MARIETTA MEMORIAL HOSPITAL Student Policy Manual

MARIETTA MEMORIAL HOSPITAL

School of Radiologic Technology

2023-2025

Student Policy Manual

Radiologic Technology Program Handbook

Reviewed and Revised May 17, 2023

SCHOOL OF RADIOLOGIC TECHNOLOGY

Sponsored by Marietta Memorial Hospital

Marietta Memorial Hospital Radiology Department – Clinical Site

Articulated with Washington State Community College

Affiliated with WVU Medicine Camden Clark Medical Center – Clinical Sites

Memorial Health System – Clinical Sites

Policy Manual

TABLE of CONTENTS

A.R.R.T. Code of Ethics .................................................................................................................... 1

Washington State Community College Articulation ....................................................................... 2

Sponsoring Institution’s Mission Statement ................................................................................... 3

Sponsoring Institution’s Vision Statement ...................................................................................... 3

Program Mission Statement ........................................................................................................... 4

Program Goals and Outcomes ........................................................................................................ 4

Measurement of Program Effectiveness ........................................................................................ 5

Non-Discriminatory Statement ....................................................................................................... 6

Physical Requirements .................................................................................................................... 6

Program Philosophy ........................................................................................................................ 6

Instructional and Administrative Personnel ................................................................................... 7

Program Requirements ................................................................................................................ 8-9

Structure of Educational Process ............................................................................................. 10-11

Evaluation of Program Effectiveness ............................................................................................ 12

Clinical Education (Applied Radiography) Overview ................................................................ 13-14

Clinical Grading ........................................................................................................................ 14-15

Merits ............................................................................................................................................ 15

Clinical Correction ......................................................................................................................... 15

Disciplinary Policy ..................................................................................................................... 16-17

Dress Code Regulation and Professional Ethics ....................................................................... 17-19

Student Grievance (Dispute Resolution) Procedure ................................................................ 20-22

Allegations of Non-compliance with JRCERT STANDARDS ....................................................... 23-30

Student Records Policy .................................................................................................................. 30

Pregnancy/Leave of Absence Policy ......................................................................................... 31-32

Didactic Absentee Policy ............................................................................................................... 34

Clinical Absentee Policy ........................................................................................................... 34-35

Course Completion Requirement ................................................................................................. 35

Clinical Education Requirements ............................................................................................. 35-39

Student Support Services ......................................................................................................... 40-41

Student Health Services ................................................................................................................ 42

Injuries and Illnesses ..................................................................................................................... 42

General Appearance and Efficiency ......................................................................................... 43-44

Lunch Periods ................................................................................................................................ 44

Student Parking Policy at Clinical Sites ......................................................................................... 45

Inclement Weather Policy ........................................................................................................ 45-46

Academic Class Policy ................................................................................................................... 46

RADT Courses Academic Course Grading ................................................................................ 46-47

Method of Determining Clock Hours & Credit Hours ................................................................... 47

Certificate Award Variable Release Policy .................................................................................... 48

Lost and Found .............................................................................................................................. 49

Overtime Policy ............................................................................................................................. 49

Request for Clinic Time during Breaks .......................................................................................... 49

Emergency Preparedness .............................................................................................................. 50

Communicable Disease Policy ....................................................................................................... 50

Campus Strategies for Pandemic Influenza Response .................................................................. 50

Student Employment .................................................................................................................... 50

Tuition and Refund Policy ............................................................................................................. 51

Fee Schedule ................................................................................................................................. 51

Refund Schedule ........................................................................................................................... 51

Community Service ....................................................................................................................... 51

Harassment ................................................................................................................................... 52

Drug Free Policy ............................................................................................................................ 53

Eligibility for Certification from A.R.R.T. ....................................................................................... 53

Contingency Plan for Any Catastrophic Events ........................................................................ 54-55

Code of

The

Code

Ethics

forms the first part of the Standards of

Ethics.

The

Code

Ethics shall

as a

guide

which

Certificate Holders

and

Candidates

may

evaluate

their

professional

as it

relates

to patients,

healthcare consumers, employers, colleagues,

and other members of

healthcare

team. The

Code

Ethics

is intended to

assist Certificate Holders

and

Candidates i

maintaining a high

level

ethical

conduct and in

providing

for the

protection, safety,

and

of patients. The

Code

Ethics

The radiologic technologist acts in a professional manner, responds

patient needs,

and

support

colleagues

and

associates

providing

quality

patient care

The

radiologic technologist

acts to advance the

principal objective

of the

profession

to provide

ser

vices to

humanity

with full

respect

for the dignity of mankind.

