Informational
Pamphlet for
Election Day Voting
Prepared and Distributed by:
Secretary of State
Approved by:
Attorney General, Pursuant to La. R.S. 18:421
Disposition: Return Pamphlet in the Green Canvas Bag
IP-Elec Day (Rev. 02/24)
i
Table of Contents
Emergency Procedures ................................................................................................. 1
Before the Election ........................................................................................................ 1
During the Election ........................................................................................................ 1
After the Election ........................................................................................................... 1
Secretary of State .......................................................................................................... 2
Parish Contacts ............................................................................................................. 2
Voting Hours .................................................................................................................. 4
Deputy Custodian Responsibilities ................................................................................. 4
Key Envelope A .............................................................................................. 4
Supplemental List Envelope (L-SL)................................................................. 5
Commissioner-in-Charge/Commissioner Responsibilities .............................................. 5
Examine the Polling Place Facility ................................................................................. 6
A-Frame “VOTE HERE” Disability Sign .......................................................... 6
Watchers/Alternate Watchers ........................................................................................ 7
Super Watchers ............................................................................................................. 7
Helpful Information for Voters with Disabilities ............................................................... 8
Verify Voting Machines .................................................................................................. 9
Voting Machine Serial Number ....................................................................... 9
Verify Election Supplies ................................................................................................10
General Forms Zipper Bag ............................................................................10
Precinct Specific Envelope (PSE) ..................................................................11
Notation of Irregularities Form .......................................................................12
Helpful Aids for the Voters ............................................................................................13
What to Post at the Polling Place ..................................................................................14
Inspection of the Voting Machines ................................................................................15
ii
Blue Results/Audio Cartridge .........................................................................15
Inspection of the Precinct Register Seals ......................................................................16
Setting up the Voting Machines ....................................................................................16
Positioning Voting Machine ...........................................................................16
Daisy Chain Set-up ........................................................................................17
Turning the Voting Machine Power “ON” ......................................................................17
Operator Panel within Back of Unit ................................................................17
Operator Panel in Position .............................................................................18
Power On-Off Button .....................................................................................18
Opening the Polls .........................................................................................................19
Operator Panel - “Ready to Open Polls” ........................................................19
Opening Polls Diagram ..................................................................................19
Operator Panel Diagram ................................................................................20
Official Election Zero Proof Report.................................................................21
Rotating the Voter Panel to the Voting Position ............................................................22
Positioning the Voter Panel to the Vertical Position (Part 1) ...........................22
Positioning the Voter Panel to the Vertical Position (Part 2) ...........................22
Pull Maroon Latch on Tub and Tilt to the Upright Voting Position ..................23
Front Doors and Curtain ...............................................................................................23
Open Side Door Panels .................................................................................23
Connect the Top Panel with Side Panels .......................................................24
Privacy Curtain - Location ..............................................................................24
Privacy Curtain - Installation ..........................................................................25
Privacy Curtain - Installed ..............................................................................25
Audio Unit .....................................................................................................................26
Audio Unit ......................................................................................................26
Connect Audio Unit to the Back of the Voting Machine ..................................26
Closing the Back of Machine ........................................................................................27
Closing Back Panel Door and Cord Groove Location ....................................27
Voting Machine Keys ....................................................................................................27
B-02 Key Envelope (Front) ............................................................................27
B-02 Key Envelope (Back) .............................................................................28
Voting Machine Certificate (MC-52) No. 1 .....................................................................29
Machine Certificate No. 1 ..............................................................................30
Preparing to use the Precinct Register..........................................................................31
iii
Supplemental Precinct Register Page ...........................................................31
Precinct Register Correction Affidavit Page ...................................................31
Precinct Register Provisional Voter Page ......................................................32
Precinct Register Assistance to Voters Page .................................................32
Supplemental List Envelope (L-SL) ...............................................................................32
Identification of Voters ..................................................................................................33
Voter Identification Affidavit (AV-34) ..............................................................35
Election Day Etiquette ..................................................................................................35
Precinct Register and Poll List ......................................................................................37
Address Confirmation Card - Election Day (ACC) Form ................................................38
Address Confirmation Card-Election Day (ACC) Form ...................................39
Signature of the Applicant in Precinct Register .............................................................40
Error in Precinct Register or Voter’s Record .................................................................40
Omissions in Precinct Register .....................................................................................40
Precinct Register Correction (PRC) Form ......................................................41
Assistance to Voters .....................................................................................................42
Louisiana Laws Regarding Assistance .........................................................................42
Disability Documentation ..............................................................................................42
Voter Assistance Form (VAF) ........................................................................43
Precinct Register Diagram .............................................................................44
Prohibited People for Assisting Voters ..........................................................................45
Documenting Voter Assistance .....................................................................................45
Assistance to Voters Page .............................................................................45
How to Assist a Voter with a Disability ..........................................................................46
Maroon Latch on Voting Machine ..................................................................46
Audio Voting .................................................................................................................47
Allowing Voters to Vote .................................................................................................47
Poll List ..........................................................................................................47
Precincts without a Lockout ..........................................................................................48
Operator Panel ..............................................................................................49
Precincts with a Lockout ...............................................................................................50
Audio Voter ...................................................................................................................52
Challenge of Voter at Polls ...........................................................................................53
Challenge of Voter (CV-56) Form ..................................................................53
Disposition of the Challenge .........................................................................................53
iv
When to Close the Polling Place ...................................................................................55
Extended Poll Hours Voting (Federal Elections) ...........................................................55
Procedures after Polling Place Has Been Closed .........................................................55
Closing Polls ..................................................................................................56
Storing the Voting Curtain ..............................................................................56
Closing Front Doors of Voting Machine .........................................................57
Turn Power Switch to Off ...............................................................................58
Results/Audio Cartridge Port Location and Removal (Part 1).........................58
Results/Audio Cartridge Port Location and Removal (Part 2).........................59
Official Election Results Report .....................................................................60
Machine Certificate (MC-52) No. 2.................................................................61
Affidavit of Payroll and Non-Disclosure (AFF-PND) .......................................62
Completing Required Post-Election Paperwork ............................................................63
ROV (Registrar of Voters Envelope) ..............................................................64
S-19 Secretary of State Envelope ..................................................................64
Green Canvas Bag ........................................................................................65
C-03 Key Envelope ........................................................................................66
Clerk’s Clear Plastic Zipper Bag ....................................................................67
What are Federal Elections? .........................................................................................68
Federal Election Supplies .............................................................................................68
Closing the Polling Place during Federal Elections .......................................................68
Braille Booklet Envelope (BBE) .....................................................................69
Election Day Provisional Packet ....................................................................69
What is Provisional Voting? ........................................................................................70
When is Provisional Voting Available? ........................................................................70
Who is a Provisional Voter? ........................................................................................70
Procedure for Determining Provisional Ballot Voter ....................................................71
Provisional Ballot Affidavit Envelope (AFF-PB) ..............................................71
Election Day Provisional Voting Procedures ...............................................................72
Precinct Voting - Provisional Voting Chart ..................................................................73
State Law Prohibitions ................................................................................................76
Federal Law Prohibitions ............................................................................................77
v
Law Enforcement Officers ...........................................................................................78
Elections Compliance Unit ..........................................................................................78
Qualifications, Powers and Duties ..............................................................................79
Powers & Duties, Commissioner-in-Charge ................................................................80
Powers & Duties, Commissioners ...............................................................................80
Payment .....................................................................................................................80
Disqualification, Commissioner-in-Charge ..................................................................81
Disqualification, Commissioner ...................................................................................81
Informational Pamphlet for Election Day Voting
Commissioner Open Polls Checklist
Commissioner Open Polls Checklist
Take the commissioner oath and acknowledgement located on the back of this pamphlet.
Verify that you have the correct voting machines by comparing the information on the Key Envelope A (Figure 1
Pg. 4
)
to the voting machine serial numbers on the permanent label located on the voting machine. If the precinct number or
machine numbers do not match, immediately call the clerk of court or voting machine warehouse technician.
Complete a polling place accessibility check to ensure that the voting machines, tables, and any other voter areas can
accommodate voters with disabilities and are free of any obstructions or tripping hazards.
Position the voting machines and lock the wheels of the voting machines in place using the brakes (Figure 9
Pg. 16
).
Plug in the first voting machine, daisy-chain the others together (Figure 10
Pg. 17
), and check for the yellow AC power
light on each voting machine.
Always open every voting machine. Use the yellow-capped key to unlock the back door of the voting machines.
Complete the voting machine security check; compare the seal numbers on the Key Envelope A with the red protective
seal number on the cover over the Blue Results/Audio Cartridge (Figure 8
Pg. 15
) and the red seal on the precinct
register. If any numbers do not match or seals are broken, call the clerk of court or the voting machine warehouse
technician immediately.
Verify you have received the correct election day supplies by checking against the enclosed packing lists; if not, call the
clerk of court immediately.
Attach the operator panel(s) onto the voting machine(s) (Figure 11 & 12
Pgs. 17 & 18
).
Turn the voting machine power switch to the “ON” position (Figure 13
Pg. 18
). Powering “On” & “Off” does not require a
key.
After the voting machines have powered up, the operator panel display should read “READY TO OPEN POLLS
ELECTION.” Record the voting machine serial numbers, cartridge seal numbers, the public and protective counter
numbers, any visible damage to a voting machine, and precinct register seal(s) on Certificate No. 1 of the Machine
Certificates (MC-52) (Figure 31
Pg. 30
).
Use the silver key to open the polls. The operator panel display reads “VOTER INACTIVE POLLS OPEN” (Figure 16
Pg. 20
) and one (1) Official Election Zero Proof Report (Figure 17
Pg. 21
) will begin printing. Place the silver key in the
B-02 Key Envelope (Figures 29 & 30
Pgs. 27 & 28
) and do NOT use the silver key again until time to close the polls.
If the operator panel shows an “ERROR” upon powering on, call the clerk of court or the voting machine technician for
instructions.
Raise the face of the voting machine into a vertical position without forcing it into position. (At least 2 commissioners are
recommended to complete this step and the next one.)
Tilt back the face of the voting machine into the upright voting position by pulling the maroon latch release.
Unlock the front panels with the yellow-capped key, unfold the booth, and attach the curtain assembly.
Remove the audio unit bag and connect it to the back of the voting machine (required by law).
Remove the Official Election Zero Proof Report from the printer, verify it, have each commissioner sign it, and post
on the wall of the polling place.
Put the voting machine cord through the cord groove location, close the back door, and lock it with the yellow-capped
key.
Record key numbers on the B-02 Key Envelope and have the commissioner-in-charge and all commissioners sign the
envelope.
Place all keys in the B-02 Key Envelope and seal the envelope.
Post all signs and the sample ballot and wait for the voters.
Open the Supplemental List Envelope (L-SL) if/when delivered, and follow the instructions in Part 7.02 (p. 32-33) to add
supplemental precinct register pages and/or mark voters who have who have voted absentee by mail.
Note: For voting machine problems, immediately call the clerk of court or the voting machine technician and make a written report
of the issue on the Notation of Irregularities Form. (Figure 7
Pg.12
)
Informational Pamphlet for Election Day Voting
Part 1: Emergencies
1
Emergencies
Emergency Procedures
A. Any time an emergency of any type threatens the conduct of a scheduled election, the
Secretary of State’s Office will contact local officials for information and suggestions
concerning actions that are necessary.
B. The Secretary of State’s Office will also consult with other agencies, such as the Office of
Emergency Preparedness, the Governor’s Office, the National Guard, and weather experts,
if necessary.
C. Local officials should always contact the Secretary of State’s Office prior to taking any type
of action concerning an emergency that may affect an election, if time permits.
Before the Election
A. If there is an emergency (such as a hurricane) threatening to occur just before or on the day
of a scheduled election, notification of any actions taken will be directed by the secretary of
state to the local clerks of court and registrars of voters.
B. Precinct commissioners should contact the local clerk of court for information.
C. Final decisions concerning emergency actions are made by the secretary of state, in
conjunction with the governor.
During the Election
A. If there is an emergency on election day that requires any action on the part of the precinct
commissioners, the Clerk of Court’s Office or the voting machine warehouse technicians will
contact the precincts with instructions.
B. If there is an emergency on election day and the polling place must be evacuated for any
reason, it is very important that the voting machines are powered “OFF” only and the polls
are NOT CLOSED. Once powered off, remove the Blue Results/Audio Cartridge(s)
containing the votes on the voting machines and deliver to the clerk of court or voting
machine warehouse, or, if necessary, the commissioner-in-charge keeps possession to
deliver to the clerk of court at the earliest opportunity.
C. Do not leave the Blue Results/Audio Cartridge in the voting machines in a polling place
with votes still recorded on them, if possible.
After the Election
A. If there is an emergency (such as a hurricane) that affects the day and time that the voting
machines are picked up and returned to the warehouse, the Clerk of Court’s Office will be
notified.
