Elementary School Secretary - Continued Page 2
October, 2001
Prepare, maintain and process financial records related to the assignment; record expenditures and assist
in monitoring assigned budgets; maintain and reconcile school checkbook and petty cash account; process,
audit and arrange for payment of school invoices; process returned checks; perform bank deposit activities.
Contact parents and guardians to clear student absences; prepare Average Daily Attendance reports as
assigned by position.
Operate a variety of office equipment including a fax machine, copier and a computer and assigned
software.
Coordinate and participate in school fundraising activities.
Perform related duties as assigned.
DEMONSTRATED KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
School office practices, procedures and equipment.
Operation of a computer and assigned software.
Terminology, processes and operations of assigned office or program.
Financial record-keeping and report preparation techniques.
Telephone techniques and etiquette.
Applicable laws, codes, rules and regulations related to assigned activities.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Budgeting practices regarding monitoring and control.
Methods of collecting and organizing data and information.
Business letter and report writing techniques.
First Aid and CPR procedures.
ABILITY TO:
Provide varied and responsible secretarial and clerical support duties.
Organize office activities and coordinate flow of communications.
Operate a variety of office equipment including a computer and assigned software.
Compose correspondence and written materials independently or from oral instructions.
Establish and maintain a variety of filing systems.
Work independently with little direction.
Work confidentially with discretion.
Prioritize and schedule work.
Understand and work within scope of authority.
Type at a minimum of 35 words per minute from clear copy.