The

radiologic technologist delivers patient

care and

service unrestricted

by the

concerns

personal

attributes

or the

nature

of the disease or

illness,

and

without discrimination

on the basis of

race, color, creed,

religion, national

origin,

sex, marital status, status

with

regard

to public

assistance, familial status, disability,

sexual

orientation,

gender

identity, veteran status, age,

or any other

legally protected

basis.

The

radiologic technologist practices

technology founded upon

theoretical knowledge

and concepts, uses

equipment and

accessories consistent

with the

purposes

for which they were

designed,

and employs

procedures

and

techniques appropr

iatel

The

radiologic technologist assesses

situations;

exercises care, discretion,

and

judgment;

assumes

responsibility

for

professional decisions;

and

acts

in the best

interest

of the patient.

The

radiologic technologist

acts as an agent

through observation

and

communication

to obtain

pertinent

information

for the

physician

to aid in the

diagnosis

and

treatment

of the

patient

and

recognizes

that

interpretation

and

diagnosis

are

outside

the scope of

practice

for the profession

The

radiologic technologist

uses equipment and

accessories,

employs

techniques

and procedures,

performs

ser

vices in

accordance

with an accepted

standard

practice,

and

demonstrates expertise

minimizing

radiation exposure

to the

patient,

self, and

other

members of the

healthcare

team.

The

radiologic technologist practices

ethical

conduct appropriate

to the

profession

and protects the

patient’s

right

quality

radiologic

technology care

The

radiologic technologist respects

confidences

entrusted

in the

course

professional pr

actice

respects

the

patient’s right

privacy,

and reveals

confidential information

only as

required

by law or to

protect

the

welfare

of the

individual

or the

comm

unity

The

radiologic technologist continually strives

to improve

knowledge

and

skills

participating

continuing

education

and

professional

activities,

sharing knowledge

with

colleagues,

and investigating new

aspects

professional pr

actice

The

radiologic technologist refrains

from the use of

illegal drugs

and/or any

legally controlled

substances which

result

impairment

professional

judgment and/or

ability

practice radiologic technology

with

reasonable

skill

and safety to patients.

Washington State Community College Articulation

The School of Radiologic Technology, SPONSORED by Marietta Memorial Hospital, 401 Matthew Street,

Marietta, Ohio 45750 Phone #:740.374.1640 offers the graduate a “CERTIFICATE AWARD” under the

accreditation of the Joint Review Committee on Education in Radiologic Technology, (J.R.C.E.R.T.), 20

N. Wacker Drive, Suite 2850, Chicago, Illinois 60606-3182 Phone#: 312.704.5300. The school is also

accredited by the Ohio Department of Health, Radiologic Technology Section, Post Office Box 118,

Columbus, Ohio 43266-0118 Phone #: 614.752.4319.

The School of Radiologic Technology is ARTICULATED with Washington State Community College, 710

Colegate Drive, Marietta, Ohio 45750 Phone #: 740.374.8716. This articulation offers the student an

opportunity to earn an Associate of Applied Science Degree from Washington State Community College.

There are four general education courses required for the A.A.S. degree that are NOT audited for the

Certificate Award. The student may complete the three A.A.S. required courses prior to entering the

program, during the two-year program (audited separately with no effect on the student’s standing in

the program), or following achievement of the Certificate award. The Certificate award MUST be

attained BEFORE the student may receive the A.A.S. degree. The A.A.S. degree is not available without

the Certificate Award. AN ASSOCIATE DEGREE IS REQUIRED TO SIT FOR THE A.R.R.T. CERTFICATION

EXAM. Under the articulation agreement and approval of the JRCERT, the School of Radiologic

Technology through the sponsorship of Marietta Memorial Hospital maintains accreditation, teaches

some basic and all technical courses required for the Certificate Award. Laboratory and clinical activities

are conducted in the Radiology departments of Marietta Memorial Hospital, WVU Medicine Camden

Clark Medical Center’s Memorial Campus, WVU Medicine Camden Clark Medical Center’s Garfield

Medical Complex, Selby General Hospital, and Marietta Health Systems Belpre Campus.