Informational Pamphlet for Election Day Voting
2
Part 2: Contact Information
Contact Information
Secretary of State
A. The Louisiana Secretary of State’s phone numbers are listed on the back cover.
Parish Contacts
Parish
Clerk of Court
Registrar of Voters
Voting Machine
Warehouses
Acadia
(337) 788-8881
(337) 788-8841
(337) 788-7527
Allen
(337) 639-4351
(337) 639-4966
(337) 639-4347
Ascension
Gonzales*
Donaldsonville**
(225) 621-8400*
(225) 473-9866**
(225) 621-5780*
(225) 473-7906**
(225) 644-5045
Assumption
(985) 369-6653
(985) 369-7347
(985) 369-7135
Avoyelles
(318) 253-7523
(318) 253-7129
(318) 253-0367
(318) 253-7979
Beauregard
(337) 463-8595
(337) 463-7955
(337) 463-9749
Bienville
(318) 263-2123
(318) 263-7407
(318) 263-2224
Bossier
(318) 965-2336
(318) 965-2301
(318) 741-7333
Caddo
(318) 226-6788
(318) 226-6891
(318) 868-9793
Calcasieu
(337) 437-3550
(337) 721-4000
(337) 625-9516
(337) 882-1733
Caldwell
(318) 649-2272
(318) 649-7364
(318) 649-2244
Cameron
(337) 775-5316
(337) 775-5493
(337) 775-2237
Catahoula
(318) 744-5497
(318) 744-5745
(318) 339-8461
Claiborne
(318) 927-9601
(318) 927-3332
(318) 927-2584
Concordia
(318) 336-4204
(318) 336-7770
(318) 757-4359
DeSoto
(318) 872-3110
(318) 872-1149
(318) 872-3008
E. Baton Rouge
(225) 295-4765
(225) 389-3940
(225) 925-6529
(225) 925-4117
(225) 922-2323
E. Carroll
(318) 559-2399
(318) 559-2015
(318) 559-3745
E. Feliciana
(225) 683-5145
(225) 683-3105
(225) 683-5430
Evangeline
(337) 363-5671
(337) 363-5538
(337) 363-4112
Franklin
(318) 435-5133
(318) 435-4489
(318) 435-2142
Grant
(318) 627-3246
(318) 627-9938
(318) 627-5426
Iberia
(337) 365-7282
(337) 369-4407
(337) 373-0044
Iberville
(225) 687-5160
(225) 687-5201
(225) 687-4460
Jackson
(318) 259-2424
(318) 259-2486
(318) 259-7625
Jefferson
East*
West**
(504) 736-6394
(504) 736-6191*
(504) 349-5690**
(504) 465-3486*
(504) 471-2731*
(504) 349-8893**
(504) 349-8895**
Jeff. Davis
(337) 824-1160
(337) 824-0834
(337) 824-1769
Lafayette
(337) 291-6400
(337) 291-7140
(337) 262-5770
Lafourche
(985) 447-4841
(985) 447-3256
(985) 447-0969
LaSalle
(318) 992-2158
(318) 992-2254
(318) 992-6946
Informational Pamphlet for Election Day Voting
Part 2: Contact Information
3
Parish
Clerk of Court
Registrar of Voters
Voting Machine
Warehouses
Lincoln
(318) 251-5130
(318) 251-5110
(318) 251-4154
Livingston
(225) 686-4007
(225) 686-4027
(225) 686-3054
(225) 686-7929
Madison
(318) 574-0655
(318) 574-2193
(318) 574-2015
Morehouse
(318) 281-3343
(318) 281-1434
(318) 283-0840
Natchitoches
(318) 352-8152
(318) 357-2211
(318) 357-3194
Orleans
(504) 658-9000
(504) 658-8300
(504) 242-0441
(504) 242-0652
(504) 242-0727
(504) 242-2597
Ouachita
(318) 327-1444
(318) 327-1436
(318) 397-3459
Plaquemines
(504) 934-6610
(504) 934-3620
Call ROV
Pointe Coupee
(225) 638-9596
(225) 638-5537
(225) 638-7891
Rapides
(318) 473-8153
(318) 473-6770
(318) 487-5716
Red River
(318) 932-6741
(318) 932-5027
(318) 932-6915
Richland
(318) 728-7000
(318) 728-3582
(318) 728-2134
Sabine
(318) 256-6223
(318) 256-3697
(318) 256-4111
St. Bernard
(504) 271-3434
(504) 278-4232
(504) 278-4231
(504) 278-4230
(504) 278-6670
St. Charles
(985) 783-6632
(985) 783-5120
(985) 783-1753
St. Helena
(225) 222-4521
(225) 222-4440
(225) 222-6196
St. James
(225) 562-2270
(225) 562-2272
(225) 562-2445
(225) 562-2330
(225) 869-8422
St. John
(985)-497-3331
Ext. 2104
(985)-652-9797
(985) 536-1389
St. Landry
(337) 942-5606
Ext. 102
(337) 948-0572
(337) 948-0245
(337) 948-0360
St. Martin
(337) 394-2210
(337) 394-2204
(337) 332-1203
St. Mary
(337) 828-4100
Ext. 216
(337) 828-4100
Ext. 360
(337) 828-5928
St. Tammany
(985) 809-8700
(985) 809-5500
(985) 893-6237
Tangipahoa
(985) 748-4146
(985) 748-3215
(985) 543-4147
Tensas
(318) 766-3921
(318) 766-3931
(318) 766-3275
Terrebonne
(985) 868-5660
(985) 873-6533
(985) 857-3674
Union
(318) 368-3055
(318) 368-8660
(318) 368-8640
Vermilion
(337) 898-1992
(337) 898-4324
(337) 893-3520
Vernon
(337) 238-1384
(337) 239-3690
(337) 238-6402
Washington
(985) 839-7821
(985) 839-7850
(985) 839-3878
Webster
(318) 371-0366
(318) 377-9272
(318) 426-9821
(318) 371-3041
W. Baton Rouge
(225) 383-0378
(225) 336-2421
(225) 342-8243
W. Carroll
(318) 428-3281
(318) 428-2381
(318) 428-4302
W. Feliciana
(225) 635-3794
(225) 635-6161
(225) 635-6991
Winn
(318) 628-3515
(318) 628-6133
(318) 628-3155
Informational Pamphlet for Election Day Voting
4
Part 3: Opening Polling Place
Opening the Polling Place
Voting Hours
A. Saturday Elections: Polls open at 7 a.m. and close at 8 p.m.; a person in line at 8 p.m. is
allowed to vote. If the polling place door cannot be locked at 8 p.m., you may post a
commissioner or law enforcement officer, if available, at the end of the line.
B. Tuesday Elections: Polls open at 6 a.m. and close at 8 p.m.; a person in line at 8 p.m. is
allowed to vote. If the polling place door cannot be locked at 8 p.m., you may post a
commissioner or law enforcement officer, if available, at the end of the line.
Deputy Custodian Responsibilities
A. The clerk of court or deputy custodian will provide to the commissioner-in-charge on
election day, by 6:30 a.m. for Saturday elections or by 5:30 a.m. for Tuesday elections:
The sealed Key Envelope A (Figure 1) containing the voting machine keys; and
Supplemental List Envelope (L-SL) (Figure 2) containing a list of absentee voters
and/or supplemental precinct registers (Part 7: Election Day Procedures).
B. It is important that the commissioners record the time the keys were delivered.
Key Envelope A
Informational Pamphlet for Election Day Voting
Part 3: Opening Polling Place
5
Supplemental List Envelope (L-SL)
Commissioner-in-Charge/Commissioner Responsibilities
A. Be at the polling place by 6:30 a.m. for Saturday elections or 5:30 a.m. for Tuesday
elections. If the building is not open, call the Clerk of Court’s Office.
B. If the commissioner-in-charge has not arrived by 6:30 a.m. on Saturday elections or 5:30
a.m. on Tuesday elections, call the Clerk of Court’s Office and a replacement
commissioner-in-charge will be sent to the polling place immediately. A replacement
commissioner-in-charge in a primary election also serves in the general election.
C. If any commissioner has not arrived by 6:30 a.m. on Saturday elections or 5:30 a.m. on
Tuesday elections (or if a commissioner is selected to serve as the commissioner-in-
charge), the commissioner-in-charge will select an alternate commissioner. A replacement
commissioner in a primary election also serves in the general election. The clerk of court
must approve any commissioner replacement made after 8 a.m. on election day.
D. If there are not enough alternate commissioners available, the commissioner-in-charge
selects a replacement commissioner from the following categories in the order listed:
A person on the list of those who received certificates of instruction furnished by the
parish board of election supervisors;
Any person present at the polls who has the qualifications of a commissioner; or
A commissioned poll watcher.
E. The commissioner-in-charge MUST administer the oath, located on the back of this
pamphlet, to the commissioners prior to 7 a.m. on Saturday elections or 6 a.m. on Tuesday
elections. If there is a replacement commissioner-in-charge, the commissioners shall do
the same to the person selected as the replacement.
Informational Pamphlet for Election Day Voting
6
Part 3: Opening Polling Place
Examine the Polling Place Facility
A. Safety hazards and barriers to voters with disabilities, such as loose electrical cords,
hallway clutter, unsecured mats or rugs, and/or locked doors, MUST be secured or
removed.
B. All political materials within a distance of 600 feet of the entrance to the polling place MUST
be removed, except political materials located on private property.
C. If there is any temporary equipment (portable ramps, accessible parking place signs and
cones, etc.) for the polling place, it must be in place before 7 a.m. on Saturday elections or
6 a.m. on Tuesday elections. If an exterior or interior door is not accessible, the door must
be propped open before 7 a.m. on Saturday elections or 6 a.m. on Tuesday elections and
remain open until 8 p.m. The clerk of court will advise you in these matters.
D. The polling place is provided with an A-Frame “VOTE HERE” Disability Sign(s) (Figure 3);
the commissioner MUST place the sign(s) outside the polling place closest to the entrance
of the polling place where voters can see the sign(s) from the road.
A-Frame “VOTE HERE” Disability Sign
Informational Pamphlet for Election Day Voting
Part 3: Opening Polling Place
7
Watchers/Alternate Watchers
A. Each candidate is entitled to have one commissioned watcher at every precinct on election
day where their name is on the ballot. An alternate watcher may also be commissioned for
every precinct. A watcher may be commissioned for more than one (1) precinct.
B. Any person who is supporting or opposing a proposition (including the recall of a public
official), who has filed a report required by La. R.S. 18:1486 (Campaign Finance) is entitled
to have one commissioned watcher at every precinct in which the proposition is on the
ballot. This determination will be made by the parish board of election supervisors.
C. Verify that watchers or alternate watchers have commissions for your precinct issued by
the parish board of election supervisors. After verification, return the commission to the
watcher.
D. A watcher and alternate watcher for the same candidate or proposition may not serve at
the same time, but may alternate time throughout the day.
E. If the number of watchers inside a polling place interferes with the orderly conduct of the
election, the commissioners have the authority to limit the number of watchers by allowing
the watchers to draw lots to determine which watchers shall be first to wait outside (La.
R.S. 18:427). If possible, try to make sure the amount of time each watcher spends inside
is equal.
F. Rights and responsibilities of a watcher: A watcher or alternate watcher may keep notes
on the conduct of the election and shall
present their commission to the commissioner-in-charge of the precinct to which they
are assigned;
be admitted to all parts of the polling place during the election and the counting of
votes;
not take part in the counting and tabulation of votes, but may observe;
be subject to the authority of the commissioners;
not interfere with the commissioners in the performance of their duties;
notify the commissioners of any infraction of the law; and
not electioneer, engage in political discussions, or unnecessarily delay a voter at the
polling place.
Super Watchers
A. In addition to watchers and alternate watchers per precinct, each candidate may designate
one (1) watcher as a super watcher who can be admitted in every precinct in the
candidate’s election at the same time as either the watcher or alternate watcher who is
serving for the candidate. A super watcher has the same authority as a watcher.
B. Verify that the super watcher has a commission issued by the parish board of election
supervisors. After verification, return the commission to the super watcher.
Informational Pamphlet for Election Day Voting
8
Part 3: Opening Polling Place
Helpful Information for Voters with Disabilities
A. Before the polls open in the morning on election day, check the area for objects that might
be a mobility hazard, such as electrical cords, clutter in hallways, unsecured mats or rugs,
locked doors, or any other barrier that could limit access to a voter with a disability.
B. Make sure the polling place has clearly marked disability signage. Entrances should be
marked, ramps should be in place, and there should be at least one wheelchair van
accessible parking space for every 25 spaces.
C. If you see there are physical barriers at your polling site that you cannot correct,
immediately contact the Secretary of State’s Office at 1-800-883-2805.
D. Treat a voter with a disability with the same attention and respect as all voters.
E. Use the appropriate language, such as “person with a disability” or “voter with a disability.”
Do not use terms such as “crippled,” “handicapped,” or “special needs.”
F. If a voter with a disability arrives at the polling place with someone to provide assistance,
be sure to speak to the voter during the voting process; do not ignore the voter by only
speaking to the helper.
G. Before attempting to help a voter with a disability, be sure to ask first. Wait for your offer of
help to be accepted, and then listen carefully to the voter with a disability as they explain
the type of help needed.
IMPORTANT: Any voter who has a visible physical disability or who presents a current mobility-
impaired identification card bearing the photograph of the voter and the international symbol of
accessibility issued by the Department of Public Safety and Corrections, along with the person
assisting them in voting, MUST BE ALLOWED TO GO TO THE FRONT OF THE LINE to cast a
ballot.
Informational Pamphlet for Election Day Voting
Part 4: Verifying Voting Machines and Election Supplies
9
Verifying Voting Machines and Election Supplies
Verify Voting Machines
A. When the voting machine keys have been received from the deputy custodian, check the
machine serial number on the permanent label of each voting machine and compare the
information to the voting machine serial numbers on the Key Envelope A, making sure all
numbers match and you have the correct machines for your precinct.
B. The voting machine serial number is on a permanent label (Figure 4) located in two (2)
places on the voting machine, either on the top or the side of the AVC Advantage voting
machine.
C. If the precinct number or machine serial numbers do not match, immediately call the Clerk
of Court’s Office or voting machine warehouse technician and do not proceed further
unless authorized to do so.
Voting Machine Serial Number
Informational Pamphlet for Election Day Voting
10
Part 4: Verifying Voting Machines and Election Supplies
Verify Election Supplies
A. If you have the correct voting machines for your precinct, open the Supply/Lead Voting
Machine and make sure it contains all the supplies needed for the election.
B. There should be a Green Canvas Bag in the Supply/Lead Voting Machine with two (2)
items inside for all STATE AND LOCAL ELECTIONS labeled as:
General Forms Zipper Bag (Figure 5); and
Precinct Specific Envelope (PSE) (Figure 6).
C. There should be three (3) items in the Green Canvas Bag for FEDERAL ELECTIONS:
General Forms Zipper Bag;
Precinct Specific Envelope (PSE); and
Braille Booklet and insert inside the Braille Booklet Envelope (BBE) (Figure 60).
D. Rolls of tape are provided in the Precinct Specific Envelope (PSE) to secure documents
to the wall.
E. All general forms that can be used in any election are in the General Forms Zipper Bag.
F. The Audio Voting Unit is located in the Supply/Lead Voting Machine.
General Forms Zipper Bag
Informational Pamphlet for Election Day Voting
Part 4: Verifying Voting Machines and Election Supplies
11
G. All precinct specific forms will be in the Precinct Specific Envelope (PSE).
For FEDERAL ELECTIONS, the Precinct Specific Envelope (PSE) will also contain
provisional voting supplies, including an Election Day Provisional Packet. Follow
directions in Part 10: Provisional Voting (Federal Elections Only) for provisional
voting.
Always open the Election Day Provisional Packet in Federal Elections.
Precinct Specific Envelope (PSE)
H. If you have materials for another precinct that were mistakenly delivered to your precinct
or you are missing certain election materials, CALL THE CLERK OF COURT’S OFFICE
IMMEDIATELY and make a written report of the issue on the Notation of Irregularities
Form (Figure 7) located in the Precinct Specific Envelope (PSE).
I. If there are any mechanical problems, supply problems (including security seals), or
commissioner problems, CALL THE CLERK OF COURT’S OFFICE IMMEDIATELY and
make a written report of the issue on the Notation of Irregularities Form located in the
Precinct Specific Envelope (PSE).
Informational Pamphlet for Election Day Voting
12
Part 4: Verifying Voting Machines and Election Supplies
Notation of Irregularities Form
Informational Pamphlet for Election Day Voting
Part 4: Verifying Voting Machines and Election Supplies
13
Helpful Aids for the Voters
A. In a clear plastic pocket located on the inside front door of the Supply/Lead Voting
Machine, or in the Green Canvas Bag, there is a Full Page Magnifier and a braille copy
of the Guide to Using the Audio Voting Keypad. Some voters with visual impairments
may need the full page magnifier to better view the ballot on the voting machine or the
Braille Booklet to assist them in using the audio unit. These items must be returned to the
Plastic Pocket that is located inside the front door of the Supply/Lead Voting Machine
or to the Green Canvas Bag at the end of voting.
B. A non-braille version Quick Chart Guide to Using the Audio Voting Keypad is located
in the General Forms Zipper Bag in the Green Canvas Bag. A voter does not have to be
marked in the precinct register as needing assistance in order to use the full page magnifier
or audio unit.
Informational Pamphlet for Election Day Voting
14
Part 5: Posting Election Information
Posting Election Information
What to Post at the Polling Place
A. Once you have verified you have the correct voting machines and election supplies, post
the following items in a visible place at the main entrance to the polling place prior to 7 a.m.
on all Saturday elections and 6 a.m. on all Tuesday elections and keep them up throughout
election day:
an Election Date and Hours Poster (DH) filled in with the election date and polling
hours
an Accessible Entrance Sign (AE) for voters with disabilities, filled in with directional
arrows, if needed
an Election Day Louisiana Voters’ Bill of Rights and Voting Information Poster
(VBR-IP)
samples of the Official Ballot
an Official Election Zero Proof Report printed from each voting machine
a Stop Sign Electioneering Warning Poster (EW-1WN)
a Statement of Proposed Constitutional Amendments poster, if there are any
constitutional amendments on the ballot
a Notice to Voters: Picture ID Poster (NV-ID).
B. Post the following items by the precinct register:
Notices of Candidate Disqualifications, Withdrawals, or Candidate Deaths
(PCT-NOTICE): If the clerk of court authorizes the commissioner-in-charge to post a
PCT-NOTICE, the notice shall be posted near the precinct register during the entire
course of the election.
Voter Registration Applications (LA-VRA) are required to be placed by the precinct
register for applicants to register to vote, correct a name misspelling, or make any
changes to their voter registration record, including a request for assistance in voting.
