PACKAGING OF HAZARDOUS MATERIAL

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

Joint Service

REGULATION

Defense Logistics Agency

Department of the Army

Department of the Navy

Department of the Air Force

United States Marine Corps

Defense Logistics Agency Regulation (DLAR) 4145.41

Department of Army Regulation (AR) 700-143

Naval Supply Corps System Command Instruction

(NAVSUPINST) 4030.55D

Air Force Manual (AFMAN) 24-210_IP

Marine Corps Order (MCO) 4030.40C

Effective April 21, 2015

J34 (TQ)

Packaging of Hazardous Material

References: See Enclosure 1

1. PURPOSE. In accordance with the authority of Department of Defense Manual 4140.01

(Reference (a)), this regulation reissues Reference (b) and establishes uniform policy for

packaging Hazardous Materials (HAZMAT) for safe, efficient, and legal storage, handling, and

transportation, to include Department of Transportation Special Permit (DOT-SP), Competent

Authority Approval (CAA), Certificate of Equivalency (COE) and Packaging Waivers for

Military Air in accordance with AR 700-15/NAVSUPINST 4030.28E/AFJMAN 24-206/MCO

4030.33E/DLAR 4145.7 (Reference (c)) and Defense Transportation Regulation (DTR) 4500.9-

R-Part II, Cargo Movement (Reference (d)).

2. APPLICABILITY. This regulation is applicable to the Military Services and the Defense

Logistics Agency (DLA), referred to as DOD components in this regulation. The term “Military

Services,” as used in this Regulation, refers to the Army, the Navy, the Air Force, and the Marine

Corps.

3. DEFINITIONS. See Glossary.

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

4. POLICY. In accordance with Title 49 Code of Federal Regulation (CFR), Section 173.7

(Reference (e) and under this regulation, DOD has the authority to certify for transport

packagings equal to or greater in strength and efficiency than packagings meeting Title 49 CFR

requirements. DOD also has the authority to reship any shipper-certified shipment to any

consignee provided the original packaging has not been damaged or altered in any manner.

a. Hazardous Material (HAZMAT) packaging, which has been tested and passed the United

Nations (UN) Performance-Oriented Packaging standards (reference (f)), will be applied to

HAZMAT for domestic shipments consistent with Title 49 CFR, Parts 100-180.

b. DOD-managed HAZMAT must be provided packaging protection at the lowest overall

cost without compromising established DOD safety standards. Packaging must provide adequate

continuous protection to the packaged HAZMAT and must prevent any release of the HAZMAT.

c. When HAZMAT is shipped, the packaging and marking must conform to the applicable

modal regulations. Modal regulations include the International Civil Aviation Organization

(ICAO) Technical Instructions, the International Air Transport Association (IATA) Regulations

(Reference (g)), the International Maritime Dangerous Goods (IMDG) Code/International

Maritime Organization (IMO) (Reference (h)), Title 49, Code of Federal Register (49 CFR)

(Reference (e)) and AFMAN 24-204_IP/TM 38-250/NAVSUP PUB 505/MCO P4030.19/DLAI

4145.3, Preparing Hazardous Materials for Military Air Shipments (Reference (i)).

5. RESPONSIBILITIES.

a. The Office of the Assistant Secretary of Defense, Logistics & Material Readiness,

OASD(L&MR), will act as the Program Manager for DOD HAZMAT Packaging program.

b. The Commanders or Directors of DOD Components will:

(1) Comply with the policies, objectives, and guidelines in this regulation.

(2) Designate individual Service focal points to coordinate the following:

(a) Coordinate purchase requests for UN testing that are performed by a DOT-

approved third party test facility.

(b) Coordinate HAZMAT packaging testing to avoid redundant testing and to

maintain DOD component serialization of Tests:

the Defense Distribution Center as outlined in paragraph 3.b.

(d) Develop internal operating procedures to handle organizational needs

concerning proper HAZMAT packaging.

(3) Participate in the DOD Hazardous Materials Packaging Working Group (HMPWG)

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

as defined in Enclosure 3.

c. The Defense Logistics Agency (DLA), (J-344) will:

(1) Publish and keep this regulation current.

(2) Manage and maintain Reference (f), including pertinent information related to

HAZMAT packaging testing. Activities will ensure that copies of all test reports, whether

developed in-house or on behalf of the DOD by a DOT-approved third party test facility, are

forwarded to the Defense Distribution Center located at: DLA DISTRIBUTION, ATTN: J3/4-

TPR (POP Team), 2001 Mission Drive, Building 81, New Cumberland, PA 17070

(3) Provide, through DLA Distribution-J4, DLA HAZMAT packaging training on the use

of the Reference (f) to Military Services and DLA activities. Military Services’ training may

involve a cost to the requesting activity for materials and travel for the DLA instructors.

d. Surface Deployment and Distribution Command (SDDC) Safety Office, (AMSSD-SA).

SDDC Safety Office will maintain the SafetyNet web site available through the SDDC ETA

Portal (Reference (j)).

6. PROCEDURES. See Enclosure 2.

7. INFORMATION REQUIREMENTS.

a. Data Item Description DI-PACK-81059 (Hazardous Materials Performance-Oriented

Packaging (POP) Test Report Format) may be required when non-government agency

provides POP test data under contract.

b. Data to support submission of DOT-SPs, CAAs, and COEs are defined in Enclosures 2

and 6 through 8.

8. INTERNAL CONTROLS. DLA J34 will review DLA Distribution packaging systems and

procedures for compliance during hazardous material packaging field assistance visits, either

with a technical assistance and operational review program, or separately, on an as-needed basis

to evaluate the adequacy of field packaging operations, and conformance to this issuance.

9. RELEASABILTIY. UNLIMITED. This instruction is approved for public release and is

available on the DLA Issuances Internet Website.

10. EFFECTIVE DATE. This Issuance:

a. Is effective on April 21, 2015.

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

b. Must be reissued, cancelled, or certified current within 5 years of its publication in

accordance with DLAI 5025.01, DLA Issuance Program. If not, it will expire effective April 21,

2025 and be removed from the DLA Issuances Website.