Anatomy and Physiology I (BIOL 2310/BIOL 231L) and Anatomy and Physiology II (BIOL 2320/BIOL 232L),

Medical Terminology (HLTH 1800), must be completed with at least a grade of “C” by the end of the

term in which they are listed in the program requirements as a prerequisite to enter the next term and

remain in the program. Interpersonal Communications (SPCH 2060) and Technical Math (MATH 1104 or

equivalent) must be completed with a passing grade by the end of the semester in which it is listed in

the program requirements. The NON-RADT coded courses required for the Certificate Award are taught

at Washington State Community College as “open enrollment” courses and may be completed prior to

entering the program. The “technical” (RADT) courses are open to only those students enrolled in the

Radiologic Technology program.

Introduction to English Composition (ENGL 1510), Technical Writing (ENGL 1515), and an elective in

Social/Behavior Sciences for the A.A.S. degree is NOT required or audited for the Certificate Award, but

are required for the Associate of Applied Science degree. The student must complete the graduation

requirements for the Certificate Award from the sponsoring institution before receiving the Certificate.

Also, the Associate of Applied Science Degree cannot be awarded before or without the Certificate

Award from the School of Radiologic Technology.

SPONSORING INSTITUTION: Marietta Memorial Hospital

Mission and Vision Statements

The Memorial Health System is a not-for-profit health system governed by a volunteer board of

community members that are committed to providing comprehensive services that meet the needs of

our region. We are comprised of a network of two hospitals, outpatient service sites, assisted and long-

term care facilities and a retirement community. We work in innovative ways to meet the healthcare

challenges of today, while preparing for the health needs of our communities in the future. Our

dedicated physicians, nurses, technicians and support staff work to provide compassionate, patient-

centered care with some of the most advanced technology and treatment options available in

healthcare today.

Our Mission:

To bring a full continuum of health services, provided with excellence, to the communities within the

region.

Our Vision:

The Memorial Health System will be an unparalleled service leader and the region’s preferred provider

of health services.

Community. Health. Excellence. Life.

For more information on how we can serve you, call 710.374.1400.

Program Mission and Goals (revised 2018)

[JRCERT Objective 4.1 – Makes the program’s mission statement, goals, and student learning outcomes

readily available to students, faculty, administrators, and the general public]

Program Mission and Goals (reviewed, revised 2018, Piloted Classes of 2018/2019, Adopted for FALL 2020)

[Reviewed and approved by Advisory Committee for 2023-2025 on 5-16-2023 ]

Mission:

The mission of the radiologic technology program is to prepare competent, entry-level radiographers able to

function within the healthcare community

Goal A: STUDENTS WILL BE CLINICALLY COMPETENT

Student Learning Outcome 1 STUDENTS WILL APPLY POSITIONING SKILLS

Student Learning Outcome 2 STUDENTS WILL SELECT TECHNICAL FACTORS

Student Learning Outcome 3 STUDENTS WILL UTILIZE RADIATION PROTECTION

Goal B: STUDENTS WILL DEMONSTRATE INTERPERSONAL SKILLS

Student Learning Outcome 4 STUDENTS WILL DEMONSTRATEE WRITTEN AND ORAL

COMMUNICATION SKILLS

Student Learning Outcome 5 STUDENTS WILL DEMONSTRATE “SOFT” SKILLS

Goal C: STUDENTS WILL DEVELOP CRITICAL THINKING SKILLS

Student Learning Outcome 6 STUDENTS WILL ADAPT STANDARD PROCEDUES FOR NON-

ROUTINE PATIENTS

Student Learning Outcome 7 STUDENTS WILL CRITIQUE IMAGES TO DETERMINE

DIAGNOSTIC QUALITY

Goal D: STUDENTS WILL MODEL PROFESSIONALISM THROUGH DIVERSITY AND ETHICAL PRINCIPLES

Student Learning Outcome 8 STUDENTS WILL DEMONSTRATE ADHERENCE TO CODE OF

ETHICS AND CODE OF CONDUCT

Student Learning Outcome 9 STUDENTS WILL ADJUST PERFORMANCE AND METHODS OF

OPERATION FOR CULTURAL DIFFERENCES

Goal E: PROGRAM EFFECTIVENESS

Student Learning Outcome 10 STUDENTS WILL BE SUCCESSFUL IN THE PROGRAM

Student Learning Outcome 11 GRADUATES/EMPLOYERS WILL BE SATISFIED WITH THE PROGRAM

Formative assessment data are collected during the 1

year, and reported post summer (3

) semester

Summative assessment data are collected during the 2

year, and reported post summer semester

semester) /graduation

Measurement of Program Effectiveness

1. Five-year credentialing examination pass rate of not less than 75% at first attempt.

2. Five-year average job placement rate of not less than 75% within six months of graduation.

3. Annual program completion rate of not less than 75% for five-year average.

4. Graduate satisfaction rate of not less than 75% for five-year average.

5. Employer satisfaction of not less than 75% for five-year average.

Non-Discriminatory Statement

The School of Radiologic Technology is non-discriminatory with respect to any legally protected status

including race, color, religion, gender, age, disability, and national origin.