Place all completed Voter Registration Applications (LA-VRA) in ROV (Registrar
of Voters Envelope).
Informational Pamphlet for Election Day Voting
Part 6: Inspecting and Operating Voting Machines
15
Inspecting and Operating Voting Machines
Inspection of the Voting Machines
A. You may remove the Machine Certificates (MC-52) (Figure 31) from the Precinct
Specific Envelope (PSE) before you begin your inspection and list the serial numbers of
the machines on the form, as indicated on the voting machine labels and Key Envelope
A. If you observe any physical damage to any voting machines, please IMMEDIATELY
notify the Clerk of Court’s Office or voting machine warehouse and make a notation of the
damage on Certificate No. 1 of the Machine Certificates (MC-52).
B. Open the back of every voting machine!
C. Compare the cartridge seal numbers recorded on the Key Envelope A with the red seals
on the clear protective cover over the Blue Results/Audio Cartridge (Figure 8) that is
located in the back of each voting machine. Write the seal numbers on Certificate No. 1
of the Machine Certificates (MC-52) that correspond to the appropriate voting machine.
If these numbers do not match, call the Clerk of Court’s Office or voting machine warehouse
technician IMMEDIATELY and make a written report of the issue on the Notation of
Irregularities Form located in the Precinct Specific Envelope (PSE).
D. You will compare the public and protective counter numbers recorded on the Key
Envelope A with the public and protective counter number on the operator panel display
later in this process.
Blue Results/Audio Cartridge
Blue Results/Audio Cartridge
Cartridge Seal Number Location
Informational Pamphlet for Election Day Voting
16
Part 6: Inspecting and Operating Voting Machines
Inspection of the Precinct Register Seals
A. Once the voting machines are inspected, get the precinct register(s) from the back of the
Supply/Lead Voting Machine and compare the precinct register seal(s) on the precinct
register(s) with the precinct register seal number(s) listed on the Key Envelope A.
B. If the seal numbers match, then write the seal number(s) on Certificate No. 1 of the
Machine Certificates (MC-52).
C. If these numbers do not match, call the Clerk of Court’s Office or voting machine warehouse
technician IMMEDIATELY and make a written report of the issue on the Notation of
Irregularities Form located in the Precinct Specific Envelope (PSE).
Setting up the Voting Machines
A. Position the voting machine next to an electrical wall outlet in a location convenient for use
by you and the voters. Keep in mind accessibility for voters with disabilities.
B. Lock the two back wheels (Figure 9) in place by pressing your foot down on the back of
each brake.
C. Remove the plastic cover.
D. Pull out the power cord and plug it into an electrical outlet. Be careful not to pull the cord
out too far.
E. Once plugged in, the yellow power indicator light located to the left of the power cord
must show yellow. If it does not, locate and try a different electrical outlet.
Positioning Voting Machine
Brake
Power Cord
Yellow Power
Indicator Light
Informational Pamphlet for Election Day Voting
Part 6: Inspecting and Operating Voting Machines
17
F. If you have multiple voting machines, use the daisy-chain method (Figure 10) to connect
them.
Daisy Chain Set-up
G. Connect each voting machine to the previous unit’s power receptacle (AC IN).
H. Make sure that the yellow power indicator light is on for each voting machine.
Turning the Voting Machine Power “ON”
A. Using the yellow-capped key, unlock the back door (if it was re-locked after step 6.01) by
turning the key clockwise. Remove the operator panel (Figures 11 & 12) from the back and
hang it to either side of the voting machine.
Operator Panel within Back of Unit
Operator Panel
Informational Pamphlet for Election Day Voting
18
Part 6: Inspecting and Operating Voting Machines
Operator Panel in Position
B. Turn the red “POWER ON-OFF KNOB” to the “ON” position (Figure 13). Please wait for
the voting machine to COMPLETELY power up. Turning the voting machine’s power
“On” & “Off” does not require a key!
Power On-Off Button
C. Once the voting machine is completely powered on, compare the public and protective
counter numbers on the operator panel display (Figure 14) to the numbers on the Key
Envelope A. If the numbers match, enter the numbers on Certificate No. 1 of the Machine
Certificates (MC-52). If these numbers do not match or if the public counter is not zero,
call the Clerk of Court’s Office or voting machine warehouse technician IMMEDIATELY
and make a written report of the issue on the Notation of Irregularities Form.
Operator Panel
Turn the red “POWER
ON-OFF KNOB”
counterclockwise to
the “ON” position
Informational Pamphlet for Election Day Voting
Part 6: Inspecting and Operating Voting Machines
19
Opening the Polls
A. Once the voting machine has completely powered up, the operator panel display should
read “READY TO OPEN POLLS ELECTION.”
Operator Panel - “Ready to Open Polls”
B. If the panel reads “READY TO OPEN POLLS ELECTION,” go to the back of the voting
machine and insert the small silver key into the "POLLS OPEN/POLLS CLOSED" slot
and turn to the “OPEN” position (Figure 15). Remove the key and place in the B-02 Key
Envelope.
C. If the “READY TO OPEN POLLS ELECTION” message does not display, notify the Clerk
of Court’s Office or voting machine warehouse technician IMMEDIATELY and make a
written report of the issue on the Notation of Irregularities Form.
WARNING: DO NOT TURN THE KEY BACK TO THE “CLOSED” POSITION. REMOVE THE KEY
IMMEDIATELY AFTER TURNING THE POLLS TO OPEN. YOU WILL ONLY USE THIS SILVER
KEY AGAIN WHEN IT IS TIME TO CLOSE THE POLLS.
Opening Polls Diagram
Turn the key
counterclockwise to the
“OPEN” position
The “PRINT MORE” button
allows you to print additional
Official Election Zero Proof
Reports
“READY TO OPEN POLLS ELECTION” message should show up here
Protective Counter
Public Counter
Informational Pamphlet for Election Day Voting
20
Part 6: Inspecting and Operating Voting Machines
D. When the polls are opened, the operator panel reads “VOTER INACTIVE POLLS OPEN”
(Figure 16) and an Official Election Zero Proof Report (Figure 17) will automatically print
one (1) copy. Check the time as the report begins to print. If the time on the report is
incorrect, make a notation on the Notation of Irregularities Form and call the Clerk of
Court’s Office.
E. If the clerk of court requires more than one copy of the Official Election Zero Proof
Reports, you must print these now by pressing the “PRINT MORE” button.
F. Check the Official Election Zero Proof Reports and make sure there is a zero by each
candidate or proposition listed and a zero by the public counter. Compare the report to the
sample of the official ballot and the actual ballot on the face of the voting machine to make
sure all ballot information is the same. Verify that the ward and precinct are correct. If the
information is correct, complete item 6 on Certificate No. 1 of the Machine Certificates
(MC-52). If the information is not correct, call the clerk of court IMMEDIATELY and make
a written report of the issue on the Notation of Irregularities Form.
G. After verifying all information, all commissioners must sign and date the Official Election
Zero Proof Reports, and post them at the entrance to the polling place.
H. If there are any mechanical, supply (including protective seals), or commissioner problems,
call the Clerk of Court’s Office IMMEDIATELY and make a written report of the issue on
the Notation of Irregularities Form.
Operator Panel Diagram
Test Button
Lockout Buttons
1-12
Activate/Start/
Yes Button
Informational Pamphlet for Election Day Voting
Part 6: Inspecting and Operating Voting Machines
21
Official Election Zero Proof Report
4. Make sure Public Counter is zero.
6. Verify that all candidate and/or
proposition counters are zero.
7. Fill in the correct date.
8. All commissioners MUST sign report
and post it with other materials near
principle entrance of the polling location.
1. Verify time.
3. Verify Protective Counter #.
2. Verify serial # of voting machine.
5. Verify the ward/precincts are correct.
Informational Pamphlet for Election Day Voting
22
Part 6: Inspecting and Operating Voting Machines
Rotating the Voter Panel to the Voting Position
A. As the voting machine voter panel is swung upward, it will pause at intermittent points
unless the maroon latch is pulled (Figure 18).
Positioning the Voter Panel to the Vertical Position (Part 1)
B. The voter panel will stop in a vertical position (Figure 19). This is the position to use for
voters who have to be seated while casting their ballot, either in a chair or wheelchair.
Positioning the Voter Panel to the Vertical Position (Part 2)
Voter Panel in
the Vertical
Position
Informational Pamphlet for Election Day Voting
Part 6: Inspecting and Operating Voting Machines
23
C. Go to the back of the voting machine and pull the maroon latch to tilt the voter panel until
it is resting on the back of the voting machine; this is the upright voting position to use for
all voters, except those who have to be seated as described above (Figure 20).
Pull Maroon Latch on Tub and Tilt to the Upright Voting Position
Front Doors and Curtain
A. Go to the front and open the door panels using the yellow-capped key, turning
counterclockwise (Figure 21).
Open Side Door Panels
Informational Pamphlet for Election Day Voting
24
Part 6: Inspecting and Operating Voting Machines
B. Carefully raise the top white panel with one hand, and move a side panel into place.
Carefully adjoin it with the bracket on the inside top of the panel and then adjoin the second
panel. If you apply too much force, the adjoining catch may be damaged (Figure 22).
(When possible, you may want to have another commissioner assist with this step. One
commissioner can hold the top white panel in place while the other is securing the side
panels.)
Connect the Top Panel with Side Panels
C. Retrieve the privacy curtain from the storage tube located at the bottom of the voting
machine (Figure 23). To do this, push in one of the small release buttons, pull the cap off,
and remove the curtain.
Privacy Curtain - Location
Side Panels adjoin to the Top Panel
Informational Pamphlet for Election Day Voting
Part 6: Inspecting and Operating Voting Machines
25
D. Unroll the curtain and open the frame into a U shape.
E. Move to the front of the voting machine and push the arms of the curtain frame through the
open brackets on the inside of the front panels. The curtain arms rest on these brackets
and do not snap into place (Figures 24 & 25).
Privacy Curtain - Installation
Privacy Curtain - Installed
Privacy Curtain
Rods sit in the
circular holding
slots and do not
snap into place.
Informational Pamphlet for Election Day Voting
26
Part 6: Inspecting and Operating Voting Machines
Audio Unit
A. Remove the Audio Unit Bag (Figure 26) from the Lead/Supply Voting Machine and
place it on the top corner opposite the operator panel. The Audio Unit MUST be set up by
the commissioners in accordance with La. R.S. 18:553(B)(4) and may be used by ANY
voter, especially those voters needing assistance due to any disability, visual or physical,
including those who struggle with the written word.
B. Inspect the audio voting accessory components in the bag to ensure all items shown in
Figure 26 are included.
C. Make sure the Audio Unit is connected to the back of the voting machine (Figure 27).
Audio Unit
Connect Audio Unit to the Back of the Voting Machine
HEADPHONES
SIP & PUFF CONNECTION
VELCRO STRAP
CASE
AUDIO ACCESSORY KEYPAD
Informational Pamphlet for Election Day Voting
Part 6: Inspecting and Operating Voting Machines
27
Closing the Back of Machine
When closing the back door, make sure the cord leading to the operator panel goes through
the groove in the upper corner inside the back door (Figure 28).
Closing Back Panel Door and Cord Groove Location
Voting Machine Keys
A. In the presence of the watchers, place all keys in the B-02 Key Envelope (Figures 29 &
30), and then all commissioners must sign the envelope and seal it. Do not open this
envelope until voting is complete (8 p.m. or until the last voter has voted), or if the Clerk of
Court’s Office or voting machine technician instructs you to do so to assist in operation of
the voting machine due to a system error.
B. Please document your actions in writing on the back of the B-02 Key Envelope, date, and
sign.
B-02 Key Envelope (Front)
Cord groove
located inside
of door
Informational Pamphlet for Election Day Voting
28
Part 6: Inspecting and Operating Voting Machines
B-02 Key Envelope (Back)
Informational Pamphlet for Election Day Voting
Part 6: Inspecting and Operating Voting Machines
29
Voting Machine Certificate (MC-52) No. 1
A. Ensure Certificate No. 1 of the Machine Certificates (MC-52) (Figure 31) is completed
by making the following notations on the certificate if they have not already been made
during the inspection process including:
the exact time the keys to the voting machines were delivered by the clerk of court or
deputy custodian to the commissioner-in-charge
the voting machine serial number of each voting machine from the permanent label
on the top or side of the machine
the cartridge seal number for each Blue Results/Audio Cartridge of every voting
machine
the number shown for the public counter number (number on the right side of the
operator panel display) of each voting machine (all public counter numbers should be
zero)
the number shown for the protective counter number (number on the left side of
operator panel display) of each voting machine
any visible damage to a voting machine, by serial number, prior to the start of the
election
verification that the public counter numbers on all the Official Zero Proof Reports
have zeros and that the ballot information matches the sample ballot that was packed
in the Precinct Specific Envelope (PSE) and the AVC ballot on the machine face. If
it does, write “Yes.” If it does not, write “No” and immediately contact the Clerk of
Court’s Office
Compare the precinct register seal number(s) listed on the Certificate No. 1.
Informational Pamphlet for Election Day Voting
30
Part 6: Inspecting and Operating Voting Machines
Machine Certificate No. 1
Machine Certificate No. 1
Informational Pamphlet for Election Day Voting
Part 7: Election Day Procedures
31
Election Day Procedures
Preparing to use the Precinct Register
A. Cut the red seal on the precinct register and place the cut red seal in the Green Canvas
Bag. There will be a new blue seal in the precinct register for resealing the precinct register
after the polls close. If at first you do not see the new blue seal, look in the bottom of the
Green Canvas Bag as it may have fallen out of the precinct register binder.
B. Please do not tape or clip anything to the precinct register. If you need to notify the Clerk
of Court’s Office about something, make a note and deliver the note on election night to
the clerk of court in the Clerk’s Clear Plastic Zipper Bag.
C. There are tabs in the precinct register for specific information. There is a Supplemental
Tab, a Precinct Register Correction Affidavit Tab, a Provisional Voters Tab, and an
Assistance to Voters Tab.
The Supplemental Precinct Register Page (Figure 32) or pages that go behind the
tab are provided, as needed, in the Supplemental List Envelope (L-SL) (Figure 2).
Supplemental Precinct Register Page
The Precinct Register Correction Affidavit Page (Figure 33), behind the tab, is
used when a Precinct Register Correction (PRC) Form (Figure 38) is completed
before voting. This page is blank for the commissioner to print the voter’s name when
the voter’s name does not appear in the precinct register or the supplemental precinct
register and the voter is allowed to vote by completing the Precinct Register
Correction (PRC) Form. Only the registrar of voters or Secretary of State’s Office
may authorize the use of a PRC, and they will provide the button number if the voter
has a lockout.
Precinct Register Correction Affidavit Page
Informational Pamphlet for Election Day Voting
32
Part 7: Election Day Procedures
The Precinct Register Provisional Voter Page (Figure 34), behind the tab, is only
used in federal elections when a person votes a paper provisional ballot. The precinct
register behind this tab is blank so the commissioner can print the voter’s information
and have the voter sign before voting a paper provisional ballot.
Precinct Register Provisional Voter Page
The Precinct Register Assistance to Voters Page (Figure 35), behind the tab, is
used when a voter receives assistance in voting. This page is blank for the
commissioner to print the voter’s name and assistant’s name, and to have the
assistant sign. The commissioner also checks the box in the first column if the voter
in the precinct register does NOT have a “Y” for “Yes” under the “ASST” column. If
there is no “Y” in the “ASST” column, but the voter is authorized by the commissioner
to receive assistance either because the voter is unable to read or has a physical
disability with supporting documentation discussed in Section 7.12 Disability
Documentation, the commissioner checks the box indicating that there is no “Y” in
“ASST” column but the voter was allowed assistance.