PHYLLISA S. GOLDENBERG

Director, DLA Strategic Plans and Policy

Enclosures(s)

Enclosure 1 - References

Enclosure 2 - Procedures

Enclosure 3 - DOD Hazardous Material Packaging Working Group Charter

Enclosure 4 - Performance-Oriented Packaging Identification

Enclosure 5 - Respective Military Service When Submitting Requests for DOT Special

Permits (SP) Certificate of Equivalency (COE) and Competent Authority

Approval (CAA)

Enclosure 6 - Procedures for Submitting Requests for Department of Transportation Special

Permit (DOT-SP)

Enclosure 7 - Procedures for Submitting Requests for Competent Authority Approval (CAA)

Enclosure 8 - Procedures for Submitting Requests for Certificate of Equivalency (COE)

Glossary

GOLDENBERG.PHY

LLISA.S.122911587

Digitally signed by

GOLDENBERG.PHYLLISA.S.1229115878

DN: c=US, o=U.S. Government, ou=DoD,

ou=PKI, ou=DLA,

cn=GOLDENBERG.PHYLLISA.S.1229115878

Date: 2015.04.21 12:10:43 -04'00'

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

TABLE OF CONTENTS

ENCLOSURE 1: REFERENCES...................................................................................................6

ENCLOSURE 2: PROCEDURES.................................................................................................7

ENCLOSURE 3: DOD Hazardous Material Packaging Working Group Charter.......................15

ENCLOSURE 4: Performance-Oriented Packaging Identification .............................................17

ENCLOSURE 5: Respective Military Service/Agency When Submitting Requests for DOT

Special Permits (SP) Certificate of Equivalency (COE) and Competent

Authority Approval

(CAA)………………………………………………………………………..19

ENCLOSURE 6: Procedures for Submitting Requests for Department of Transportation

Special Permit (DOT-SP) ...............................................................................22

ENCLOSURE 7: Procedures for Submitting Requests for Competent Authority Approval

(CAA)……………………………………………………………………......24

ENCLOSURE 8: Procedures for Submitting Requests for Certificate of Equivalency (COE)…27

GLOSSARY .................................................................................................................................31

FIGURES

1. Special Permit Sample

2. Competent Authority Approval (CAA) Sample

3. Certificate of Equivalence (COE) Sample

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

ENCLOSURE 1

REFERENCES

(a) Department of Defense Manual 4140.01, (Volume 9), “DoD Supply Chain Materiel

Management Procedures: Material Programs”, February 10, 2014

(b) DLAD 4145.41/AR 700-143/AFI 24-210_IP/NAVSUPINST 4030.55C/MCO 4030.40B,

October 22, 2007, superseded.

4145.7, “Packaging of Materiel”, January 12, 2004

(d) Defense Transportation Regulation (DTR) 4500.9-R-Part II, Cargo Movement

(e) Title 49, Code of Federal Register, Parts 100-180, “Transportation”

(f) DOD Performance-Oriented Packaging (POP) Program

(g) International Civil Aviation Organization (ICAO) Technical Instructions/International

Air Transport Association (IATA) Regulation

(h) International Maritime Dangerous Goods (IMDG) Code

(i) AFMAN 24-204_IP/TM 38-250/NAVSUP PUB 505/MCO 4030.19K/DLAI 4145.3,

“Preparing Hazardous Materials for Military Air Shipments”, December 12, 2012

(j) Surface Deployment and Distribution Command (SDDC) SafetyNet Program

(k) MIL-STD-129R, “Standard Practice, Military Marking for Shipment and Storage”,

February 18, 2014

(l) ASTM D4919-03 (2008) – Standard Specification for Testing of Hazardous Material

Packagings

(m) Department of Transportation (DOT), Pipeline and Hazardous Materials Safety

Administration Website

(n) DOD 4000.25-M, Defense Logistics Management System (DLMS), Volume II (Supply

Discrepancy Reporting), July 18, 2014

(o) TB 700-2, NAVSEAINST 8020.8B, TO 11A-1-47, DLAR 8220.1, DOD Ammunition

and Explosive Hazard Classification Procedures

Copies of Title 49 CFR may be obtained: http://www.ecfr.gov/cgi-bin/ECFR?page=browse

Copies of DOD POP Program may be obtained: https://dod.distribution.dla.mil/pop/

Copies of IATA publication may be obtained: http://www.iata.org/Pages/default.aspx

Copies of IMDG publication may be obtained: http://www.imo.org/Publications/IMDGCode/Pages/Default.aspx

Copies of SDDC Safety Net Program may be obtained: https://eta.sddc.army.mil/ETASSOPortal/SSO/PortalLogin.aspx

Copies of ASTM D4919-03 may be obtained: http://www.astm.org

Copies of CAA and SP may be obtained from DOT/PHMSA: http://www.phmsa.dot.gov/hazmat/regs/sp-a

ENCLOSURE 1

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

ENCLOSURE 2

PROCEDURES

1. Contract Requirements. DOD components will specify packaging and labeling requirements

in solicitations and contracts based upon UN POP unless the HAZMAT is excepted from the

requirements under paragraphs 9 and 10 of this enclosure or as directed by the DOD component

Headquarters. It’s vital that all worldwide and modal regulations are identified during

procurement of HAZMAT. Explosive items procured must be properly classified under the UN

system in order to ensure safe storage and shipment to CONUS and OCONUS points of use.

These shipments must meet DOD/DOT transportation hazard classification and packaging

requirements as specified in referenced documents.

2. Multi-application HAZMAT Packaging. Containers designed for multiple inner components

will be tested and certified to their maximum capacity as stated in the applicable regulation. This

testing will be sufficient for the containers when loaded to less than their maximum capacity.

Any void space must be completely filled with approved cushioning material to prevent their

breakage or leakage and control their shifting within the outer packaging under conditions

normally incident to transportation.

3. Marking. Marking of HAZMAT packaging will be in accordance with the latest revision of

MIL-STD-129 “Military Marking for Shipment and Storage” (see Reference (k)), and the

applicable modal regulation(s).

a. Packaging that successfully passes DOD HAZMAT packaging testing will be marked

with the logo “USA/DOD”. Activity-specific logos in Enclosure 4 may be used by DOD test

activities if directed by the owner of the code. “USA/DOD" and activity specific logos may be

added to large packaging performance markings.

b. DOD components are authorized to mark the applicable DOD UN POP logo on Federal,

Military or well established industrial (e.g., ASTM International) specification containers that

pass UN POP testing (see Enclosure 4). DOD may test vendor-manufactured packages and

apply the DOD UN POP logo. Contractors, who perform the packaging and certification process

for the DOD, may be authorized to use the DOD UN POP logo when stated in their contract.

c. DOD logos and test reports may be provided to vendors, at the discretion of the procuring

activity, only if the containers are Government Furnished Equipment, or if the containers are

strictly controlled by configuration control drawings, first article tests are performed, and

inspection procedures are followed by Government quality assurance personnel that validate

compliance.

d. In instances where the manufacturing date of a packaging cannot be determined on a

packaging design which has successfully passed performance testing, the year the packaging was

filled may be used in lieu of the manufacturing date.

4. English Language Marking Requirement. All manufacturers exporting to the United States

ENCLOSURE 2

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

and utilizing packages certified to UN specifications by a nation other than the United States

may be accepted into the Defense Transportation System when the packaged markings are in

English.

