be accredited in order to have access to the playing area. The participants must
upload a photo during the online registration process. These photos will be used on the accreditation
cards.
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ACCOMMODATION
ACCOMMODATIONACCOMMODATION
ACCOMMODATION
During the Chess Olympiad, each team (6 people) will be provided with two double rooms and two
single rooms, including full board, free of charge.
Delegates are accommodated free for the whole period.
Online registration of teams and delegates will be used as applications for accommodation.
Distribution of the teams and delegates to hotels will be decided in consultation with FIDE. The
teams will be informed of their hotels when this information is available.
Teams may apply for an upgrade. Due to hotel capacity, we cannot guarantee that we can meet all
requests, but we promise to do our best.
A team wanting to upgrade will be charged a supplement per day as follows:
Double room upgrade to two single rooms: NOK 900/€ 108* per day
Single room upgrade to double room: NOK 500/€ 60* per day
Accompanying persons (subject to capacity)
Single room: NOK 900/€ 108* per room per day
Double room: NOK 1000/€ 121* per room per day
*according to currency NOK per. € 1 - 28.2.2014: 8,2750
TRANSPORTATION
TRANSPORTATION TRANSPORTATION
TRANSPORTATION
The organizing committee will organize all ground transport to and from Tromsø Airport. Most
travellers will go through Oslo Airport before heading north to Tromsø. Please note that when
arriving in Oslo you have to collect your luggage for customs clearance then drop it off again in the
departures hall. The organizer will also have a meeting point at the Oslo Airport. You will find us in
the luggage collection area for international flights. If you experience any problems, please contact
the staff at this desk, and they will provide assistance.
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TRAVEL FUN
TRAVEL FUNTRAVEL FUN
TRAVEL FUND
DD
D
1. Qualification:
The Travel Fund is basically intended for the developing countries, meaning the countries in category
3-5 according to the FIDE Development Commission (DC). Federations with special needs that are not
on this list may apply. Final decisions will be made by the Tromsø 2014 Organizing Committee.
The Travel Fund is provided for the federation’s players. Non-playing captains, chiefs of delegations,
arbiters, experts, volunteers and trainers do not qualify to receive a travel subsidy.
2. Level of support:
The travel support will be calculated based on the following:
a) Estimated distance to and from each federation’s home country to the City of Tromsø
b) Estimated average flight cost per air mile
3. Preconditions:
Each federation must apply by using the standard application that may be found on
www.tromso2014.no
1. Only the federation’s players are eligible to receive this subsidy (maximum 5 per team).
2. The players must be registered in the FIDE system.
3. The deadline for applications is the June 15. Applications received after the deadline will not
be approved.
4. Terms:
1. The subsidy will be paid on arrival in Tromsø, in accordance with receipts and signature from
the federation’s representative.
2. The subsidy will be transferred to the federation’s bank account.
3. Any bank fees incurred will be deducted from the subsidy.
4. The Olympiad Registration fee of € 100 per player will be deducted from the subsidy.
5. If payment via bank transfer is impossible, the subsidy may be paid in cash on arrival in
Tromsø, in accordance with receipts and signature from the federation’s representative.
6. Each eligible federation is entitled to a minimum travel subsidy of USD 400 per player.
5. Entitled federations:
Please see addendum 1 or www.tromso2014.no
VISAS
VISASVISAS
VISAS
Norway has more than 100 diplomatic and consular missions located all over the world. All of these
have their own websites, which provide information for the local population. For more information,
please visit www.norway.info, select your home country and check if you need to apply for a VISA to
enter Norway.
If you require a VISA, you will also require an invitation letter from Chess Olympiad to complete your
application. When registering via the website, please fill out all passport information that is required
and we will email a photocopy of the letter of invitation. If the original invitation letter is required,
we can send this to the federation by regular mail. Please note that if you require delivery by DHL or
similar service, the recipient must pay the cost of such shipment.
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FIDE CONGRESS
FIDE CONGRESSFIDE CONGRESS
FIDE CONGRESS
The FIDE Congress will be held at Raddison Blu Hotel Tromsø. All delegates must register on
tromso2014.no. One member from each federation will be provided full board and accommodation.
The FIDE General Assembly will be held at the University of Tromsø.
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SCHEDULE
SCHEDULESCHEDULE
SCHEDULE
SCHEDULE 41st CHESS OLYMPIAD 2014, TROMSØ, NORWAY
Date Time Olympiad Ceremonies Congress
Aug. 1
Arrival day
TBA
Opening ceremony
21:30
Arbiters meeting
Aug. 2
09:00
Captains meeting
15:00
Round 1
Aug. 3 14:00
Round 2
Aug. 4 14:00
Round 3 Arrival day
Aug. 5 14:00
Round 4 Commission/Committee Meetings
Aug. 6 14:00
Round 5 Bermuda party Commission/Committee Meetings
Aug. 7 Day off Commission/Committee Meetings
Aug. 8 14:00
Round 6 Commission/Committee Meetings
Aug. 9 14:00
Round 7 Executive Board
Aug. 10 14:00
Round 8 Continental Meetings
Aug. 11 14:00
Round 9 General Assembly
Aug. 12 14:00
Round 10 General Assembly
Aug. 13 Day off General Assembly
Aug. 14
11:00
Round 11 (General Assembly, if required)
TBA
Closing ceremony
Aug. 15 Departure day
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ORGANIZING COMMITTEE
ORGANIZING COMMITTEEORGANIZING COMMITTEE
ORGANIZING COMMITTEE
Børge Robertsen Ignatius Leong
Administrative Director Tournament Director
borge.robertsen@tromso2014.no
M: (+47) 916 47 329 M: (+65) 9633 7946
Jarle Heitmann Morten Sand
Head of communications and PR Deputy Tournament Director
jarle.heitmann@tromso2014.no
M: (+47) 909 34 850 M: (+47) 905 61 288
Lene Hansen Jan Sigmund Berglund
Marketing Manager Event Coordinator
lene.hansen@tromso2014.no
jan.sigmund@tromso2014.no
M: (+47) 977 73 490 M: (+47) 992 79 489
Kjersti Vikør Henry Leeves
Chief Operating Manager Venue Manager
kjersti.vikor@tromso2014.no
M: (+47) 959 10 654 M: (+47) 922 06 311
Hotel Manager Kema Goryaeva
TBA
Registration an
d Accreditation
Manager
Transport Coordinator M: (+47) 971 38 261
TBA
Christian Grundekjøn
Security Manager
Project C
oordinator
–
Chess
-
in
-
School
TBA christian.sjakkiskolen@gmail.com
M: (+47) 975 12 990
Volunteer Manager
TBA