Precinct Register Assistance to Voters Page
Supplemental List Envelope (L-SL)
A. If the deputy custodian or clerk’s employee delivers a Supplemental List Envelope (L-
SL) (Figure 2), open it immediately. The envelope may contain a list of people voting
absentee-by-mail and/or a supplemental precinct register.
Informational Pamphlet for Election Day Voting
Part 7: Election Day Procedures
33
B. If the envelope contains a List of Persons Voting Absentee-by-Mail, you must document
this information in the precinct register as follows:
For each name on the List of Persons Voting Absentee-by-Mail, write, “voted by
mail” in the place where the voter usually signs the precinct register; then write your
initials beside the words “voted by mail.” The commissioner who marks the voters
who voted absentee and places their initials in the precinct register should also place
their initials on the supplemental list of persons voting absentee-by-mail.
Additionally, if the registrar of voters receives an absentee ballot on election day from
a member of the United States Service or a person who resides outside of the United
States, the registrar of voters will call and instruct the commissioner-in-charge to mark
“voted by mail” in the place where the voter usually signs the precinct register and the
commissioner initials beside the words “voted by mail.”
When you have finished documenting and updating the precinct register, place the
List of Persons Voting Absentee-by-Mail back into the Supplemental List
Envelope (L-SL).
Place the Supplemental List Envelope (L-SL) in the back of the precinct register to
be returned to the registrar of voters when the polls close.
C. If the envelope contains a Supplemental Precinct Register, add the supplemental
register to the precinct register binder behind the divider tab marked, “Supplemental.” In
order to open the precinct register binder, you must slide the release button in the center
of the spine to open the binder rings. Be careful to secure your original precinct register
pages in this process so that your alphabetical list of voters does not get out of order. If
you do not find a voter’s name in the original precinct register pages, make sure to
check the supplemental precinct register pages, which are in alphabetical order by
voter last name.
D. If you do not find a voter’s name in the original precinct register pages or in the
supplemental precinct register pages, ask the voter if they may be registered to vote under
a different name. If so, you may offer the voter a Voter Registration Application (LA-
VRA) form to complete if they want to submit a name change to the registrar of voters, but
this in no way affects their right to vote as presently registered.
Identification of Voters
A. A person who desires to vote must give their name and address to a commissioner, who
shall announce the voter’s name and address.
B. The commissioners SHALL IDENTIFY EVERY VOTER, including spouses, family, or
neighbors of the commissioners, in the presence and view of the bystanders by requiring
the voter to submit a photo ID or sign an affidavit. The voter may submit
a Louisiana driver’s license;
the LA Wallet digital driver’s license;
a Louisiana special identification card issued by the Office of Motor Vehicles (OMV);
a United States military identification card that contains the applicant's name and
picture; or
other generally recognized picture identification card that contains the name and the
signature of the person trying to vote.
Informational Pamphlet for Election Day Voting
34
Part 7: Election Day Procedures
C. Do not remove an ID from a wallet; if you cannot read it, ask the voter to remove it for
you. If a voter accidentally leaves their ID or other personal belongings at the polls, return
it to the clerk of court in the Clerk’s Clear Plastic Zipper Bag along with all other
information and election results after the polls are closed.
D. LA Wallet digital driver's license should be accepted, but the commissioner MUST do so
without handling the voters’ device. Simply ask the voter to open LA Wallet on their device
and show it to you. If you would like to see further validation that the license is actually in
LA Wallet, you may ask the voter to show the security seal. The voter can press and hold
the license on the screen to reveal the security seal. If you have doubts about the
acceptability of any ID presented by the voter, have them complete a Voter Identification
Affidavit (AV-34) (Figure 36).
E. DO NOT TURN AWAY A VOTER FOR LACK OF PHOTO ID.
F. If the voter does not have a photo ID, as specified above, the voter shall complete and sign
a Voter Identification Affidavit (AV-34). The applicant must include their name, address,
date of birth, and mother’s maiden name (unless unknown).
G. If the applicant does not know their mother’s maiden name and says such, have the
applicant write “unknown” in that field.
H. If the applicant is unable to read or write or cannot complete the affidavit due to a disability,
they may receive assistance in completing the affidavit, and the commissioner shall make
a notation on the affidavit that the applicant received assistance in completing the form.
I. The commissioner should compare the name, address, date of birth, and mother’s maiden
name information on the Voter Identification Affidavit (AV-34) to all relevant information
in the precinct register to determine if there are differences and to confirm identification.
Once confirmed, the commissioner signs the form to certify that the form was completed in
their presence.
J. If the commissioner is not satisfied that the applicant has identified themselves as the voter
in the precinct register, the commissioner may challenge the voter.
K. An applicant who completes a Voter Identification Affidavit (AV-34) is subject to
challenge before voting by a commissioner, watcher, or voter (Section 7.21: Challenge of
Voter at Polls).
L. Once the Voter Identification Affidavit (AV-34) is reviewed and compared to the precinct
register and the commissioner is satisfied that the applicant has identified themselves as
the voter in the precinct register and there is no Challenge of Voter (CV-56) Form (Figure
45) filed, the commissioner shall initial the precinct register opposite the voter’s signature
or mark, and then the voter shall be allowed to vote.
M. Place the Voter Identification Affidavit (AV-34) in the ROV (Registrar of Voters
Envelope).
Informational Pamphlet for Election Day Voting
Part 7: Election Day Procedures
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Voter Identification Affidavit (AV-34)
Election Day Etiquette
A. When a voter with a disability comes to your precinct to vote, greet the voter and
introduce yourself; then follow the guidelines below.
B. If the voter has a visual impairment:
Do a quick double-check of the area for physical barriers that could present a problem.
Do not take their arm to guide them without asking permission first.
Describe what you are doing as you are doing it.
Be specific with your instructions and say, for example, “take three steps forward to
the table in front of you”, rather than, “step over here.”
Do not feed or pet a guide dog without the owner’s permission.
If the voter with a visual impairment has brought a helper, remember to speak to the
voter and not the helper.
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Part 7: Election Day Procedures
C. If the voter has a hearing impairment:
You may point when explaining to the voter with a hearing impairment where to go.
When speaking to a voter with a hearing impairment, look directly at them and speak
at an even, steady rate; this allows the voter the opportunity to read your lips if they
are able to do so.
If the voter with a hearing impairment has brought an interpreter, remember to speak
to the voter and not the interpreter.
Do not hesitate to write instructions if you have difficulty communicating.
If you have said something and you do not know if the voter understood you, ask if
they understood, then rephrase the statement if necessary.
If the voter asks you to repeat yourself (“what did you say?”), do not respond with
“nothing” or “never mind.” Simply repeat what you initially said.
D. If the voter has a cognitive disability (including dementia and other diseases of aging):
All people with cognitive disabilities (including dementia and other diseases of aging)
have the right to vote unless that right has been specifically limited by a judge. It is
not up to commissioners or election officials to decide if a person is competent to vote.
If their name is in the precinct register, then they are eligible to vote.
People with cognitive disabilities may have a difficult time understanding you. You
may have to repeat or rephrase to get your point across. With patience and a little
extra effort, you can make sure their vote is cast.
Speak in plain, simple terms and in short sentences.
Give one instruction at a time, wait until that task is completed, and then go on to the
next step.
Feel free to physically demonstrate how to do something without actually voting.
Do not raise your voice; just keep your voice steady and normal. The voter with a
cognitive disability may not comprehend you clearly, but they can hear you.
Most importantly, remain patient.
E. If the voter has a speech disorder:
It can be as frustrating for the person speaking as it can be for you to understand.
Listen attentively and carefully.
Ask short questions that require short answers, preferably with a nod or shake of the
head.
Writing might be a good alternative to speaking.
Do not interrupt a person with a speech disability.
Do not guess what the voter is trying to tell you; repeat what you understand, and wait
for their response.
F. If the voter is in a wheelchair:
Do a quick double-check of the area for physical barriers that could present a problem.
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Ask if the voter requires any assistance.
Always ask for permission before touching the wheelchair.
If the accessible entrance to the polling place is not the primary entrance, be sure
there are signs and arrows indicating where the accessible entrance is located.
Note: Refer to Section 7.15: How to Assist a Voter with a Disability for instructions on
lowering the voting machine to accommodate a wheelchair.
Note: The Department of Health and Hospitals (DHH) rules prohibit the assistance of health
workers to voters in the casting of a ballot. The voter may receive assistance from others as noted
in Section 7.13: Prohibited People for Assisting Voters.
Precinct Register and Poll List
A. Any person who voted absentee or voted early shall NOT vote on election day. Check for
special notations on the signature line for each voter. You will see the words “Voted
absentee,” “Voted Early,” or a signature if the person has already voted.
B. As the name of each voter is announced, two (2) commissioners keep duplicate Poll Lists
(PL-53 (Pink) and PL-53 (Gold)), and each commissioner writes each voter’s name in their
Poll List in consecutive number order, starting with number one (1). Print names clearly.
C. All issues with a voting machine, a voter, a watcher, or any other incident involving the
election should be recorded on the Notation of Irregularities Form by a commissioner.
D. A commissioner who works the precinct register may also keep a Poll List, if necessary, so
that each Poll List is handled by separate commissioners.
E. If the applicant’s name is not found in the precinct register or a supplemental precinct
register, refer to Section 7.09: Omissions in Precinct Register.
F. If “Address Confirmation Req.” appears on the signature line beside the printed name, the
applicant is an inactive voter and must complete an Address Confirmation Card-Election
Day (ACC) Form (Figure 37) before voting.
G. An inactive voter is a person whose residential address was unable to be verified by the
registrar of voters. The applicant’s eligibility to vote in the election is based on the
information given by the applicant after the applicant has completed the Address
Confirmation Card-Election Day (ACC) Form.
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Part 7: Election Day Procedures
Address Confirmation Card - Election Day (ACC) Form
A. In Section 1 of the Address Confirmation Card-Election Day (ACC) Form, the
commissioner prints the voter’s registration number, name, address, and date of birth found
in the precinct register and then gives the form to the voter to complete and sign.
B. Voter completes Section 2 of the Address Confirmation Card-Election Day (ACC) Form.
If the applicant affirms that their residence address is correct in Box 1 of Section 2,
the applicant may vote. The applicant may provide a mailing address, which may be
a P.O. Box, and the applicant may indicate if there is no mail delivery to the residential
address.
If the applicant affirms that they still reside within the parish in Box 2 of Section 2, but
their residential address is not correct, the applicant may vote upon providing a new
residential address. A mailing address, which may be a P.O. Box, may also be added,
and the applicant may indicate if there is no mail delivery to the residential address.
If the applicant affirms in Box 3 of Section 2 that they no longer live in the parish, but
it has been less than three (3) months since they moved, the applicant may vote by
completing the form.
C. If the applicant has moved to another parish or state and cannot affirm that they have
moved less than three (3) months before the election, they cannot vote on the voting
machine. The applicant should be given a voter registration application to complete to be
eligible to vote in their new parish for the next election.
D. If there are any questions, have the applicant contact the Registrar of Voters Office. Please
refer to Section 3 of the Address Confirmation Card-Election Day (ACC) Form for
voter’s additional information and rights.
E. In a FEDERAL ELECTION, if the voter has moved out of the parish more than three (3)
months before the election, they may vote a provisional ballot in accordance with the
process outlined in Part 10: Provisional Voting (Federal Elections Only).
F. If the applicant has completed the Address Confirmation Card-Election Day (ACC)
Form, one of the commissioners shall announce the applicant’s name again and shall
place the Address Confirmation Card-Election Day (ACC) Form in the ROV (Registrar
of Voters Envelope).
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Address Confirmation Card-Election Day (ACC) Form
Commissioner
Completes
Section 1
Voter
Completes
Section 2
Voter
Signs Section 3
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Part 7: Election Day Procedures
Signature of the Applicant in Precinct Register
A. If the applicant is able to sign their name, they shall sign their handwritten signature in ink
in the field provided in the precinct register.
B. The applicant’s signature shall be compared to their signature on either the photo ID or the
Voter Identification Affidavit (AV-34).
C. If the applicant is unable to sign their name, they shall make their mark in ink on the
signature line in the precinct register.
Error in Precinct Register or Voter’s Record
A. A Voter Registration Application (LA-VRA) is used when a person’s name or voter
record is incorrect in the precinct register.
B. If a voter’s name is misspelled or if their voter record is incorrect on the precinct register,
and the record has been verified to be the voter’s, the commissioner gives the voter a Voter
Registration Application (LA-VRA) to complete and allows the voter to sign the precinct
register.
C. The completed Voter Registration Application (LA-VRA) is placed in the ROV
(Registrar of Voters Envelope) for delivery to the registrar of voters.
Omissions in Precinct Register
A. A Precinct Register Correction (PRC) Form (Figure 38) is used when a person’s name
is omitted from the precinct register.
B. A person may be authorized to vote when their name does not appear in the precinct
register or supplemental precinct register. The commissioner must
call and receive authorization from either the Registrar of Voters Office, or
call and receive authorization from the Secretary of State’s Office (1-800-883-2805).
C. A commissioner may look up a person’s registration and precinct information on the
secretary of state’s GeauxVote mobile app (https://voterportal.sos.la.gov/MobileLanding.aspx)
to assist a voter in finding their correct precinct. The app is free in the app store as
GeauxVote. IMPORTANT: The GeauxVote mobile app may not be used to authorize a
person to vote because they may have already voted early or absentee-by-mail. It may
only be used to direct a voter to their correct precinct.
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Precinct Register Correction (PRC) Form
D. A Precinct Register Correction (PRC) Form must be completed by a commissioner and
signed by the voter in the following manner:
The commissioner completes the date, voter’s name, parish, ward/precinct, and
registration number fields (if provided by election official or election document) in
Section 1.
The voter signs and provides their address in Section 1.
The commissioner completes Section 2 of the form by documenting the authorization
given to allow the person to vote, noting the lockout/button number for the voter, and
then signs the form.
E. Once the Precinct Register Correction (PRC) Form is complete:
The commissioner must print the voter’s name on the blank precinct register page
behind the Precinct Register Correction Affidavit Tab.
The voter must sign in the appropriate field.
The commissioner must initial the voter’s signature in the appropriate field.
The commissioner enters the voter’s name on both poll lists (PL-53 (Pink) and PL-53
(Gold)).
F. Once the voter has been added to the precinct register page behind the Precinct Register
Correction Affidavit Tab, the commissioner places the Precinct Register Correction
(PRC) Form in the ROV (Registrar of Voters Envelope).
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Part 7: Election Day Procedures
G. Provisional Voting for FEDERAL ELECTIONS:
If a voter’s name does not appear on the precinct register or supplemental precinct register
and the voter has NOT been authorized to vote through the Precinct Register Correction
(PRC) Form process provided in this section, the commissioner may allow them to vote by
paper provisional ballot in accordance with Part 10: Provisional Voting (Federal Elections
Only). If the voter believes that they were mistakenly labeled as “Early Voted” or “Voted
absentee” on the precinct register, contact the registrar of voters for further instruction.
Assistance to Voters
A. IMPORTANT: Any voter who has a visible physical disability or who presents a current
mobility-impaired identification card bearing the photograph of the voter and the
international symbol of accessibility issued by the Louisiana Department of Public Safety
and Corrections, along with the person assisting them in voting, MUST BE ALLOWED TO
GO TO THE FRONT OF THE LINE to cast a ballot.
Louisiana Laws Regarding Assistance
A. Louisiana’s Election Code specifies that a voter shall NOT receive assistance in voting
unless they are unable to read or unable to vote without assistance because of a physical
disability, including being visually impaired.
B. The law provides specific rules in assisting voters with disabilities, including visual
impairment; these rules MUST BE followed strictly during an election.