5. Testing Requirements for HAZMAT Packaging. Testing of HAZMAT packaging will be in

accordance with Title 49 CFR, instructions authorized by the Competent Authority, and any

differences designated by ICAO, IMDG, and IATA. Use of ASTM D4919, Standard

Specification for Testing of Hazardous Materials Packaging (see Reference (l)) is recommended

to ensure that tests can be repeated. HAZMAT packaging testing will be conducted according to

the mode of transport, physical state of material, packing groups, weight, and container

configuration rather than National Stock Numbers (NSN). Any other HAZMAT that is within

the test parameters may be shipped in that certified container.

a. DOD components must ensure that HAZMAT are in containers that have successfully

passed the required test standards, unless that packaging is exempt from the requirements under

paragraph 9 and 10 of this enclosure. This may be accomplished by procuring the HAZMAT in

certified containers, by performing in-house testing through the use of a DOD test facility, or by

the use of a DOT-approved third-party contractor certified by DOT to perform UN Certified 3

party testing of non-bulk POP. DOD components may require vendors to submit test reports and

configuration control drawings when procuring HAZMAT in packaging conforming to UN

specifications. Vendors may be asked to submit test reports by Data Item Description DI-PACK-

81059 (Hazardous Materials POP Test Report Format) or other applicable contractual packaging

requirements. The decision to procure test data from a vendor is at the discretion of the Program

Manager/Requirement Owner. An example of when procurement of vendor test data may be

appropriate is when the packaging data for the item is also being procured.

b. HAZMAT packaging testing must include all Title 49 CFR requirements or the applicable

Competent Authority decisions for the affected item’s hazard class. The following guidance

applies to DOD component HAZMAT packaging testing:

(1) Prior to initiating a request for HAZMAT packaging testing, DOD components will

research the DOD POP program to determine if a tested package/configuration already exists.

(2) DOD components must identify like items; e.g., acids, bases, etc., of HAZMAT and

use a single test report to package and certify a related family to the maximum extent possible in

accordance with the instructions published and authorized by the Competent Authority.

(3) In order to qualify for air shipment, inner receptacles of a combination packaging

containing liquids must be capable of withstanding without leakage an internal pressure

differential standard and all other requirements of all air modal regulations, as applicable. Inner

receptacles that do not meet this requirement must be packed in supplementary packaging that

meets the pressure differential requirement, as well as all other requirements of the applicable

modal regulation. Mark the outer pack or overpack “Air Eligible” in accordance with references

(i) and (k).

(4) UN POP tests will be conducted on affected HAZMAT packaging, regardless of tests

that may be required by the Federal or Military container specification. If the specification

8 ENCLOSURE 2

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

requires the same tests as those required for UN testing specifications, the tests need not be

duplicated if documented test results are available. UN POP standards tests will be conducted to

the requirements of the most stringent mode of transportation anticipated.

(5) Limited quantities, to be offered for air shipment, while not requiring UN

Specification packaging must successfully pass tests required by ICAO, Technical Instructions,

Part 3, Chapter 4 and Attachment 19 of reference (i).

(6) In lieu of using multiple samples of the same configuration in testing, the same

packaging(s) (container(s)) may be used to perform all required stack, drop, vibration, pressure,

and any other required tests, provided that no damage or other changes have occurred to the

packaging that would make it more likely to pass a test. If the same test package (packaging and

contents, prepared as for shipment) passes one, but fails the next test, it is permissible to replace

it with a test package of identical configuration, repeat the failed test, and continue testing.

(a) If a test package passes the first drop, but fails after any one of the following

drops, it is permissible to replace it with an identical test package, repeat the failed drop, and

continue testing. If, however, a package fails after only one drop, this constitutes a test failure.

(b) One sample packaging may be used to perform stack testing, provided that the test

duration is a minimum of 72 hours. Packagings used in stack testing must not be previously

tested packagings. All stack tests must be performed using empty packaging(s). Packagings that

were used in stack testing (when empty) may be used as test samples in drop and vibration

testing provided that no damage or other changes have occurred to the packaging that would

make it more likely to pass a test.

test duration is a minimum of 3 hours. If a sample package, not previously used in testing, fails

the vibration test, this constitutes a test failure.

(d) Packagings that have passed First Article testing may also be used to satisfy the

multiple container test sample requirements by using a single packaging throughout all tests,

under the above conditions.

6. DOD Testing/Retesting. The following applies to HAZMAT packaging

testing/retesting:

a. The United States DOT is the US Competent Authority and considers all of DOD as one

entity; (i.e., container manufacturer). Therefore, once a HAZMAT packaging configuration has

been tested by one DOD activity, other DOD shippers do not need to test the same package

configuration.

b. For reparable hazardous items, the cognizant packaging design activity is responsible for

the development of Special Packaging Instructions or configuration control drawings and the

required hazardous materials packaging testing of the reusable packaging.

c. Periodic retesting will be accomplished on packaging configurations in production by

9 ENCLOSURE 2

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

DOD activities as required by Title 49 CFR, Section 178.601(e) or the Competent Authority.

The Military Service/Agency having item management responsibility for the hazardous item is

responsible for ensuring the periodic retesting is performed as required.

d. Specification Cylinder and UN Pressure Receptacle requalification and maintenance must

be accomplished IAW Title 49 CFR, Part 107, Subpart I, and Part 180, Subpart C.

7. Providing Test Reports to Vendors. DOD HAZMAT packaging test reports will not be

provided to vendors except as otherwise provided in paragraph 3.c.

8. Reuse/Refilling of Containers.

a. The reuse of tested packages is authorized contingent upon the requirements of Title 49

CFR, Section 173.28. Reuse is authorized for domestic, international air, and military air. For

international surface shipments, reusable fiberboard containers may not be used unless they are

shipped inside intermodal transport containers.

b. Packaging may be reused if free from incompatible residue, rupture, or other damage

(e.g., tears, cuts, etc.) that would reduce structural integrity, other requirements of Title 49 CFR,

Section 173.28 are complied with and the closure must be consistent with the original closing

instructions.

c. Single containers and/or single packaging of HAZMAT where a portion of the contents

have been consumed must be repackaged as prescribed by original closing instructions. Comply

with Title 49 CFR, Section 173.28 prior to re-filling single containers (except UN Specification

jerricans shipped by military vehicles or aircraft may continue to be reused/filled provided they

are otherwise serviceable)

9. Exceptions to HAZMAT Packaging Testing. The following HAZMAT does not require UN

POP standards provided the provisions of the applicable modal regulations are met:

a. Carbon Dioxide, Solid (Dry Ice).

b. Magnetized material with a field strength of less than 0.00525 gauss at 4.527 meters (15

feet).

c. Life Support Equipment.

d. Class 2 Compressed Gas Cylinders.

e. Class 7 Radioactive Material.

f. A packaging with a capacity over 450L (119 gallons) as a receptacle for liquids or items

weighing over 400 kg (882 pounds) and a capacity greater than 450L as a receptacle for solids

(except intermediate bulk containers or large packaging as defined in 49 CFR Section 171.8.

g. Limited quantities.

