a. Consult with the Department of Administration, Division of Enterprise Information Technology
Services on the implementation of its strategic plan for information resources and
information technology, the purchase and implementation of information technology
services, cloud solutions (e.g., Function-as-a-Service, Software-as-a-Service applications,
Platform-as-a-Service, Infrastructure-as-a-Service), hardware and software, and the
establishment of security and training programs consistent with NRS 242;
b. Work with the State Records Management program of the Nevada State Library and
Archives (NSLA) to ensure the proper use, maintenance, retention, preservation, and
disposal of that record, and to implement the procedures outlined in NRS Chapters 239 and
378, and NAC Chapter 239;
c. Establish a records retention and disposition schedule for the record series to be created, in
accordance with NRS 239.080, NRS 378.255(3)(7), and NAC 239.710 to 239.720; and
d. Create a migration strategy and include this in a written plan for implementation to
ensure that the information will be transferable to another format.
4. The head of each State agency must establish and be responsible and accountable for the
implementation of written safeguards against the unlawful removal, misuse, damage, alteration,
destruction or loss of records. An ongoing training program to teach staff in safeguarding records
must be established. The training program must include:
a. That records in the legal custody of the agency are not to be compromised or destroyed
except in accordance with NRS 239.080 and NAC 239.715 to 239.722; and
b. That penalties are provided in law for the unlawful removal, misuse, damage, alteration,
destruction or loss of records as provided by NRS 205.4765 to 205.481, NRS 239.010 to
239.012, NRS 239.080 to 239.085, NRS 239.300 to 239.330, NRS 378.255(9)(a), NRS
281.180 to 281.190, and NRS 603.080 to 603.090.
5. The head of each State agency must ensure that records are protected from the unlawful removal,
misuse, damage, alteration, destruction or loss. The head of each State agency must inform the
Attorney General of any actual, impending or threatened unlawful act regarding records in the legal
custody of an agency of which he/she is the head that comes to his/her attention. With the assistance
of the Attorney General and the Assistant Administrator for Archives and Records, he/she shall
initiate action as provided by NRS 378.255(9) to recover records that he/she knows or has reason to
believe were unlawfully removed from his/her agency.
6. The head of each State agency shall take all measures possible to protect the records in his/her legal
custody from a natural or other disaster. The head shall be responsible and held accountable to
procure the proper supplies, equipment, and personnel to protect the records in the agency’s legal
custody. If any damage occurs to the records, this must be reported to the Assistant Administrator
for Archives and Records. The Assistant Administrator for Archives and Records, as provided by
NRS 378.255(6)(7), shall provide advice and all help possible in saving or restoring damaged
records.
7. As part of the Emergency Management Plan required by the Division of Emergency Management of
the Department of Public Safety, and as allowed by NRS 378.255(6) in cooperation with the
Assistant Administrator for Archives and Records, the head of each State agency must prepare a
disaster recovery plan for the records in the legal custody of the agency. The disaster recovery plan
must include measures staff will take to recover records, regardless of physical format, after a
disaster has occurred. The disaster recovery plan must provide for:
a. A list of vital records, in order of importance, toward which efforts to protect and recover
will be directed;
b. A list of staff assigned responsibilities and duties to be carried out in case of an
emergency;