C. Be sure you understand these guidelines before assisting someone directly in voting.
D. If a polling place to which a voter is assigned is inaccessible to them by reason of a physical
disability, the voter may cast their vote at the nearest polling place which is accessible if
the polling place has the same ballot. The registrar of voters will inform you and/or the clerk
of court if the voter has authorization to cast their vote at another precinct in this situation.
Disability Documentation
A. Voters with disabilities can either register to vote indicating that they need assistance in
voting; or, after registering and becoming disabled, they can complete a new Voter
Registration Application (LA-VRA) with this change, or they may file a statement
outlining their need for voting assistance with the registrar of voters. If the voter notifies the
registrar of voters that they need assistance in voting in a timely manner before the election,
the precinct register will indicate that the voter is entitled to receive assistance in voting.
The second to last column on the precinct register with the heading “ASST” is where you
look for an indication of whether or not the voter is entitled to assistance in voting.
B. The precinct register (Figure 40) will be marked with a “Y” for “Yes” in the “ASST” column
if the voter is registered as needing assistance in voting.
C. If there is no “Y” in the “ASST” column on the precinct register and the voter requests
assistance because they are unable to read, they must be allowed to have assistance. The
voter may receive assistance from anyone they choose, except those prohibited from
assisting a voter listed in Section 7.13: Prohibited People for Assisting Voters, or they may
use the AUDIO UNIT.
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D. A voter who is physically disabled is entitled to assistance without having previously
registered for assistance if, on election day, the voter completes and signs a Voter
Assistance Form (VAF) form (Figure 39).
E. If a voter presents the commissioner with a copy of current documentation showing
eligibility for social security disability benefits, veteran's disability benefits, paratransit
services, benefits from the office for citizens with developmental disabilities, or benefits
from Louisiana Rehabilitation Services, the voter may receive assistance even if the
precinct register does not indicate “Y” in the “ASST” column.
F. The commissioner must retain the Voter Assistance Form (VAF) form and any Voter
Registration Applications (LA-VRA), copies of disability documentation, or letters from
a medical doctor, optometrist, physician assistant or nurse practitioner certifying the
disability and place them in the ROV (Registrar of Voters Envelope).
Voter Assistance Form (VAF)
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Part 7: Election Day Procedures
Precinct Register Diagram
A voter cannot vote if the signature
column is either signed or is
printed/stamped “Voted Absentee” or
“Voted Early”
Voter MUST complete an “Address
Confirmation Card (ACC)
” form before
voting if “Address Confirmation Req.” is
listed by their name.
This column is used for
identification purposes when a
voter does not have a photo ID
and is an affidavit voter. Voter
MUST complete an AV
-34.
The “Lockout District” column
has a number to indicate the
button number to select the
correct lockout on the Operator
Panel.
The “ASST” column notes if
the voter is eligible to receive
assistance. It will either be
blank or have a “Y” for yes in it.
Example Precinct Register
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Prohibited People for Assisting Voters
A. A voter is entitled to assistance in voting from any person of their choice, including a
commissioner; however, there are exceptions as follows:
No candidate in any election may assist a voter.
No commissioner-in-charge may assist a voter.
No employer or employer’s agent may assist an employee in voting.
No union agent may assist a union member in voting.
Note: By rule, the Department of Health and Hospitals (DHH) prohibits staff from assisting
residents of state-operated facilities for mentally disabled/developmentally disabled persons.
Documenting Voter Assistance
A. Before a voter receives assistance, the commissioner must check if the person in the
precinct is listed as having a “Y” for “Yes” under the “ASST” column on the precinct register.
If yes, the voter or commissioner prints the voter’s and assistant’s names (including a
commissioner if providing assistance) on Assistance to Voters Page (Figure 41), behind
the tab, in the back of the precinct register. The assistant (including a commissioner
providing assistance) must sign their name next to their printed name before assisting the
voter.
B. If there is no “Y” in the “ASST” column in the precinct register, but the voter is authorized
by the commissioner to receive assistance either because the voter is unable to read or
has a physical disability with supporting documentation discussed in Section 7.12 Disability
Documentation, the commissioner checks the box indicating that there is no “Y” in the
“ASST” column, but the voter was allowed assistance.
Assistance to Voters Page
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Part 7: Election Day Procedures
How to Assist a Voter with a Disability
A. Voting rules for people that need assistance because of a disability:
The person assisting the voter enters the voting booth with the voter and assists the
voter in any way necessary for the voter to cast a ballot.
No other person is allowed in the voting booth (except a minor accompanying a parent
or legal guardian).
Whoever provides assistance is bound by law to keep what happens in the voting
booth a secret; never to reveal or discuss how the voter with a disability voted.
Voters receiving assistance are allowed twenty (20) minutes to cast their ballot.
B. A voter with a visual impairment may request assistance or use an audio ballot. If the voter
chooses the audio ballot, the commissioner is responsible for demonstrating how it works
and assisting the voter in casting their ballot, if such assistance is requested.
C. The voting machine can accommodate most voters in wheelchairs while in its upright voting
position. If needed and upon request, a minor adjustment can be made to lower the voting
machine before allowing the voter to approach the voting machine:
Ask the voter if they would like the voting machine to be lowered.
If they say yes, lower the display to the lowest position to accommodate a voter in a
wheelchair, and position the voting machine in the room to give the voter the greatest
possible privacy in voting.
D. Procedure to lower the voting machine for a disabled person:
Go to the rear of the voting machine.
Pull the maroon latch (Figure 42) to tilt the display forward to the desired angle (two
notches forward is known as vertical position for seated voters).
Maroon Latch on Voting Machine
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E. The Supply/Lead Voting Machine front left panel in every precinct may have a clear
plastic pocket with a Full Page Magnifier and a Braille Audio Voting Keypad Guide for use
by any voter who may need these tools.
Note: If so, please replace in the clear pocket in the front left panel of the voting machine
at the end of voting.
F. In a FEDERAL ELECTION, if a voter appears to have a visual impairment, commissioners
shall offer the voter the Braille Booklet containing the Instructions to Voters found in the
Braille Booklet Envelope (BBE) in the Green Canvas Bag. For all elections, a voter with
a visual impairment may use the Audio Unit.
Audio Voting
A. The audio ballot is available for any voter and is not limited to only the disabled or those
needing assistance. If the voter elects to use an audio ballot, the commissioner shall assist
the voter with the headset and instruct the voter and the person selected to assist the voter
on the use of the audio ballot.
B. The commissioner shall offer the voter and the person selected to assist the voter the
“Guide to Using the Audio Voting Keypad (Audio Voting Keypad Quick Chart)” or the Braille
version.
C. The audio voting accessory components are shown in Figure 26.
D. The audio voter is allowed twenty (20) minutes to cast their ballot.
E. The audio unit should be on the back of the voting machine waiting for use. It should
already be connected. If not in the voting machine, contact the clerk of court or voting
machine warehouse technicians for assistance.
F. See Section 7.20: Audio Voter for specific instructions in setting up the voting machine for
an audio voter.
Allowing Voters to Vote
A. The commissioners shall enter the name of every person who votes at the polling place on
each poll list (PL-53 (Pink) and PL-53 (Gold)) (Figure 43). PLEASE PRINT THE NAME
CLEARLY, AND DO NOT WRITE IN CURSIVE!
Poll List
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Part 7: Election Day Procedures
B. A commissioner shall initial the precinct register opposite the voter’s signature or mark.
C. A commissioner may need to instruct a voter on how to use the voting machine and can
direct them to the Election Day Louisiana Voters’ Bill of Rights and Voting Information
Poster (VBR-IP), which explains how to cast a ballot. Commissioners may instruct all
voters on the general instructions of the voting machine as follows:
The voter should enter through the curtain when it is their turn to vote.
The voter should look for the green header lights by the titles of office (not the box
where they make a selection for a candidate). These are offices the voter may vote
on. If the voter does not see an office title light up that they believe they are eligible
to vote on, they must inform a commissioner before casting their ballot to see if there
is a mistake that can be corrected. The commissioner should check to make sure they
activated the machine with the correct button number for the voter.
To vote for a candidate, a voter must press the white box to the right of the
candidate’s name or next to the YES or NO for a proposition or next to the FOR or
Against for a Recall election. A green “X” will light up to the left of the box, like this:
X , and the green header light for the office or proposition will turn off.
To change a vote, the voter must deselect the candidate that they voted for by
pressing the white box again by the candidate or proposition. The green “X” will
disappear and the green header light will light back up. Next, they must press the
white box by the new candidate or proposition and the green “X” will appear by
that choice.
After the voter has made ALL SELECTIONS, then they MUST press the orange
CAST VOTE button. The orange CAST VOTE button is in the bottom right-hand
corner of the voting machine.
The voting machine will make a unique electronic beeping sound when the vote has
been recorded.
Important: It is important to remind the voter to make all selections before casting their
ballot because once they press the orange CAST VOTE button, they have voted and may
not vote again.
Precincts without a Lockout
A. For precincts WITHOUT A LOCKOUT, meaning all voters in the precinct may vote on every
candidate race and proposition on the ballot, there will be no button number in the “Lockout
Districts” column in the precinct register. The commissioner simply needs to activate the
voting machine for each voter as follows:
Press the green ACTIVATE button on the operator panel (Figure 44).
The voting machine is activated and responds as follows:
a. The operator panel will make a sound.
b. The light next to the ACTIVATE button will light up.
c. The display on the operator panel will read, “VOTER ACTIVE.”
d. The booth light in the voting machine will turn on.
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Operator Panel
Green ACTIVATE
Button
Lockout Button
Numbers 1-12
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Part 7: Election Day Procedures
Precincts with a Lockout
A. For precincts WITH A LOCKOUT, meaning that not all voters may vote on every candidate
race or proposition on the ballot, there will be a button number in the “Lockout Districts”
column for each voter. The commissioner needs to look at the button number for each voter
in the precinct register and activate the voting machine as follows:
On the operator panel, press the lockout button number for the voter listed in the
precinct register (Figure 44).
Press the green ACTIVATE button on the operator panel.
The voting machine responds as follows:
a. The operator panel will make a sound.
b. The light next to the ACTIVATE button will light up.
c. The display screen on the operator panel will show which button number was
selected.
d. The booth light in the voting machine will turn on.
Important: If a commissioner selects the incorrect lockout button number for the voter
and has not pressed the green ACTIVATE button, the commissioner can correct it by
simply pressing the correct button number.
Tip: If the ACTIVATE button has already been pressed, call the clerk of court or voting
machine technician for instructions.
B. The commissioner can confirm that the voter has completed voting by being aware of the
following four (4) things:
Listen – the voting machine will make a unique electronic beeping sound after the
orange CAST VOTE button has been pressed.
Look – the light next to the ACTIVATE button will turn off.
Look – the display on the Operator panel will read “VOTER INACTIVE” “POLLS
OPEN” and the public and protective counters will increase by one (1).
Look – the booth light in the voting machine will turn off.
C. If the voter leaves the booth (fled voter) without pressing the orange CAST VOTE button,
ask the voter to return to the booth in order to complete voting by pressing the orange
CAST VOTE button, if the voter is still in the polling place.
Note: This may be a common mistake of the voter, so it is very important to listen and look
for the signals listed above.
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D. If the voter leaves the booth without pressing the orange CAST VOTE button and has left
the polling place, the commissioner, while observed by at least one other commissioner
and without changing any selection made by the voter, shall reach their hand behind the
curtain (without going into the voting machine) and press the orange CAST VOTE button.
If the four signals listed above occur, the voting machine is ready for the next voter;
and
If these signals do not occur, it means the previous voter left the voting machine
without making any selections and it is important that the commissioner make a
notation on the Notations of Irregularities Form because the poll lists will have one
(1) more voter than your public counter on that voting machine.
Tip: The voting machine is activated so if there is NO LOCKOUT, the next voter in line
may vote on the machine. However, if there is a LOCKOUT on the machine, call the
clerk of court or voting machine technician for instructions.
E. Other general responsibilities of commissioners in allowing voters to vote during an
election:
The commissioners shall not allow more voters to approach the voting machines than
there are vacant voting machines available.
The commissioners shall not allow more than one person to enter a voting machine
at a time, except when a voter is entitled to assistance; however, a minor may
accompany their parent or legal guardian. Recommend that the child stay to the left
of the parent so that they do not accidentally press the orange CAST VOTE button
before the parent has made all of their selections and completed voting.
A voter is allowed six (6) minutes to vote, unless they are using the audio ballot or
needing assistance, in which case they may have a maximum of twenty (20) minutes.
Encourage voters to review the sample of the official ballot posted at the precinct or
on their smartphone in the GeauxVote app, which can be marked online and used in
the voting booth. If the ballot is lengthy or if it contains complex propositions or
constitutional amendments, the commissioners may allocate additional time in an
equitable manner.
A voter shall promptly leave the polling place after voting and shall not reenter a voting
machine.
The commissioners shall keep two (2) duplicate poll lists, a PL-53 (Pink) and PL-53
(Gold), for each precinct, numbered consecutively from one to the end.
The commissioners should periodically check the public counter numbers (lower right-
hand number) on the operator panel of the voting machines and the number of voters
entered on the Poll Lists. If there is a discrepancy between the total number of voters
who have voted on all of the voting machines and the number of voters listed in the
Poll Lists, make a note on the Notation of Irregularities Form describing the time
and details of what happened.
In a Federal Election, provisional voters’ names, if any, shall be entered on page 29
of the Poll Lists (PL-53 (Pink) and PL-53 (Gold)), beginning with number 1681
(Ref. Part 10: Provisional Voting (Federal Election Only)).
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Part 7: Election Day Procedures
Audio Voter
A. Call the voting machine technician for assistance with using the audio voting keypad, if
needed.
B. Give the audio voting keypad and headset to the voter before they enter the voting
machine. A voter may use their own headset if it has a universal plug. The voter may need
to have the keypad strapped to their arm or wheelchair, but always ASK THE VOTER their
preference first. If the voter uses a sip and puff mechanism, it can be inserted into the
bottom right hand corner of the keypad.
C. For precincts WITHOUT A LOCKOUT, there will be no button number in the “Lockout
Districts” column in the precinct register. To activate the voting machine for an AUDIO
VOTER:
Press the yellow TEST button on the operator panel and the display screen reads
“RETURN TO VOTER INACTIVE.”
Press the yellow TEST button again on the operator panel and the display screen
reads “ENABLE AUDIO VOTING.”
Press the green ACTIVATE button on the operator panel and the display screen
reads “AUDIO VOTING ENABLED” and then “VOTER INACTIVE AUDIO MODE.”
Finally, press the green ACTIVATE button again on the operator panel.
Note: In summary, to activate the voting machine for an audio voter without a lockout,
press yellow > yellow > green > green before allowing the audio voter to vote.
D. For precincts WITH A LOCKOUT, there will be a button number in the “Lockout Districts”
column for each voter. The commissioner needs to look at the button number for each voter
in the precinct register and activate the voting machine for an AUDIO VOTER:
Press the yellow TEST button on the operator panel and the display screen reads
“RETURN TO VOTER INACTIVE.”
Press the yellow TEST button again on the operator panel and the display screen
reads “ENABLE AUDIO VOTING.”
Press the green ACTIVATE button on the operator panel and the display screen
reads “AUDIO VOTING ENABLED” and then “VOTER INACTIVE AUDIO MODE.”
Press the lockout button number for the voter listed in the precinct register on the
operator panel.
Finally, press the green ACTIVATE button again on the operator panel.
Note: In summary, to activate the voting machine for an audio voter with a lockout, press
yellow > yellow > green > lockout button number > green before allowing the audio
voter to vote.
Informational Pamphlet for Election Day Voting
Part 7: Election Day Procedures
53
Challenge of Voter at Polls
A. A commissioner, watcher, or qualified voter may challenge a person applying to vote on
any of the following grounds:
The applicant/voter is not qualified to vote in the election.
The applicant/voter is not qualified to vote in the precinct.