10 ENCLOSURE 2

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

h. Excepted quantities.

i. Consumer commodities.

j. Items, by modal regulations, requiring only a strong outside packaging.

k. Large and robust explosive articles whose shipping configurations do not lend themselves

to be practically subjected to the performance testing due to excessive size, weight, or unique

design characteristics must be qualified for shipment by the responsible Service's packaging

authority. Qualification must include testing that demonstrates the adequacy of the shipping

configuration to withstand forces normally incident to the intended mode(s) of transportation and

must satisfy the applicable requirements of 49 CFR Section 173.24 and 49 CFR Section 173.60.

A COE will be issued by the responsible Service to endorse shipment under as a large and robust

explosive article. All explosive items shipped as a large and robust article must be classified and

approved in accordance with the provisions of 49 CFR Section 173.56 and TB 700-

2/NAVSEAINST 8020.8/TO 11A-1-47/DLAR 8220.1 (See Reference (o)).

10. Class 1 (explosives) Exceptions. Class 1 (explosives) materials owned by the DOD,

packaged prior to January 1, 1990, as described in 49 CFR Section 173.7(e), are excepted from

the UN POP standards of 49 CFR Section 173.62 and the associated packaging and marking

requirements of Part 178. The packaging must have maintained their integrity. Shipping papers

must identify the material as government owned goods packaged prior to 1990 as required by the

Defense Transportation Regulation (DTR), 4500.9R, Part II. Marking and labeling requirements

of the most current 49 CFR Part 172 must be complied with except that marking boards may be

used for palletized loads in lieu of remarking and re-labeling each individual item/package.

When an individual item/package is removed from the palletized load and offered for transport,

it must be marked and labeled as required by 49 CFR Part 172.

11. Provisional Packaging Instructions (PPI). A PPI is the detailed packing instructions in

accordance with 49 CFR specifically designed to package a small quantity of particular

explosive/ammunition item that has not had a final hazard classification assigned during the

research and development phase for domestic shipments. Only the designated DOD packaging

research and development activities listed in Enclosure 4 are authorized to prepare and approve

PPIs. A PPI may be required when applying for an interim hazard classification for an

explosive/ammunition item in the research and development phase.

12. DOT Special Permits (DOT-SP). A DOT-SP, grants administrative authority to deviate

from specific requirements, e.g. alternative packaging, testing procedures, etc. of 49 CFR. The

government or commercial shipping activities must submit DOT SP requests to the DOD

Service/Agency focal point listed in Enclosure 5 who in-turn, will submit the request via Safety

Net to the SDDC Safety Office, (AMSSD-SA). The application requirements for submitting a

SP are specified in Title 49 CFR; Section 107.105 and requirements outlined in Enclosure 6.

Shipping papers must be annotated with the SP number. If required by the SP, the number must

also be marked on shipping container. A copy of the SP must accompany the shipment. DOT

SPs may be used for international shipments if the item is listed in paragraph 10. A new DOT-

SP application requires a minimum of 120 days for routine DOT processing and 30 days for an

11 ENCLOSURE 2

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

emergency DOT-SP. A DOT-SP expires 2-years from the date of issue, unless renewed (See

Enclosure 6). The holder of the SP must file for a renewal no less than 60 days prior to

expiration of the existing SP in accordance with 49 CFR; Section 107.109. Approved DOT-SPs

are available on the DOT web site (see Reference (m)) or SDDC SafetyNet (Reference (j)). In

accordance with DTR 4500.9-R, Part II, Chap 204, a quarterly usage report of SPs must be

submitted to the Service/Agency Component focal point.

13. Competent Authority Approvals (CAA). A CAA is a written approval for specific

hazardous material which by modal directive requires approval of the hazard classification or the

packaging by a National Competent Authority prior to shipment. The shipping activity that

requires a packaging CAA must forward the CAA request to their DOD Military Service/Agency

focal point listed in Enclosure 5 containing the information outlined in Enclosure 7. A CAA

issued for international shipments may also be used for domestic shipments. SDDC must

maintain copies of all CAAs in an electronic file in the SafetyNet System (See Reference (j)). A

CAA issued for approval of a hazard classification may also be used as a packaging approval if

the packaging description/method is included in the document. Shipping papers must be

annotated with the CAA number. If required by the CAA, the number must also be marked on

the shipping container. A CAA requires a minimum of 120 days for routine processing and 30

days for an emergency CAA (See Enclosure 7). A copy of the CAA must accompany all

shipments. In accordance with DTR 4500.9-R, Part II, Chap 204, a quarterly usage report of

CAAs must be submitted to the Service/Agency Component focal point.

14. Certificate of Equivalency (COE). A COE is an approval issued by DOD for packaging

designs that differ from the prescribed regulations in 49 CFR. A COE certifies that the proposed

packaging design equals or exceeds the comparable requirements of 49 CFR for the commodity

being shipped. Requests for COE’s must be submitted to the DOD Service/Agency focal point

listed in Enclosure 5 who will review and approve the COE. Authorized COE writers are

appointed in writing by the appropriate service authority and are listed in the DTR 4500.9-R,

Part II, Chapter 204. The following information applies to COEs:

a. COEs are used on a limited basis for domestic shipments of HAZMAT. A COE is

authorized for use on international shipments if moved on a military controlled airlift (i.e.) DOD

chartered commercial aircraft under a DOD contract, and the movement is between DOD co-

located activities to include operations in theater locations.

b. A request for a COE must include the requirements defined in Enclosure 8. Examples of

supporting data required for a COE are included in Enclosure 8. A Certification Control Number

(CCN) will be issued to identify the service issuing the COE using the following prefixes:

DLA - DL

Army - AY

Air Force - AF

Navy - NA

Marine Corps - MC

12 ENCLOSURE 2

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

Combine these prefixes with the current calendar year to construct the CCN; for example, DL-

12-XXX. The CCN must be annotated on shipping papers according to the DTR, Part II and the

exterior of the containers. A copy of the COE must also accompany the shipment.

15. Packaging Waiver for Military Air. DOD Services/Agency focal points listed in Enclosure 5

may issue packaging waivers for DOD military controlled airlift in accordance with AFMAN 24-

204_IP/TM 38-250/NAVSUP PUB 505/MCO 4030.19K W/ERRATUM/DLAI 4145.3,

Preparing HAZMAT for Military Air Shipments.

16. Opening Non-Bulk Packages for Inspection. DOD components may open, inspect and

subsequently reship packages only when the configuration of HAZMAT remains unchanged and

the package is closed using manufacturer or shipper provided instructions. See AFMAN 24-

204_IP for additional restrictions for military airlift.