Physical Requirements

The student must be able to perform the following requirements in clinical education:

• READ requisition forms, patient charts, and technique charts

• HEAR and RESPOND to patient’s needs and requests

• SPEAK CLEARLY so patients can hear and understand

• STAND and AMBULATE for extended periods of time

• MANIPULATE mechanical and electrical equipment

• LIFT and MOVE patients and supplies

• WORK independently and DISPLAY TEAMWORK skills

• CONFORM to structured rules and policies

• RECEIVE and RESPOND POSITIVELY to constructive critique.

Program Philosophy

The Radiologic Technology program meets its mission and goals and meets or exceeds student learning

outcomes by a two-year, three-step process.

The first and second steps in the process, completed during the first year of the program, work in

concert with each other, and are designed to first provide the student with the didactic knowledge

(Cognitive Domain) from the class room setting and second, the competency skills (Psychomotor

Domain) in the laboratory and clinical settings necessary to perform the duties of an entry level

Radiologic Technologist.

The third step of the process, accomplished during the second year of the program, is designed to

develop the student’s Affective Domain for the successful and proficient application of the knowledge

and clinical skills in order to master the physical, mental, emotional, teamwork/independent work and

behavior skills and attitudes necessary to ensure future success following graduation and matriculation

into the profession.

Instructional and Administrative Personnel

School of Radiologic Technology

Program Director: Aimee Phillips 740.885.5728

Clinical Coordinator: Erin Smith 740.374.1715

Clinical Instructors:

Marietta Memorial Hospital

Clinical Instructors 740.374.1434

WVU Medicine Camden Clark Medical Center Memorial Campus

Clinical Instructors 304.424.2315

WVU Medicine Camden Clark Medical Center Garfield Medical Complex

Clinical Instructors 304.424.4853

Selby General Hospital

Clinical Instructors 740.568.2034

Memorial Health System Belpre Campus

Clinical Instructors 740.401.1140

740.423.2310

Memorial Health System Wayne Street Campus

Clinical Instructors 740.568.4504

Dean of Health & Sciences, Washington State Community College:

Dr. Heather Kincaid 740.885.5651

Faculty & Staff:

Mr. Kelly Stoneberg, B.S. Program’s Medical Advisor/RSO

Mrs. Aimee Phillips, M.S. Ed, R.T. (R)(M)(CV)(QM) Program Director

Mrs. Erin Smith, B.A., R.T. (R)(CT) Clinical Coordinator

Dr. Heather Kincaid, Ph.D., MT (ASCP) WSCC Dean of Health & Sciences

Ms. Paula Johnson, M.Ed. NRCC-CHO Student Academic (A.A.S.) Advisor

RADIOLOGIC TECHNOLOGY

Associate of Applied Science Degree for Direct Employment

2023-2025

STUDENT: ___________________________________________________________

PHONE: _______________________________________

DATE ENROLLED: ____________________

Rev. 9.20.2022

GENERAL EDUCATION COURSES

CREDIT

HOURS

SEMESTER

TAKEN

GRADE

ENGLISH / MATHEMATICS

ENGL

1510

English Composition I

_______________

_____________

ENGL

1515

Technical Writing

_______________

_____________

MATH

1104

Technical Math (or equivalent/higher)