The applicant/voter is not the person whose name is on the precinct register.
B. Additionally, all voters who complete a Voter Identification Affidavit (AV-34) are subject
to challenge before voting with a Challenge of Voter (CV-56) Form (Figure 45).
Challenge of Voter (CV-56) Form
Disposition of the Challenge
A. If a challenge is made, the commissioners must determine by a majority vote whether the
challenge is valid or invalid. Regardless of the outcome, the Challenge of Voter (CV-56)
Form must be filled out. If the challenge is INVALID, the applicant must be permitted to
vote.
B. If the commissioners determine by majority vote that the challenge is VALID, the
applicant shall NOT be permitted to vote; however, if it is a federal election, the applicant
may vote a provisional ballot. (See Part 10 to determine if a voter is qualified to vote
provisionally.)
C. If the valid challenge is based on change of residence and the applicant has moved within
the parish or has moved outside the parish within the last three months, the voter shall be
allowed to vote upon completing an Address Confirmation Card-Election Day (ACC)
(Figure 37).
Informational Pamphlet for Election Day Voting
54
Part 7: Election Day Procedures
D. The completed Challenge of Voter (CV-56) Form must be handled by the commissioner
in the following manner:
The completed pink original copy of the Challenge of Voter (CV-56) Form is placed
in the ROV (Registrar of Voters Envelope).
The white duplicate copy of the Challenge of Voter (CV-56) Form is placed in the
Clerk’s Clear Plastic Zipper Bag.
The green copy of the Challenge of Voter (CV-56) Form is given to the applicant
(person being challenged).
E. The commissioners must document the challenge to voter event and the outcome on the
Notation of Irregularities Form.
Informational Pamphlet for Election Day Voting
Part 8: Closing the Polling Place
55
Closing the Polling Place
TIP: Use the Commissioner Close Polls Checklist at the end of this pamphlet to assist you in
completing all steps.
When to Close the Polling Place
A. At 8 p.m., announce that the polls are closed and that the election results will be posted
outside or on glass at the polling place for public viewing from the outside of the polling
place.
B. Never close the polls or remove any election signage before 8 p.m.
C. If there are voters in line, move them inside if there is sufficient room at the polling place.
D. Lock the door to the polling place, or place a commissioner or law enforcement officer, if
available, at the end of the line at 8 p.m.
E. Allow all voters in line at 8 p.m., and any eligible commissioners who are on the precinct
register and who have not voted, to vote.
Extended Poll Hours Voting (Federal Elections)
A. If the commissioners are notified by the clerk of court or the secretary of state that the poll
hours in an election for federal office are extended by court order, anyone who votes during
the extension shall vote by paper provisional ballot for federal offices only. The procedures
set forth in Section 10.05: Election Day Provisional Voting Procedures shall be followed for
provisional voting.
IMPORTANT: The commissioners shall write “Extended Poll Hours” next to each
provisional voter’s name in the Poll Lists (PL-53 (Pink) and PL-53 (Gold)) and check “Court
Ordered Extended Polling Hours” under the “Select Type(s) of Provisional” section of the
Provisional Ballot Affidavit Envelope (AFF-PB) for each voted provisional ballot.
Procedures after Polling Place Has Been Closed
A. Follow these steps once the polling place has closed:
Complete and certify the correctness of the two (2) duplicate Poll Lists (PL-53 (Pink)
and PL-53 (Gold)) on the back covers and sign.
Note: If there are any discrepancies between the total of all the public counters and
the Poll Lists, make a notation of the reason on the Notation of Irregularities Form.
Secure the voting machines against further voting:
a. Remove the voting machine keys from the B-02 Key Envelope.
b. Unlock and open the back door with the yellow-capped key.
c. Close the polls by inserting the silver key into the “POLLS OPEN/POLLS
CLOSED” slot and turning the silver key clockwise to the “CLOSED” position
(Figure 46).
CAUTION: DO NOT TURN THE KEY BACK TO OPEN.
Informational Pamphlet for Election Day Voting
56
Part 8: Closing the Polling Place
CAUTION: DO NOT TURN THE KEY BACK TO OPEN.
Closing Polls
Once the key is turned to the closed position, immediately remove key. The printer
will begin printing four (4) Official Election Results Reports.
IMPORTANT: Do not remove the Blue Results/Audio Cartridge from the back of the
voting machine until all printing has stopped and you have powered off the voting machine.
While the four (4) Official Election Results Reports are printing, start closing up the
front of the voting machine.
a. Carefully remove the curtain by ensuring that both aluminum rods are free from the
side panels, roll it up, and place it back into the storage tube (Figure 47).
Storing the Voting Curtain
Turn the key clockwise to
the “CLOSED” position
The “PRINT MORE” button allows
you to print additional Official
Election Results Reports
Informational Pamphlet for Election Day Voting
Part 8: Closing the Polling Place
57
b. Make sure the Full Page Magnifier and the Braille Audio Voting Keypad Guide
are replaced in the clear plastic pocket of the Supply/Lead Voting Machine left
panel. Unlatch the privacy panels (front doors) from the top white panel. Fold the
top white panel down, followed by the right panel, and then the left panel.
Lock the door with the yellow-capped key (Figure 48).
Closing Front Doors of Voting Machine
Lower the large voter panel to the down position by pulling the maroon latch release
handle, which allows the panel to be lowered. Caution: Do not force panel down.
Make sure there are four (4) Official Election Results Reports printed. If you need
to print more, use the “PRINT MORE” button.
All commissioners must sign and date all four (4) Official Election Results Reports.
Turn the red “POWER ON-OFF” knob in the rear of the voting machine to the “OFF”
position (Figure 49).
Informational Pamphlet for Election Day Voting
58
Part 8: Closing the Polling Place
Turn Power Switch to Off
Remove the Blue Results/Audio Cartridge from the voting machine, only after the
printing has stopped and the voting machine is powered off, by breaking the
protective red seal on the clear protective cover over the Blue Results/Audio
Cartridge and pulling the Blue Results/Audio Cartridge straight up (Figures 50 &
51). Place the protective red seal and the Blue Results/Audio Cartridge in Clerk’s
Clear Plastic Zipper Bag.
Remove the operator panel from the side of the voting machine and hang it back into
its storage position in the rear of the voting machine.
Unplug and place the audio unit and headphones in the storage bag and return to the
rear of the voting machine.
Unplug the power cord and pull it back gently so that it will retract into the voting
machine.
Results/Audio Cartridge Port Location and Removal (Part 1)
Turn Knob
clockwise to the
“Off” position
Blue Results/Audio Cartridge
Cartridge Seal Number Location
Informational Pamphlet for Election Day Voting
Part 8: Closing the Polling Place
59
Results/Audio Cartridge Port Location and Removal (Part 2)
Distribute the four (4) Official Election Results Reports (Figure 52) from each voting
machine as follows:
a. one in the S-19 Secretary of State Envelope
b. one in the ROV (Registrar of Voters Envelope)
c. one in the Clerk’s Clear Plastic Zipper Bag for the clerk of court
d. one posted on the outside wall of the polling place location or inside on clear glass
so that it may be viewed from the outside of the polling place
Finish completing Certificate No. 2 of the Machine Certificates (MC-52) (Figure 53)
by filling in the time you closed the polls, the voting machine serial numbers, the public
counter numbers (votes cast), the protective counter numbers located on the Official
Election Results Reports, any visible damage to the machines at close of polls, and
the new precinct register seal number(s) used to seal the precinct register(s).
Have all commissioners sign the Machine Certificates (MC-52) and distribute as
follows:
a. Original is placed in the Clerk’s Clear Plastic Zipper Bag for the clerk of court.
b. Pink copy is placed in the ROV (Registrar of Voters Envelope).
c. Yellow copy is placed in the S-19 Secretary of State Envelope.
Carefully remove the Blue
Results/Audio Cartridge
Informational Pamphlet for Election Day Voting
60
Part 8: Closing the Polling Place
Official Election Results Report
4. Public Counter #
2. Machine Serial #
5. Fill in the correct
date.
6. All commissioners
MUST sign and the
commissioner-in-
charge must post on
the outside wall of the
polling place location
or inside on clear
glass.
1. Time
3. Protective Counter #
Informational Pamphlet for Election Day Voting
Part 8: Closing the Polling Place
61
Machine Certificate (MC-52) No. 2
Machine Certificate No.
2
Informational Pamphlet for Election Day Voting
62
Part 8: Closing the Polling Place
The commissioner-in-charge fills out the top portion of the Affidavit of Payroll and
Non-Disclosure for Election Day Commissioners (AFF-PND) (Figure 54) and has
every commissioner complete their payroll information.
Note: Commissioner’s payroll is submitted by the clerk of court to the secretary of
state within seven (7) days following the election, and checks are issued no later than
thirty (30) days thereafter by the secretary of state by mail.
a. The Affidavit of Payroll and Non-Disclosure for Election Day Commissioners
(AFF-PND) must be completed by all commissioners. Each commissioner must
provide their full name, the last four (4) digits of social security number, mailing
address, signature, and initials in order to be paid for working election day. The
names should be the same as the name on the social security card. Make sure the
last four (4) digits of the social security number are correct.
b. The hours worked must be completed by each commissioner at the end of the
evening and all information must be complete and verified by the commissioner-in-
charge. This document is an affidavit; you are swearing that the information on the
document is true and correct.
c. If the Affidavit of Payroll and Non-Disclosure for Election Day Commissioners
(AFF-PND) is turned into the clerk of court on election night with missing or incorrect
information, it may delay the issuance of checks after the election.
d. Any commissioner address change should be made with the clerk of court prior to
election day.
e. Place in the Clerk’s Clear Plastic Zipper Bag for delivery to the clerk of court.
Affidavit of Payroll and Non-Disclosure (AFF-PND)
Informational Pamphlet for Election Day Voting
Part 8: Closing the Polling Place
63
Take down the Official Election Zero Proof Reports that were posted throughout
the day and place it in the S-19 Secretary of State Envelope.
Take down all the posted signs and discard. Throw away all trash and make sure the
polling place is clean and neat.
Bring in the A-Frame “VOTE HERE” Disability Sign(s) and place next to the voting
machines.
Completing Required Post-Election Paperwork
A. Before sealing the following envelopes, check the envelopes and make sure the contents
are correct and fill out all information on each envelope, including Parish, Ward, and
Precinct.
B. In the ROV (Registrar of Voters Envelope) (Figure 55) include
Address Confirmation Card-Election Day (ACC) Forms,
Voter Identification Affidavits (AV-34),
the pink original copy of the Challenge of Voter (CV-56) Forms,
the pink copy of the Machine Certificates (MC-52),
the pink copy of the Notation of Irregularities Form,
the pink poll list (PL-53-Pink),
Voter Registration Application (LA-VRA) Forms,
Voter Assistance Forms (VAF),
Precinct Register Correction (PRC) Forms,
one (1) Official Election Results Report from each voting machine, and
letters from a medical doctor, optometrist, physician assistant or nurse practitioner
certifying the disability certificates and copies of disability documents, if any provided
by voters during the day.
C. Seal the envelope and attach it to the precinct register, or place it in the registrar of voters
canvas bag, if one is available. Only completed forms go in the ROV (Registrar of Voters
Envelope).
Informational Pamphlet for Election Day Voting
64
Part 8: Closing the Polling Place
ROV (Registrar of Voters Envelope)
D. In the S-19 Secretary of State Envelope (Figure 56) include
one (1) poll list (PL-53-Gold),
yellow duplicate copy of the Machine Certificates (MC-52),
yellow copy of the Notation of Irregularities Form,
one (1) Official Election Zero Proof Report from each voting machine, and
one (1) Official Election Results Report from each voting machine.
E. Fill in the Parish and Ward/Precinct on the S-19 Secretary of State Envelope. Seal this
envelope and deliver to the clerk of court’s office on election night.
S-19 Secretary of State Envelope
Informational Pamphlet for Election Day Voting
Part 8: Closing the Polling Place
65
F. DO NOT OPEN an envelope after sealing. If a form was accidentally left out, write the
name of the envelope where it should have been placed in the upper right corner of the
form, and deliver it to the Clerk of Court’s Office in the Clerk’s Clear Plastic Zipper Bag.
G. SEAL THE PRECINCT REGISTER with the provided blue seal. Place the sealed precinct
register and the ROV (Registrar of Voters Envelope) in the registrar’s bag, if one is
available. If not available, just place it in the back of the Supply/Lead Voting Machine.
H. In the Green Canvas Bag (Figure 57) include
the General Forms Zipper Bag containing any unused forms;
Braille Booklet Envelope (BBE) with Braille Booklet, if a federal election; and
this Informational Pamphlet for Election Day Voting (IP-Elec. Day).
I. Zip up the bag and place it in the back of the Supply/Lead Voting Machine.
Green Canvas Bag
J. Place the following four (4) items in the back of the Supply/Lead Voting Machine:
the precinct register, including Supplemental List Envelope (L-SL), (in registrar of
voters bag if one is available)
the ROV (Registrar of Voters Envelope) (in registrar of voters bag if one is available)
the Green Canvas Bag
the Black Audio Bag containing audio unit equipment
K. Lock the rear door of each voting machine and place all voting machine keys in the
completed and signed C-03 Key Envelope (Figure 58).
Informational Pamphlet for Election Day Voting
66
Part 8: Closing the Polling Place
C-03 Key Envelope
L. Place the following items that go to the Clerk of Court’s Office in or with the Clerk’s Clear
Plastic Zipper Bag (Figure 59):
original white copy of the Machine Certificates (MC-52)
Affidavit of Payroll and Non-Disclosure for Election Day Commissioners (AFF-
PND)
white original copy of the Notation of Irregularities Form
white duplicate copy of the Challenge of Voter (CV-56) Form
one (1) Official Election Results Reports from each voting machine
the Blue Results/Audio Cartridges and the broken protective seals from each voting
machine
the completed, signed, and sealed C-03 Voting Machine Return Key Envelope
(after election)
Election Day Provisional Packet (ED-PP) containing all voted paper provisional
ballots, pencils, and unused paper provisional ballots and envelopes (if a FEDERAL
ELECTION)
Informational Pamphlet for Election Day Voting
Part 8: Closing the Polling Place
67
Clerk’s Clear Plastic Zipper Bag
DO NOT FORGET THE BLUE RESULTS/AUDIO CARTRIDGES!
M. IMMEDIATELY DELIVER the Clerk’s Clear Plastic Zipper Bag to the Clerk of Court’s
Office on election night.
Informational Pamphlet for Election Day Voting
68
Part 9: Federal Elections
Federal Elections
What are Federal Elections?
A. Federal elections are elections mandated by the U.S. Constitution or the state and include
the following:
Presidential Preference Primaries (State Mandated)
U.S. President (Constitution)
U.S. Senator (Constitution)
U.S. Representative (Constitution)
B. Federal elections have more requirements and supplies than non-federal elections.
Federal Election Supplies
A. In addition to regular election supplies, federal elections will have additional supplies
included that are as follows:
one (1) Braille Booklet Envelope (BBE) (Figure 60)
one (1) Election Day Provisional Packet (ED-PP) (Figure 61)
B. The Braille Booklet Envelope (BBE) will be found in the Green Canvas Bag in the
Supply/Lead Voting Machine.
C. The Election Day Provisional Packet (ED-PP) will be in the Precinct Specific Envelope
(PSE) (Figure 6), which will contain the paper provisional ballots for the precinct.
IMPORTANT: ALWAYS OPEN the Election Day Provisional Packet (ED-PP) for provisional
ballots and supplies for a federal election.
D. Follow the instructions shown on the face of each envelope, as needed.
E. If you have a visually impaired voter who needs to use the Braille Booklet for voting
information, open the Braille Booklet Envelope (BBE) to retrieve it.