17. Repackaging. Items removed from original UN POP for distribution in different quantities

or packaging configurations must be packaged using the DOD POP program in conjunction with

a Special Packaging Instruction, the applicable NSN packaging drawing or approved packaging

drawing issued by the responsible service. DOD shippers may apply UN Specification markings

specified in the instruction being used to prepare or package the HAZMAT. When commercial

packaging (authorized for the material being packaged) is used, the manufacturer provided

packing or closing instructions must be used. Services and DOD agencies may not repackage an

item IAW a CAA or DOT-SP unless the DOD is a party to the CAA or DOT-SP. Ammunition

items must be packaged IAW the applicable NSN item drawing in order to maintain compliance

with the assigned DOD Final Hazard Classification.

18. Noncompliant HAZMAT Packaging.

a. New Procurement. When DOD components determine that a vendor’s certified

HAZMAT packaging does not comply with contractual HAZMAT packaging requirements,

suspend the receipt in materiel condition code “L.” Follow the procedures in DOD 4000.25-M,

Defense Logistics Management System (DLMS), Volume II (Reporting of Supply

Discrepancies) (see Reference (n)), and promptly notify the applicable procuring activity. The

procuring activity will coordinate a review of the discrepancy report and provide written

disposition instructions to the activity holding the discrepant material.

b. Station Returns and Receipts from Other DOD Activities. When DOD components

determine that another DOD Activity’s certified HAZMAT packaging does not comply with

Title 49 CFR and/or modal requirements, suspend the receipt in materiel condition code (CC) “J”

or “K”. Follow the procedures in Reference (n) and promptly notify the applicable managing

activity. The managing activity will coordinate a review of the discrepancy report and provide

written disposition instructions to the activity holding the discrepant material.

19. Foreign Military Sales (FMS). Approved COE/CAA documents must not be utilized by

foreign nation(s) to return items to CONUS for weapon system modifications or repairs. The

foreign nation assumes ownership and responsibility for acquiring proper HAZMAT transport

documents after accepting final delivery of weapon system(s). Note: A COE is not valid for

movement of HAZMAT over international roads or via overseas commercial air.

13 ENCLOSURE 2

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

20. SafetyNet System (SNS). SNS is the official repository for document management

containing DOT HAZMAT transportation authorities. SNS may be accessed through the SDDC

ETA Portal (see reference (j)).

14 ENCLOSURE 2

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

ENCLOSURE 3

DOD Hazardous Material Packaging Working Group Charter

1. Objective. The DOD Hazardous Material Packaging Working Group (HMPWG) is a

subcommittee of the Defense Packaging Policy Group (DPPG) as authorized by the DPPG

Charter. The HMPWG is a decision-making team responsible for developing, recommending,

and implementing changes to ensure the most efficient procedures, policy, and standardization of

hazardous material packaging throughout the Military Services and Defense Agencies.

2. Functions. The HMPWG will develop and coordinate hazardous material packaging policy.

The HMPWG members will provide and exchange information to modify/establish policies and

procedures for the most effective use of DOD resources. Recommendations will be forwarded to

the DPPG or applicable Service/DLA headquarters as required. Areas of primary interest

include:

a. Hazardous Material Packaging. Modify or establish hazardous material packaging

policies and procedures to meet military operational requirements while ensuring compliance

with applicable modal regulatory directives. Ensure proper packaging and preparation methods

for the safe and efficient storage, handling, and transport of HAZMAT.

b. Testing. Establish testing procedures to ensure UN POP standards are met for

Service/DLA managed items. Coordinate testing to prevent redundancy and provide the most

efficient use of testing resources. Support and advise the DOD POP program as it pertains to

each Service’s requirements.

c. Compliance. Review and recommend changes to regulatory requirements. Develop and

coordinate recommendations to ensure compliance with DOD and commercial modal

regulations.

d. Training. Evaluate hazardous material packaging training issues.

e. Information. Develop effective means to distribute hazardous material packaging

requirements to operating personnel.

f. Quality. Strive for continuous improvement through implementation of new packaging

materials, processes, and procedures.

3. Procedures. The HMPWG will work together to ensure safe packaging of HAZMAT

throughout the logistics cycle.

a. Organization. The HMPWG will consist of primary and advisory members. Primary

members will include packaging policy representatives from each Military Service and DLA.

The Chair position will rotate between the Services/Agency every two years. The Chair will

assign a member as the Secretary. Advisory members will include GSA, DLA Distribution

and representatives of activities performing HAZMAT packaging testing.

ENCLOSURE 3

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

b. Guest. Members must be responsible for the invitation of their respective Military

Department and/or Agency guests. To maintain the effectiveness of the HMPWG, guests

should be limited to those who may contribute significantly to the established agenda. Guest

attendance is subject to approval by the Chair, or the Secretary in the absence of the Chair.

c. Meeting. The HMPWG will as a minimum meet annually during the second quarter (FY)

or as required by determination of the members. The Chair, in coordination with the primary

members, will designate the dates and location of the meeting.

d. Agenda. Members will provide proposed agenda topics, with talking papers, to the Chair

by the designated time established by the meeting announcement. The Chair will develop and

distribute a final agenda with supporting talking papers to members prior to the meeting.

e. Travel Funds. Participating organizations will provide travel funds for members to attend

HMPWG meetings.

16 ENCLOSURE 3

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

ENCLOSURE 4

Performance-Oriented Packaging Identification Codes

NOTE: These codes are for the identification of the activities listed and are not to be applied to

any packaging unless directed by the specific activity represented by the code.

Packaging Design Activity Code

Defense Logistics Agency

Fort Belvoir, VA

USA/DOD/DLA

Defense Logistics Agency- Land & Maritime

Columbus, OH (CAGE 16236 & 14933)

USA/DOD/DLC

Defense Logistics Agency- Energy

Fort Belvoir, VA (CAGE 52838)

USA/DOD/DLF

Defense Logistics Agency- Aviation

Richmond, VA (CAGE 13873)

USA/DOD/DLG

Defense Logistics Agency- Troop Support

Philadelphia, PA (CAGE 14153)

USA/DOD/DLI

Armament, Research, Development and Engineering Center (ARDEC)

(RDAR-EIL-P)

Picatinny Arsenal, NJ (CAGE 19200)

USA/DOD/AYD

Armament, Research, Development and Engineering Center (ARDEC)

(RDAR-EIL-TP)

Rock Island, IL (CAGE 59678)

USA/DOD/AYA

Army Edgewood Chemical-Biological Center (ECBC) (AMSRD-ECB-END)

Rock Island IL, (Cage 5B5M3)

USA/DOD/AYR

Army Edgewood Chemical-Biological Center (ECBC) (AMSRD-ECB-ENA-

Aberdeen Proving Ground, MD (Cage 39KG1)

USA/DOD/AYE

Army Defense Ammunition Center and School (USADACS)

McAlester AAP, OK (CAGE 28620)

USA/DOD/DEV

Army Communications-Electronics Command (CECOM)

Aberdeen Proving Ground, MD (CAGE 80063)

USA/DOD/AYC

Army Medical Materiel Agency

Frederick, MD (CAGE 66732)

USA/DOD/AYS

Soldier Systems Center

Natick, MA

USA/DOD/AYN

Army Aviation and Missile Command (AMCOM)

Huntsville, AL (CAGE 18876)

USA/DOD/AYM

ENCLOSURE 4

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

Army Logistics Support Activity, Packaging, Storage and Containerization

Center, Tobyhanna, PA

USA/DOD/AYP

Air Armament Complex

Eglin AFB, FL (CAGE 32231)

USA/DOD/AF18

Rome Research Site

Griffiss AFB, NY (CAGE 07877)

USA/DOD/AF17

Space and Missile Systems Center

Los Angeles AFB, CA (CAGE 07868)

USA/DOD/AF19

Ogden Air Logistics Complex

Hill AFB, UT (CAGE 98747)

USA/DOD/AF70

Oklahoma City Air Logistics Complex

Tinker AFB, OK (CAGE 98748)

USA/DOD/AF71

Warner Robins Air Logistics Complex

Robins AFB, GA (CAGE 98752)

USA/DOD/AF84

AF Packaging Technology and Engineering Facility

Wright-Patterson, AFB, OH (CAGE 0B275)

USA/DOD/AF69

Marine Corps, Washington, DC (CAGE 80372)

USA/DOD/MCH

Marine Corps Research, Development and Acquisition Command

Quantico, VA (CAGE 5N998)

USA/DOD/MCQ

Naval Air Systems Command

Washington, DC (CAGE 30003)

USA/DOD/NAA

Space and Naval Warfare Systems Command

Washington, DC

USA/DOD/NAB

Naval Facilities Engineering Command

Washington, DC (CAGE 80091)

USA/DOD/NAC

Naval Sea Systems Command

Washington, DC (CAGE 53711)

USA/DOD/NAD

Naval Supply Systems Command/Weapon Systems Support (RIC N32)

Philadelphia, PA (CAGE 80132)

USA/DOD/NAE

Naval Supply Systems Command/Weapon Systems Support (RIC N35)

Mechanicsburg, PA (CAGE 67991)

USA/DOD/NAF

18 ENCLOSURE 4

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

ENCLOSURE 5

Respective Military Service/Agency When Submitting Requests for DOT Special Permits (SP)

Certificate of Equivalency (COE) and Competent Authority Approval (CAA)

1. When a SP/COE/CAA is required, the managing activity for the affected item will

prepare the request and submit it to the Military Service/Agency focal point listed below.

For a hazard classification contact the respective Military Service/Agency identified below:

Air Force

COE/CAA/DOT-SP

AFSC/LOET 5215 Thurlow St., STE 5

Wright Patterson AFB, OH 45433

Attn: Mr. James Frank or Mr. William

Heineman

Commercial: 937-903-1984/4503

DSN: 674-1984/4503

Email: james.fra[email protected]

Email: William.heineman@wpafb.af.mil

Explosive Classification CAAs/DOT-

HQ AFSEC/SEW

9700 G Ave SE

Kirtland AFB, NM 87117-2662

Attn: Mr. Michael Cutter

Commercial: 505-846-1386

DSN: 246-1386

Email: Michael.cutte[email protected]f.smil.mil

Army

Chief

US Army Logistics Support Activity

Packaging, Storage, and Containerization

Center

Attn: AMXLS-AT-P (Mr. Craig Coffman or

Mr. Matthew Ober)

11 HAP Arnold Blvd.

Tobyhanna, PA 18466-5097

Commercial: 570-615-7070/7144

DSN: 795-7070 / 7144

Email:craig.coffman.civ@mail.mil

Email: matthew.ober.civ@mail.mil

Explosive Hazard Classification

(CAA)/DOT-SP

SJMAC-ES

Defense Ammunition Center

Technical Center for Explosive Safety

1 C Tree Road, Building 35

McAlester, OK 74501-9053

DSN: 956-8919

COE/PPI for Ammunition/Explosives

US Army Armament Research,

Development and Engineering Center

Attn: RDAR-EIL-P (Mr. Jack Lam or Mr.

Mark Rehmstedt)

Bldg. 455

Picatinny Arsenal, NJ 07806-5000

Commercial: 973-724-2220

DSN: 880-2220

Email: jack.lam@us.army.mil

Email: mark.j.rehmstedt.civ@mail.mil

ENCLOSURE 5

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

Navy

COE/CAAs (Ordnance)/DOT-SP

Director

Naval Surface Warfare Center

Indian Head Division

Picatinny Detachment

Code G13 – Michael Kelly

Picatinny Arsenal, NJ 07806-5000

Commercial: 973-724-3388

DSN: 880-3388

Email: michael.l.kelly@navy.mil

DOT-SP

Commanding Officer

Naval Ordnance Safety and Security

Activity

Attn: Code N55

Farragut Hall, Building D323

23 Strauss Avenue

Indian Head, MD 20640-5555

Commercial: 301-744-6066

DSN: 354-6066

Email: Mario.harley@navy.mil

COE/CAAs (Non-Ordnance)/DOT-SP

NAVSUP Weapon Systems Support

Code M0772 – Susan Starks

5450 Carlisle Pike

Mechanicsburg, PA 17055-0788

Commercial: 717-605-3598

DSN: 430-3598

Email: susan.e.starks@navy.mil

Explosive Hazard Classification

CAA/DOT-SP

Commanding Officer

Naval Ordnance Safety and Security

Activity

Attn: Code N82

Farragut Hall, Building D323

23 Strauss Avenue

Indian Head, MD 20640-5555

Commercial: 301-744-6021

DSN: 354-6021

Email: ed.walsema[email protected]

U.S. Marine Corps

COE/CAA/DOT-SP

Commandant of the Marine Corps

I&L Code LPD-1

Attn: Ms. Oliver Bell

Headquarters, United States Marine Corps,

Pentagon Rm 2E227

2 Navy Annex

Washington, D.C. 20380-1775 Commercial:

703-695-7930

Email: oliver.j.bell@usmc.mil

Explosive Hazard Classification

Commanding Officer

Indian Head Division

Naval Ordnance Safety and Security

Activity

Attn: Code N714

Farragut Hall, Building D323

23 Strauss Avenue

Indian Head, MD 20640-5555

Commercial: 301-744-6021

DSN: 354-6021

E-Mail: ed.walseman@navy.mil

Defense Logistics Agency

COE/CAA/DOT-SP

Defense Logistics Agency

Attn: J-344 (Ms. Jennifer Smith)

8725 John J. Kingman Rd., Suite 4330

Fort Belvoir, VA 22060-6221

Commercial: 703-767-6951

DSN: 427-6951

E-Mail: jennifer.smith2@dla.mil

20 ENCLOSURE 5

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

Surface Deployment & Distribution Command (SDDC)

SDDC

Attn : AMSSD-SA (Mr. Elias Cantu or Mr.