Closing the Polling Place during Federal Elections
A. During federal elections the Election Day Provisional Packet (ED-PP) with all voted
paper provisional ballots, paper provisional ballot stubs, pencils, and all unused paper
provisional ballots and envelopes is placed with the Clerk’s Clear Plastic Zipper Bag for
delivery to the clerk of court on election night.
B. Commissioners must complete the front of the Election Day Provisional Packet (ED-PP),
indicating the total number of provisional voters on the Poll Lists (PL-53 (Pink) and PL-53
(Gold)) and the total number of voted paper provisional ballots. If the numbers do not
match, the commissioner(s) must write an explanation of what happened; if no paper
provisional ballots are used, all should be zero.
Informational Pamphlet for Election Day Voting
Part 9: Federal Elections
69
Braille Booklet Envelope (BBE)
Election Day Provisional Packet
Informational Pamphlet for Election Day Voting
70
Part 10: Provisional Voting (Federal Elections Only)
Provisional Voting (Federal Elections Only)
What is Provisional Voting?
A. Provisional voting provides a failsafe procedure for voting during federal elections when a
person who wants to vote is not listed as an eligible voter, and is not authorized to vote by
an election official.
The person must certify in writing on the Provisional Ballot Affidavit Envelope
(AFF-PB) (Figure 62) that they are a registered voter in the parish and are eligible to
vote in the election for federal office before voting.
Provisional voting is not a convenience option to allow anyone to vote from any
location in the state. It is designed to ensure that every legally eligible vote is counted.
The person must be a registered voter in the parish where they vote and be eligible
to vote in the election for federal office for the provisional ballot to be counted.
Therefore, it is recommended that the person vote in the precinct and parish where
they are registered to vote.
If the person is in the parish where they are registered to vote and they are voting at
the wrong precinct, they may vote a paper provisional ballot for federal offices only
after certifying in writing on the ballot that they are eligible to vote. A provisional
voter will not be permitted to vote on the voting machines for state, local, or
municipal offices; propositions; or state constitutional amendments. Therefore,
it is recommended that the person go to their precinct so that they may vote on all
candidates and questions.
Note: All forms and envelopes (except paper provisional ballots) used with provisional
voting are printed in PURPLE INK.
When is Provisional Voting Available?
A. Provisional voting applies only to elections for federal office. It does not apply to local or
state elections.
Who is a Provisional Voter?
A. Provisional voting applies to four (4) categories of voter:
a voter whose name does not appear in the precinct register or supplemental precinct
register and who is not authorized to vote by an election official (Section 7.09:
Omissions in Precinct Register and Section 10.06: Precinct Voting - Provisional
Voting Chart, Issue (1)(d))
a voter who is challenged and a majority of the commissioners determine that the
challenge is valid (Section 7.21: Challenge of Voter at Polls and Section 10.06:
Precinct Voting - Provisional Voting Chart, Issue (3)(b))
a voter who votes in a federal election during court ordered extended poll hours. (See
8.02: Extended Poll Hours Voting (Federal Elections))
any inactive voter who cannot affirm that they moved outside the parish less than
three (3) months before the election and is not eligible to vote in the election (Section
10.06: Precinct Voting - Provisional Voting Chart, Issue (4)(d)(ii))
Informational Pamphlet for Election Day Voting
Part 10: Provisional Voting (Federal Elections Only)
71
Procedure for Determining Provisional Ballot Voter
A. If a voter’s name does not appear in the precinct register or supplemental precinct register,
the commissioner must follow the procedures provided in Section 7.09: Omissions in
Precinct Register.
B. If the person is authorized to vote as provided in Section 7.09: Omissions in Precinct
Register, the commissioner will allow the person to complete a Precinct Register
Correction (PRC) Form and vote on the voting machine. The voter is NOT a provisional
voter.
C. If the person is not authorized to vote as provided in Section 7.09: Omissions in Precinct
Register, the commissioner shall allow the voter to vote a paper provisional ballot for the
federal offices only. Note: The person would be a provisional voter and CANNOT vote on
the voting machine.
Provisional Ballot Affidavit Envelope (AFF-PB)
Ballot Number Stub
section is removed
and given to the
voter.
Commissioner
writes the Ballot
Number in these two
locations.
Informational Pamphlet for Election Day Voting
72
Part 10: Provisional Voting (Federal Elections Only)
Election Day Provisional Voting Procedures
A. Precinct Register Instructions:
The commissioner prints the voter’s name in the precinct register on the page for
provisional voters behind the Provisional Voters Tab.
The voter signs next to their name and prints their address in the appropriate fields.
The commissioner initials the field next to the signature.
Two (2) commissioners write the name of the voter on page 29 of each Poll List
(PL-53 (Pink) and PL-53 (Gold)), starting with number 1681.
B. Provisional Ballot Instructions:
The commissioner selects the appropriate provisional ballot from the Election Day
Provisional Packet, removes the Ballot Number Stub (bottom portion of the ballot),
and retains the Ballot Number Stub to complete the instructions below.
C. Provisional Ballot Affidavit Envelope (AFF-PB) (Figure 62) Instructions:
On the affidavit envelope flap, the commissioner writes the Ballot Stub Number in
two places, then checks “Election Day Voter” under the “Select Type(s) of Provisional”
section and writes the ward (if applicable) and/or precinct number.
The voter completes all remaining information on the envelope flap and signs it.
The commissioner gives the voter the provisional ballot, the Provisional Ballot
Affidavit Envelope (AFF-PB), and a pencil, and directs the voter to a private area
where they can mark the ballot in secret.
The voter completes the ballot, seals the ballot inside the envelope, and returns it to
the commissioner (a pencil is provided so that the voter may change their vote if they
choose, but a voter may use a pen to mark the ballot).
The commissioner verifies that all information is completed on the sealed envelope
flap and that the voter has signed it, and then the commissioner dates and signs it.
The commissioner removes the red “TO THE PROVISIONAL VOTER” portion of the
envelope flap and gives it to the voter, so that the voter may track their ballot through
our website application at https://voterportal.sos.la.gov/ProvisionalVoters to see if it was
counted.
The commissioner places the sealed envelope and the ballot number stub inside the
Election Day Provisional Packet (ED-PP).
D. Replacement Provisional Ballot Procedures:
If the voter spoils their provisional ballot and requests a replacement, the
commissioner shall instruct the voter to write “SPOILED” on their provisional ballot(s)
and to seal the spoiled ballot(s) in the Provisional Ballot Affidavit Envelope (AFF-
PB) that was given to them.
The commissioner shall write, “SPOILED” across the flap of the Provisional Ballot
Affidavit Envelope (AFF-PB) and place it in the Election Day Provisional Packet
(ED-PP).
Informational Pamphlet for Election Day Voting
Part 10: Provisional Voting (Federal Elections Only)
73
The commissioner shall check “Replacement Ballot” under the “Select Type(s) of
Provisional” section of the affidavit flap and give the voter a replacement provisional
ballot and Provisional Ballot Affidavit Envelope (AFF PB) to mark.
E. Place the following items into the Election Day Provisional Packet (ED-PP):
all voted paper provisional ballots enclosed in the Provisional Ballot Affidavit
Envelopes (AFF-PB)
all provisional ballot stubs
any spoiled Provisional Ballot Affidavit Envelopes (AFF-PB)
pencils
all unused paper provisional ballots and envelopes
F. Place Election Day Provisional Packet (ED-PP) with the Clerk’s Clear Plastic Zipper
Bag at the end of voting for delivery to the clerk of court as referenced in Section 8.04:
Completing Required Post-Election Paperwork.
Precinct Voting - Provisional Voting Chart
Issue
Commissioner Actions
1. A person may be
authorized to vote
when their name
does NOT appear in
the precinct
register or
supplemental
register.
a. Commissioner MUST call the registrar of voters or the Secretary of State’s Office
@800.883.2805 to receive authorization.
Commissioner Action
Voter Result
b. If the registrar of voters or secretary of state
authorizes the person to vote, the commissioner
completes a Precinct Register Correction
(PRC) Form and the voter signs it, the voter
signs the precinct register under the Precinct
Register Correction Affidavit Tab, and then ----
Voter is allowed to vote for all eligible offices
on the voting machine - VOTER IS NOT A
PROVISIONAL VOTER.
c. If the registrar of voters or secretary of state
does NOT authorize the person to vote because
they are in the wrong precinct, inform the voter of
their correct precinct and that in order to vote on
all candidates and questions on the ballot they
must vote in their correct precinct. If they want to
vote -------------------------------------------------------
Voter may cast a paper provisional ballot for
federal office(s) only - VOTER IS A
PROVISIONAL VOTER.
Voter is NOT allowed to vote on the voting
machine.
d. If the registrar of voters or secretary of state
does NOT authorize the person to vote because
they are NOT eligible to vote, inform the voter
that they have not been authorized to vote. If they
want to vote ---------------------------------------------
Voter may cast a paper provisional ballot for
federal office(s) - VOTER IS A
PROVISIONAL VOTER.
Voter is NOT allowed to vote on the voting
machine.
Issue
Commissioner Action
Voter Result
2. A person’s name
was printed
incorrectly in the
precinct register.
a. The voter completes a Voter Registration
Application (LA-VRA) to be sent to the ROV for
correction and the voter signs and then---------
Voter is allowed to vote for all eligible offices
on the voting machine - VOTER IS NOT A
PROVISIONAL VOTER.
Informational Pamphlet for Election Day Voting
74
Part 10: Provisional Voting (Federal Elections Only)
Issue
Commissioner Actions
3. The voter’s name
is in the precinct
register, but the
voter is challenged.
a. The commissioners must vote to determine whether or not the challenge is
VALID.
Commissioner Action
Voter Result
b. If challenge is VALID------------------------------
Voter may cast a paper provisional ballot for
federal office(s) - VOTER IS A
PROVISIONAL VOTER.
c. If challenge is NOT VALID-----------------------
Voter is allowed to vote for all eligible offices
on the voting machine - VOTER IS NOT A
PROVISIONAL VOTER.
Issue
Commissioner Actions
4. The voter’s name
is in the precinct
register and
“ADDRESS
CONFIRMATION
REQ” is in the
signature block.
a. The commissioner follows the instructions on the Address Confirmation Card-
Election Day (ACC) Form for completion by both commissioner and voter.
Commissioner Action
Voter Result
b. If a voter checks box one (1), address is
correct -----------------------------------------------------
Voter provides photo identification, or signs a
Voter Identification Affidavit (AV-34) if no
photo ID, and voter is allowed to vote for all
eligible offices on the voting machine -
VOTER IS NOT A PROVISIONAL VOTER.
Voter may provide a mailing address.
c. If a voter checks box two (2), address is not
correct because voter moved WITHIN the parish--
---------------------------------------------------------------
Voter provides photo identification, or signs a
Voter Identification Affidavit (AV-34) if no
photo ID, and voter is allowed to vote for all
eligible offices on the voting machine -
VOTER IS NOT A PROVISIONAL VOTER.
Voter MUST provide a new address within the
parish and may provide a mailing address in
order to vote.
d. If a voter checks box three (3), address is not
correct because voter moved to another address
OUTSIDE the parish/state.
See Box i and ii.
i. If it has been less than 3 months since the
voter moved------------------------------------------
Voter MUST provide their new address
outside the parish in order to vote.
Voter provides photo identification, or signs a
Voter Identification Affidavit (AV 34) if no
photo ID, and voter is allowed to vote for all
eligible offices on the voting machine -
VOTER IS NOT A PROVISIONAL VOTER.
ii. If it has been more than 3 months since the
voter moved------------------------------------------
Voter is not eligible to vote on the voting
machines.
Voter shall not complete the Address
Confirmation Card-Election Day (ACC)
Form, and instead shall complete a voter
registration application in order to register to
vote for the next election.
Voter may cast a paper Provisional Ballot for
federal office(s) - VOTER IS A
PROVISIONAL VOTER.
Informational Pamphlet for Election Day Voting
Part 10: Provisional Voting (Federal Elections Only)
75
Issue
Commissioner Actions
5. Court Ordered
Extended Poll
Hours
a. If a commissioner is informed by the clerk of court or secretary of state that poll
hours for the election for federal office have been extended by court order, the
commissioner shall take the following actions:
Commissioner Action
Voter Result
i. Allow all voters during the extended poll hours
to vote a provisional ballot.-----------------------
Voter may cast a paper provisional ballot for
Federal Office(s) - VOTER IS A
PROVISIONAL VOTER.
ii. Write “Extended Poll Hours” next to each
provisional voter’s name in the poll lists (PL-53
(Pink) and PL-53 (Gold)) and check
“Extended Poll Hours” under the “Select
Type(s) of Provisional” section on each
Provisional Ballot Affidavit Envelope
(AFF-PB) for each voted ballot.
Informational Pamphlet for Election Day Voting
76
Part 11: Criminal Acts
Criminal Acts
State Law Prohibitions
A. voting or attempting to vote more than once in an election
B. voting at the polls on election day if you have voted early or submitted your absentee ballot
C. copying or reproducing a voter registration application that has been submitted by an
applicant, other than for the purposes of performing official duties relative to registration of
voters as provided by law
D. doing any of the following within 600 feet of the entrance of the polling place on election
day:
handing out or displaying campaign cards, pictures, or other campaign literature, or
placing or displaying political signs, pictures, or other forms of political advertising
which advocate for or against any candidate, proposition, or political party appearing
on the ballot. The only exception is for placing or displaying political signs or pictures
on private property that is not being used as a polling place
circulating a petition or seeking handwritten signatures to a petition
E. knowingly, willfully, or intentionally transmitting or otherwise providing false or misleading
information concerning an election from a source disguised as or impersonating the
secretary of state, a registrar of voters, a clerk of court, or other election official
F. appearing at a polling place on election day in an intoxicated condition or possessing any
beverage of alcoholic content
G. carrying or possessing a firearm at a polling place on election day, including if you have a
concealed carry permit (the only exception is for a peace officer in the performance of their
duties)
H. voting or attempting to vote while knowing that you are not qualified; or influencing or
attempting to influence another to vote while knowing such voter is not qualified or the vote
is fraudulent
I. voting or attempting to vote in someone else’s name or under an assumed or fictitious
name
J. supplying a false answer or statement to an election official or on any document required
by the Louisiana Election Code; or signing an election affidavit knowing it to contain false
or incorrect information
K. forging someone’s name or using a fictitious name on an affidavit or document required by
the Louisiana Election Code
L. signing another voter’s name in the precinct register
M. voting if you have moved more than three (3) months before an election to an address
outside of the parish or if registered to vote in another parish or state
Informational Pamphlet for Election Day Voting
Part 11: Criminal Acts
77
N. bribery of an election official, which is offering money or anything of value or use, directly
or indirectly, to any election official with regard to their official duties or engaging in any
form of intimidation to influence the actions or inactions of any election official with regard
to their official duties
O. attempting to influence an election official or watcher in the performance of their duties
P. violating voting machine prohibitions which include unlawfully, directly or indirectly,
possessing, tampering with, breaking, impairing, impeding or otherwise interfering with the
maintenance, adjustment, delivery, use or operation of any voting machine or with any
paraphernalia connected with or appertaining to the machine
Q. while assisting a voter: (a) allowing a ballot to be seen, except as provided by law, (b)
announcing the manner in which a person has cast their ballot, (c) placing a distinguishing
mark on a ballot with intent to make the ballot identifiable, or (d) making a false statement
concerning a voter’s ability to mark a ballot without assistance
R. while assisting a voter: coercing, compelling, or otherwise influencing the voter to cast their
vote in a certain way, or failing to mark the ballot or assist the voter in voting in the manner
dictated by the voter
S. accepting anything of economic value in exchange for transporting a voter to a polling place
and/or driving or being in charge of any motor vehicle being used to transport a voter to a
polling place (the only exceptions include a bus, taxi, or licensed transportation service)
T. giving or offering to give money or anything of value to influence a vote or to have a voter
sign or not sign a petition
U. intimidating, deceiving, or misinforming any voter or prospective voter in matters
concerning voting or nonvoting
V. remaining within any polling place or within a radius of 600 feet of the entrance of any
polling place, except when exercising the right to vote, after having been directed by a
commissioner or law enforcement officer to leave the premises or area of a polling place
W. disobeying any lawful instruction of the commissioners or a law enforcement officer
assisting at the polling place or, without lawful authority, obstructing, hindering or delaying
any voter on their way to or while returning home from any polling place where an election
is being held, or impeding a voter from entering or exiting a polling place
Federal Law Prohibitions
A. intimidating, threatening, or coercing, or attempting to intimidate, threaten, or coerce any
person for voting or attempting to vote; or intimidating, threatening, or coercing, or
attempting to intimidate, threaten, or coerce any person for urging or aiding any person to
vote or attempt to vote; or intimidating, threatening, or coercing any person for exercising
any powers or duties under federal law
B. knowingly and willfully depriving, defrauding, or attempting to deprive or defraud the
residents of Louisiana of a fair and impartially conducted election process by the
procurement, casting, or tabulation of ballots that are known by the person to be
materially false, fictitious, or fraudulent under the laws of the State of Louisiana in any
election for federal office
C. conspiring to injure, oppress, threaten, or intimidate any person in the free exercise or
enjoyment of the right to vote or because of their having so exercised the right to vote
Informational Pamphlet for Election Day Voting
78
Part 12: Law Enforcement
Law Enforcement
Law Enforcement Officers
A. “Law enforcement officer” shall mean any employee of the state, a municipality, a sheriff,
or other public agency whose permanent duties include the making of arrests, performing
searches and seizures, or the execution of criminal warrants, and who is responsible for
the enforcement of the penal, traffic, or highway laws of this state.