Marcus Boasso)

1 Soldier Way

Building 1500 WestScott AFB, IL 62225-

5006

FAX: 618-220-8205

Email: elias.v.cantu@mail.mil

Commercial: 618-220-5041 – DSN : 770-

5041

Email : Marcus.boa[email protected]

Commercial : 618-220-5040 – DSN : 770-

5040

2. Interim Hazardous Classification Procedures. DOD agencies listed in the Department of

Defense Explosives classification Procedures (TB 700-2/T.O. 11A-1-47/NAVORDINST 8020.3/

DLAI 8220.1) are authorized to assign Interim Hazard Classifications (IHC) to allow the

transportation of explosive materials that has not been assigned a final hazard classification. The

IHC will be used until a final classification is established. In some cases, the DOT will not issue

a packaging CAA or DOT-SP until a final hazard classification is assigned. If a packaging CAA

is required, the requester must prepare the package identified in Enclosure 7. The request must

include a copy of the IHC and supportive data used to determine that classification. The

requester must validate the need for an IHC and indicate why the final hazard classification has

not been established. Requests for a packaging CAA or DOT-SP for Class 1 items must be

directed to the Service focal points identified in paragraph 1, above. The focal points will work

with HQ SDDC to the DOD Explosive Safety Board to obtain a CAA or DOT-SP from DOT.

However, when contingency or mission critical operations exist, the HQ Military Services

reserve the right to work directly with DOT.

21 ENCLOSURE 5

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

ENCLOSURE 6

Procedures for Submitting Requests for Department of Transportation Special Permit (DOT-SP)

1. Comply with 49 CFR Section 107.105 and the requirements below when requesting a DOT-

SP. Shippers who have authority to upload data into SafetyNet may submit a request for a DOT-

SP or forward a request to their Service/Agency focal point (item manager). All documents

defined in section 2 of this enclosure must be uploaded in the required SafetyNet fields. Any

request that does not contain all of the required documents will be rejected and returned to the

requestor for resubmission. Each request will include a cover letter, which states why the DOT-

SP is being requested and identifies the mode(s) of transportation affected

2. Collect the supporting technical data required from the appropriate sources (i.e. manufacturer,

program offices, etc.) and attach these data as Attachments 1 through 7 described below as part

of requesting a DOT-SP. The supporting technical data must accompany the request.

NOTE: When the information requested does not apply, write N/A on that line; e.g., ‘Actual

Item Drawings – N/A.’

Attachment 1 – Information to Support Special Permit:

a. Product Nomenclature, National Stock Number(s), Part Number(s), and EX-number (if

assigned).

b. Hazard Class/Division. For Class 1 material, include the Storage Compatibility Group.

c. UN Identification Number.

d. UN Proper Shipping Name (ICAO and IMDG).

e. Item Description and Drawing Number. Include the item net and gross weight. For Class 1

material, also include the net explosive weight.

f. Packaging Description and Instructions/Drawing Numbers. If a COE and/or /DOT-SP have

been issued, include the number and description.

g. Include COE transport documents, if applicable.

h. Difference between DOT and DOD containers.

i. Reports of Test(s) Conducted. List and provide a short description of the tests conducted

on the container (i.e. MIL-STD-648, FED-STD-101C, MIL-R-8583A, Hazardous Materials

Packaging Tests, Transportation and Handling Vibration Test, etc.).

Attachment 2 – Approved item drawings.

Attachment 3 – Approved item test reports.

Attachment 4 – Approved container drawings.

Attachment 5 – Approved container test.

Attachment 6 – Certification of Equivalency (if applicable).

Attachment 7 – Hazard Classification (if applicable).

3. Submit a usage report quarterly to SDDC including all DOT-SP renewal requests.

4. Figure 1 depicts an approved DOT-SP from the Department of Transportation.

ENCLOSURE 6

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

Figure 1 - Special Permit Sample

Refer to Reference (j) or (m) for a copy of this entire document - DOT-SP 10247

23 ENCLOSURE 6

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

ENCLOSURE 7

Procedures for Submitting Requests for Competent Authority Approval (CAA)

1. Comply with 49 CFR Part 107 Subpart H and the requirements below when requesting a

CAA. Shippers who have authority to upload data into SafetyNet may submit a request for a

CAA or forward a request to their Service/Agency focal point (item manager). Ensure all

required fields are complete in SafetyNet. Requests that do not contain all mandatory documents

as described herein will be rejected for resubmission. Each request will include a cover letter,

which states why the CAA is being requested and identifies the mode(s) of transportation

affected (See Figure 2 for Sample).

2. Collect the supporting technical data required (see below Attachments 1-8) from the

appropriate sources (i.e. manufacturer, program offices, etc.) This supporting technical data

must include the appropriate certification, test data, illustrations, signatures, etc. and a cover

letter.

NOTE: When the information requested does not apply, write N/A on that line; e.g., ‘Actual

Item Drawings – N/A.’

Attachment 1 - Information to Support Competent Authority Approval:

a. Product Nomenclature, National Stock Number(s), Part Number(s), and EX-number (if

assigned).

b. Hazard Class/Division. For Class 1 material, include the Storage Compatibility Group.

c. UN Identification Number.

d. UN Proper Shipping Name (ICAO and IMDG).

e. Item Description and Drawing Number. Include the item net and gross weight. For Class

1 material, also include the net explosive weight.

f. Packaging Description and Instructions/Drawing Numbers. If a COE and/or a DOT-SP

have been issued, include the number and description.

g. Difference between DOT and DOD containers.

h. Reports of Test(s) Conducted. List and provide a short description of the tests conducted

on the container (i.e. MIL-STD-648, FED-STD-101C, MIL-R-8583A, Hazardous Materials

Packaging Tests, Transportation and Handling Vibration Test, etc.).

Attachment 2 - Approved item drawings.

Attachment 3 - Approved item test reports.

Attachment 4 - Approved container drawings.

Attachment 5 - Approved container test reports.

Attachment 6 – Department of Transportation Special Permit (if applicable)

Attachment 7 - Certification of Equivalency (if applicable).

Attachment 8 - Hazard Classification (if applicable).

3. Previous CAA Revisions/Changes must be included in the package.

4. Submit a usage report quarterly to SDDC including all CAA renewal requests.

5. Figure [2] depicts an approved CAA from the Department of Transportation.

ENCLOSURE 7

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

Figure 2. Competent Authority Approval (CAA) Sample

Refer to Reference (j) for a copy of this entire document - CAA 2014030023

25 ENCLOSURE 7

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

ENCLOSURE 8

Procedures for Submitting Requests for Certificate of Equivalency (COE)

1. Shippers requesting a COE must submit a ‘Hazardous Material Data Package’ to the Military

Services responsible for preparing COEs. A COE is required for domestic and/or international

(DOD owned activity) shipments of a packaged design that equals or exceeds Title 49 CFR

requirements. The COEs are submitted to the Service focal points for approval. The Military

Service focal points are identified in Enclosure 5. Shippers must provide the following

information (see Figure 3 for Sample):

HAZARDOUS MATERIALS DATA PACKAGE

NOTE: When the information requested does not apply, write N/A on the line.

a. Requester or Petitioner:

(1) Name.

(2) Company or activity and location.

(3) Business telephone number.

b. Proposed Dates of Initial Shipment.

c. Title 49 CFR Provisions:

(1) Identify all regulatory provisions involved.

(2) Justify request for COE and specify why DOD and public interest is served by

granting a COE.

(3) Identify why standard provisions of Title 49 CFR are not appropriate.

(4) Identify how the proposed deviation will provide an adequate and reasonable degree

of safety.

d. Item Description:

(1) Product Nomenclature, National Stock Number(s), Part Number(s), and EX-number

or IHC (if assigned)

(2) Proper Shipping Name.

(3) Chemical Name.

(4) Common Name.

(5) Hazard Classification.

(6) Form (radioactive materials only).

(7) Quantity.

(8) Properties and characteristics.

(9) Composition and percentage (by volume and weight) of each chemical, if a solution

or mixture.

(10) Igniter ground procedures.

(11) Net Explosive weight.

(12) Whether or not rocket motor is in a propulsive state.

ENCLOSURE 8

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

e. Packaging Data:

(1) How the item is packed (drawing showing item/packaging interface) showing any

containers, associated fill and relief valves, suspension system, cushioning media, shock

indicators, amount of explosives and internal safety features, cutters, dimensions, materials, etc.

Drawings must contain enough information to permit engineering comparison between proposed

item and the specification requirements or to permit evaluation of the proposed container or

shipping configuration.

(2) Number of items per inner package/quantity per unit pack.

(3) Number of inner packages per exterior pack or container.

(4) DOT specification number for containers (Class 2 or 7).

(5) Dimensional Size of pack and/or container.

(6) Marking and labeling.

(7) Container data that reflect relevant shipping or accident experience.

(8) Center of Gravity.

(9) Packaging procedures.

(10) Test results. State the regulation specifying the tests required and procedures to

conduct these tests.

(11) Previous analogous permits, certificate or approvals.

(12) Calculations or, preferably, test results of bursting strength and shatter

characteristics of pressure vessels.

(13) Provisions for electrical grounding.

f. Transportation Description: If the item, as packaged, is a transportability problem item,

data required by a transportability report will form a part of this report. Where data are not

generated by a transportability report, the following minimal action is required:

(1) Identify modes of transportation.

(2) Provide Drawings, sketches, or schematics showing different configurations:

(a) Blocking and bracing.

(b) Tie-down or restraint.

(d) Consolidation on pallets or/in exterior shipping containers.

(3) Identify the most probable hazards involved with each handling operation, each mode,

or each different type of carrier equipment. Show the need for:

(a) Briefing crews.

(b) Escorts (technical, security police, etc.).

(d) Protective environmental equipment/personnel.

(e) Alerting state, military, or government offices of incident or accident.

(f) Exclusive use of carrier equipment.

(g) Specialized materials, equipment, or procedures (non-sparking materials,

explosive-proof motors, etc.).

(h) Arms, Ammunition and Explosives (AA&E) transportation security category if

applicable as specified in DOD 5100.76-M.

(4) State what specific action is planned to satisfy each requirement identified in

paragraph 6c.

(5) Provide reports of tests conducted to verify movement and handling safety.

(6) State what deviations or modifications or Title 49 CFR requirements are needed.

27 ENCLOSURE 8

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

2. Examples of data item descriptions that may be used to acquire information for

substantiating data required in the HAZMAT data package are:

a. DI-L-3311 Explosive Hazard Classification Data

b. DI-PACK-80880 Transportability Report

c. DI-L-1903 Part, Component or Subsystem Test Plan

d. DI-PACK-81059 Hazardous Material POP Test Report Format

3. The following information is required when the Military Service focal points prepares the

COE for use by the shipper. The hard copy COE must accompany the shipment. An example is

noted in Figure 2 below.

a. CCN.

b. Authority

c. Issued by, with signature.

d. Basis for certification.

e. Packaging description.

f. Mode(s) of transportation authorized.

g. Interim Hazard Classification

h. DOT-SP

i. CAA

The following are additional recommended items, but are not required:

a. DOT hazard classification (Proper Shipping Name, Label, Marking).

b. DOD hazard classification (Security Classification Guide, Division, UN Identification

Number).

c. Expiration date.

4. Requirements of this enclosure are considered minimum essential information to substantiate

issuing a COE. When any of the information changes or is revised, the COE must be amended at

the time such information becomes available.

28 ENCLOSURE 8

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

Figure 3. Certificate of Equivalence (COE) Sample

Refer to Reference (j) for a copy of this entire document – COE NA-10-500

29 ENCLOSURE 8

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

GLOSSARY

PART I. ABBREVIATIONS AND ACRONYMS

ASD(L&MR)

AFMAN

CAA

CCN

CFR

COE

CONUS

DID

DLA

DTR

FMS

IATA

ICAO

IMDG

POP

SDDC

SNS

Assistant Secretary of Defense for Logistics and Materiel

Readiness

Air Force Manual

Competent Authority Approvals

Certification Control Number

Code of Federal Register

Certificate of Equivalency

Continental United States

Data Item Description

Defense Logistics Agency

Defense Transportation Regulation

Foreign Military Sales

International Air Transport Association

International Civil Aviation Organization

International Maritime Dangerous Goods

Performance Oriented Packaging

Surface Deployment and Distribution Command

SafetyNet System

Special Permit

GLOSSARY

DLAR 4145.41/AR 700-143/NAVSUPINST 4030.55D/AFMAN 24-210_IP/MCO 4030.40C

PART II. DEFINITIONS

Unless otherwise noted, these terms and their definitions are for the purpose of this Manual.

Certification. The act of confirming and verifying the completed package meets the

requirements of the applicable modal regulation.

Certifier (Preparer). One who physically recognizes the correctness of a package construction or

has access to test data for that package and who then verifies in writing that it will perform to the

level required. A certifier may perform one or more of the following acts of certification:

a. Performs a packaging operation in compliance with instructions prepared by a package

designer.

b. Determines that the packaging and/or container has been manufactured, assembled, and

marked in accordance with requirements.

Closures. A device which closes an opening in a receptacle.

Excepted Quantities. A small amount of a certain HAZMAT that is not subject to all of the

regulatory requirements of 49 CFR Part 173, when they meet the criteria of 49 CFR Section

173.4a.

In-House Testing. HAZMAT packaging testing conducted at a DOD packaging test facility.

See 49 CFR Section 171.8 for definitions and abbreviations provided by the DOT.

GLOSSARY