B. A law enforcement officer shall not enter a polling place except to vote or to enforce the
orders of the election officials or when there is reasonable belief there is an emergency
and commissioners are unable to summon law enforcement officers. The officer shall not
interfere with the conduct of the election, the voters, or the election officials.
C. Law enforcement officers shall not be stationed at polling places on election day.
D. A commissioner may order any person to leave after they have voted. If the commissioner
needs assistance, they may summon law enforcement officers to assist them in the
following:
preserving order
enforcing the election laws
protecting election officials from interference in the performance of their duties
E. Law enforcement officers are not eligible to serve as commissioners-in-charge,
commissioners, alternate commissioners, or watchers.
F. Under Louisiana law, only a law enforcement officer, in the performance of their duties,
may carry or possess a firearm at the polling place on election day. Therefore, persons
with a concealed carry permit are not allowed to have a firearm in a polling place.
Elections Compliance Unit
A. The Elections Compliance Unit, as part of the Louisiana Secretary of State’s Office, is
charged with the investigation and reporting of matters involving violations of the Louisiana
Election Code. The unit is composed of law enforcement officers with statewide jurisdiction.
The unit conducts investigations that involve voter fraud, vote buying, and voter intimidation
during early voting, absentee voting, and election day voting.
B. A member of the Louisiana Secretary of State’s Elections Compliance Unit may enter a
polling place on election day or during early voting after receiving a complaint to check the
overall operations of the polling place or to investigate any potential violations of the
Louisiana Election Code.
Informational Pamphlet for Election Day Voting
Part 13: Commissioners
79
Commissioners
Qualifications, Powers and Duties
A. Qualifications for commissioners-in-charge are to
be a qualified voter in the parish and able to perform the essential duties described in
this pamphlet;
not be a candidate in the election or a child, child’s spouse, brother, brother’s spouse,
sister, sister’s spouse, parent, spouse, or parents of the spouse of a candidate in the
precinct where serving;
not have been convicted of an election offense;
have served as commissioner in at least 2 elections in the last 4 years;
not be a law enforcement officer; and
attend training and successfully pass at least 15 questions of a 20 question test.
B. Qualifications for commissioners and alternate commissioners are to
be a qualified voter or a 17-year-old in 12
th
grade, who is able to perform the essential
duties described in this pamphlet;
not be a candidate in the election or a child, child’s spouse, brother, brother’s spouse,
sister, sister’s spouse, parent, spouse, or parents of the spouse of a candidate in the
precinct where serving;
be registered to vote in the precinct of the ward or precinct of the parish serving, if no
wards exist, unless replacements are necessary;
not have been convicted of an election offense;
not be a law enforcement officer; and
attend training and successfully pass at least 10 questions of a 15 question test.
C. Qualifications for absentee & alternate absentee commissioners are to:
be a registered voter in the parish where selected to serve;
be a qualified voter or a 17-year-old in 12
th
grade, who is able to perform the essential
duties described in this pamphlet;
not be a candidate in the election or a child, child’s spouse, brother, brother’s spouse,
sister, sister’s spouse, parent, spouse, or parents of the spouse of a candidate in the
precinct where serving;
not have been convicted of an election offense;
not be a law enforcement officer; and
attend training and pass at least 10 questions of a 15 question test.
Informational Pamphlet for Election Day Voting
80
Part 13: Commissioners
Powers & Duties, Commissioner-in-Charge
A. Arrive at the polling place no later than 6:30 a.m. for Saturday elections and 5:30 a.m. for
Tuesday elections.
B. Administer the commissioner’s oath of office to all commissioners.
C. Receive the sealed key envelope from the deputy custodian.
D. Maintain order at the polling place during the election and opening and closing of the
voting machines.
E. Enforce the laws governing elections at the polling place.
F. Preside over the election.
G. Refuse to electioneer, engage in political discussions, unnecessarily delay a voter, or
prepare a list of persons voting at the polling place other than the official poll lists.
H. Deliver keys, election results cartridges, and all other paperwork to clerk of court after
polls close.
Powers & Duties, Commissioners
A. Arrive at the polling place no later than 6:30 a.m. for Saturday elections and 5:30 a.m. for
Tuesday elections.
B. Take the commissioner’s oath of office.
C. Preside over the election.
D. Enforce the laws governing elections at the polling place.
E. Refuse to electioneer, engage in political discussions, unnecessarily delay a voter, or
prepare a list of persons voting at the polling place other than the official poll lists.
Payment
A. On election night, the Affidavit of Payroll and Non-Disclosure for Election Day
Commissioners (AFF-PND) (Figure 54) must be completed and must be placed in the
Clerk’s Clear Plastic Zipper Bag (Figure 59) for delivery to the clerk of court.
If the clerk of court does not receive this form on election night, there will be a delay
in payment to the commissioners who served in the precinct.
Make sure the information for each commissioner is legible and correct so that there
will be no discrepancies that would cause a delay in payment.
Within seven (7) days, the clerk of court shall transmit the names, addresses, social
security numbers, commissioner type, and ward/precinct to the secretary of state.
Within thirty (30) days after receiving the commissioner payment information from the
clerk of court, the secretary of state mails payment to commissioners.
Please allow at least thirty (30) days from the election date to receive your payment
before contacting your Clerk of Court’s Office for information.
Informational Pamphlet for Election Day Voting
Part 13: Commissioners
81
Disqualification, Commissioner-in-Charge
A. Removal: The parish board of election supervisors may remove any commissioner-in-
charge for cause at any time after their selection and before the closing of the polls on
election day. Any commissioner removed for cause under the provisions of this section
shall not serve as a commissioner in any election for twelve (12) months after their removal.
B. Disqualification: A commissioner-in-charge may be disqualified if they have performed their
duties in a negligent manner. Performance of duties in a negligent manner shall include
failure to perform any of the duties of commissioner-in-charge or performance of any of the
duties of commissioner-in-charge incorrectly.
Disqualification, Commissioner
A. Removal: The parish board of election supervisors may remove any commissioner for
cause at any time after their selection and before the closing of the polls on election day.
Any commissioner removed for cause under the provisions of this section shall not serve
as a commissioner in any election for twelve (12) months after their removal.
B. Disqualification: (1) A commissioner who fails to appear at the polling place at least thirty
(30) minutes before the opening of the polls on election day is disqualified from serving as
such in the next primary and general elections held in the ward/precinct where they are
registered to vote unless they establish to the satisfaction of the parish board of election
supervisors that their absence was for just cause; and (2) A commissioner may be
disqualified if they have performed their duties in a negligent manner. Performance of
duties in a negligent manner shall include failure to perform any of the duties of
commissioner or performance of any of the duties of commissioner incorrectly.
Informational Pamphlet for Election Day Voting
Commissioner Close Polls Checklist
Commissioner Close Polls Checklist
Secure the voting machines against further voting after the last person in line at 8 p.m. has voted.
Complete and certify the correctness of the two duplicate poll lists (PL-53 (Pink) and PL-53 (Gold))
and sign the back covers.
If there are any discrepancies between the total of all public counters on all voting machines and the
two poll lists, make a notation of the reason on the Notation of Irregularities Form.
Remove the voting machine keys from the B-02 Key Envelope.
Unlock and open the back door with the yellow-capped key.
Close the polls by inserting the silver key into the “POLLS OPEN/POLLS CLOSED” slot and turning
the key clockwise to the “CLOSED” position. Caution: Do not turn the key back to “OPEN”
position.
Once the key is turned to the “CLOSED” position, the printer will begin printing four (4) Official
Election Results Reports. Do not remove the Blue Results/Audio Cartridge from the back of the
voting machine until all printing has stopped!
While the four (4) Official Election Results Reports are printing, start closing up the front of the
voting machine.
Remove the curtain from the front of the voting machine, roll it up, and place it back into the
storage tube.
Replace the full page magnifier and the braille audio voting keypad guide in the clear plastic
pocket in the voting machine left panel or to the Green Canvas Bag (depends on your parish.)
Unlatch the privacy panels (front doors) from the top white panel, fold the top white panel down,
followed by the right panel, and then the left panel.
Secure the latch on the side panels then lock with the yellow-capped key.
Lower the large voter panel to the down position by pulling the maroon latch release handle,
which allows the panel to be lowered. Caution: Do not force panel down.
Make sure there are four (4) Official Election Results Reports printed. If you need to print more,
use the “PRINT MORE” button.
All commissioners must sign and date all four (4) Official Election Results Reports.
Turn the red “POWER ON-OFF” knob in the rear of the voting machine to the “OFF” position.
Remove the Blue Results/Audio Cartridge from the voting machine by breaking the protective red
seal on the clear protective cover over the Blue Results/Audio Cartridge and pulling straight up.
Place the broken protective red seal and the Blue Results/Audio Cartridge in the Clerk’s Clear
Plastic Zipper Bag.
Remove the operator panel from the side of the voting machine and hang it back into its storage
position in the rear of the voting machine.
Remove the audio unit and headphones and place in the storage bag in the rear of the lead/supply
voting machine.
Unplug the power cord and pull it back gently so that it will retract back into the voting machine.
Informational Pamphlet for Election Day Voting
Commissioner Close Polls Checklist
Distribute the four (4) Official Election Results Reports from each voting machine as follows:
one in the S-19 Secretary of State Envelope
one in the ROV (Registrar of Voters Envelope)
one in the Clerk’s Clear Plastic Zipper Bag for the clerk of court
one posted on the outside wall of the polling place location or inside on clear glass so that it
may be viewed from the outside of the polling place
Seal the precinct register with the blue seal, attach the ROV (Registrar of Voters Envelope) to
the precinct register, and place it in the registrar of voters bag if one is available. If not available, just
place it in the back of the Supply/Lead Voting Machine.
Finish filling out Certificate No. 2 of the Machine Certificates (MC-52)
using the Official Election
Results Reports.
Take down the Official Election Zero Proof Reports that were posted throughout the day and place
them in the S-19 Secretary of State Envelope.
Place all unused forms and extra supplies (except provisional voting materials) that can be reused in
the General Forms Zipper Bag and place it in the Green Canvas Bag.
Place the Green Canvas Bag in the back of the voting machine.
Take down and throw away all posted signs. Throw away the Precinct Specific Envelope (PSE)
and all trash. Make sure the polling place is clean and neat.
Bring in the A-Frame “VOTE HERE” Disability Sign(s) and place next to the voting machines.
Before sealing any envelopes, check the envelopes and make sure the contents are correct, and fill
out all information on each envelope.
After confirming that the correct forms are in each envelope, sign and seal the S-19 Secretary of
State Envelope.
BE SURE TO FILL IN THE PARISH AND WARD/PRECINCT ON EACH ENVELOPE. ONCE THE
TAMPER-PROOF ENVELOPE IS SEALED, DO NOT OPEN IT. (If a form was accidentally left out,
then in the upper right corner of the form, write the name of the envelope where it should have been
placed, and deliver it to the Clerk of Court’s Office.)
Only four (4) things go in the back of the Supply/Lead Voting Machine:
the precinct register, including Supplemental List Envelope (L-SL) (in registrar of voters
bag, if one is available)
the ROV (Registrar of Voters Envelope)
(in registrar of voters bag, if one is available)
the Green Canvas Bag
the Black Audio Bag containing audio unit equipment
Close and lock the back door using the yellow-capped key.
Complete the C-03 Key Envelope and have all commissioners sign the envelope and seal it.
Informational Pamphlet for Election Day Voting
Commissioner Close Polls Checklist
Place the following into or with Clerk’s Clear Plastic Zipper Bag:
original white copy of the Machine Certificates (MC-52)
Affidavit of Payroll and Non-Disclosure for Election Day Commissioners (AFF-PND)
original white copy of the Notation of Irregularities Form
white duplicate copy of the Challenge of Voter (CV-56) Form
one (1) Official Election Results Reports from each voting machine
the Blue Results/Audio Cartridges and the broken protective red seals from each voting
machine
the completed and signed C-03 Voting Machine Return Key Envelope (After Election)
Election Day Provisional Packet (ED-PP) containing all voted paper provisional ballots,
pencils, and unused paper provisional ballots and envelopes if a FEDERAL ELECTION
IMPORTANT: All provisional materials MUST be delivered to the Clerk of Court’s Office on
election night in the Clerk’s Clear Plastic Zipper Bag.
Deliver the Clerk’s Clear Plastic Zipper Bag to the clerk of court.
Deliver the S-19 Secretary of State Envelope to the clerk of court. BE SURE TO FILL IN THE
PARISH AND WARD/PRECINCT ON THE ENVELOPE!
This public document was published at a total cost of $. # copies of this public document were
published in this first printing at a cost of $. This document was published by the Office of State
Printing, 1201 North 3
rd
Street, Baton Rouge, LA 70802, to provide a guide for commissioners-in-
charge and commissioners on Election Day and to provide information to prospective commissioners
for their use in taking the test required by R.S. 18:421. This material was printed in accordance with
standards for printing by state agencies established pursuant to R.S. 43:31. Printing of this material
was purchased in accordance with the provisions of Title 43 of the Louisiana Revised Statutes.
OATH
I, ________________________ do solemnly swear (or affirm) that I will support the Constitution and
Laws of the United States and the Constitution and Laws of this state and that I will faithfully and
impartially discharge and perform all the duties incumbent upon me as commissioner (-in-charge)
according to the best of my ability and understanding, so help me God.
ACKNOWLEDGEMENT
I, _________________________ acknowledge that state law prohibits the disclosure of confidential
voter information listed in the precinct register, which includes a voter’s day and month of birth,
mother’s maiden name, and if the voter is entitled to assistance in voting.
IMPORTANT CONTACT INFORMATION
Louisiana Secretary of State’s Office - 225.922.0900 or toll-free at 1.800.883.2805
Election Fraud and Compliance Unit - 1.800.722.5305
Louisiana Secretary of State’s website - http://www.sos.la.gov
VOTER INFORMATION SEARCH
Louisiana Secretary of State’s GeauxVote mobile site -
https://voterportal.sos.la.gov/MobileLanding.aspx