_______________

_____________

SPEECH

SPCH

2060

Interpersonal Communication

_______________

_____________

SOCIAL AND BEHAVIORAL SCIENCES

--------

----

Elective – Soc. Science

______________

NATURAL SCIENCES

BIOL

2310

Human Anatomy & Physiology I

_______________

_____________

BIOL

231L

Human Anatomy & Physiology I Lab

_______________

_____________

NON-TECHNICAL/BASIC

BIOL

2320

Human Anatomy & Physiology II

_______________

_____________

BIOL

232L

Human Anatomy & Physiology II Lab

_______________

_____________

HLTH

1800

Medical Terminology

_______________

_____________

RADT

1010

Intro to Radiologic Technology and Procedures I

_______________

_____________

RADT

2170

Principles of Radiographic Physics

_______________

_____________

RADIOLOGIC TECHNOLOGY MAJOR

RADT

1110

Principles of Radiographic Exposure I

_______________

_____________

RADT

1120

Principles of Radiographic Exposure II

_______________

_____________

RADT

1220

Radiographic Procedures II

_______________

_____________

RADT

1230

Radiographic Procedures III

_______________

_____________

RADT

1310

Applied Radiography I

_______________

_____________

RADT

1320

Applied Radiography II

_______________

_____________

RADT

1330

Applied Radiography III

_______________

_____________

RADT

2190

Special Procedures/Imaging

_______________

_____________

RADT

2310

Applied Radiography IV

_______________

_____________

RADT

2320

Applied Radiography V

_______________

_____________

RADT

2330

Applied Radiography VI

1.5

_______________

_____________

RADT

2420

Selected Topics

_______________

_____________

RADT

2510

Radiobiology/Radiation Prot ./Pathology

_______________

_____________

31.5

TOTAL

64.5

Required prerequisites, if applicable, must be completed before enrolling in courses. Effective FALL 2023

2023 – 2025 CURRICULUM SUBJECT TO CHANGE WITHOUT NOTICE

SEMESTER I Fall 1

yr. [16 weeks] √ SEMESTER IV Fall 2

yr. ____ [16 weeks] √

BIOL 2310 Human Anatomy and Physiology I (3) 3 – 0 _____ ENGL 1510 English Composition I (3) 2 - 2 _____

BIOL 231L Human Anatomy & Physiology I Lab (1) 0 – 2 _____ RADT 2170 Radiographic Physics (4) 4 – 0 _____

HLTH 1800 Medical Terminology (3) 3 - 0 _____ RADT 2190 Special Procedures/Imaging (2) 2 – 0 _____

RADT 1010 Intro to Rad. Tech and Procedures I (2) 2 – 0 _____ RADT 2310 Applied Radiography IV (3) 0 - 21 _____

RADT 1110 Radiographic Exposure I (3) 3 – 0 _____ RADT courses must be comp. with a min. letter grade “C” by the

RADT 1310 Applied Radiography I (2) 0 - 14 _____ end of Program Semester IV. (ENGL 1510 must be comp. with a

RADT courses, BIOL 2310, BIOL 231L, AND HLTH 1800 must be passing grade by graduation for the A.A.S. degree

completed with a min. letter grade of “C” by the end of Program

Semester I

SEMESTER II Spring 1

yr. [16 weeks] SEMESTER V Spring 2

yr. [16 weeks]

BIOL 2320 Human Anatomy and Physiology II (3) 3 – 0 _____ ENGL 1515 Technical Writing (3) 3 - 0 _____

BIOL 232L Human Anatomy and Physiology II Lab (1) 0 – 2 _____ RADT 2320 Applied Radiography V (3) 0 - 21 _____

RADT 1120 Radiographic Exposure II (3) 3 – 0 _____ RADT 2510 Radiobiology/Rad. Prot./Pathology(3) 3 - 0 _____

RADT 1220 Radiographic Procedures II (3) 3 – 0 _____ SPCH 2060 Interpersonal Communication (3) 3 – 0 _____

RADT 1320 Applied Radiography II (2) 0 – 14 _____ _______ ______ Elective – Social Sciences (3) 3 - 0 _____

RADT courses, BIOL 2320, BIOL 232L must be completed with RADT courses must be comp. with min. letter grade “C” by the

a min. letter grade of “C” by the end of Program Semester II end of Program Semester V. SPCH 2060, ENGL 1515 and the

Social Sciences Elective courses must be comp. with a passing

grade by graduation for the A.A. S. degree

SEMESTER III Summer 1

yr. 8 weeks] SEMESTER VI Summer 2

yr. [8 weeks]

MATH 1104 Technical Math (or equivalent/higher) (4) 4 – 0 _____ RADT 2330 Applied Radiography VI (1.5) 0–10.5 _____

RADT 1330 Applied Radiography III (1) 0 - 7 _____ RADT 2420 Selected Topics (3) 3 - 0 _____

RADT 1230 Radiographic Procedures III (2) 2 – 0 _____ RADT courses must be comp. with min. letter grade “C” by the

RADT courses must be completed with a minimum letter end of Program Semester VI.

grade of “C”, and MATH 11O4 (or equivalent/higher) must be

completed with a passing grade by the end of Program Semester III

2023/2024 (33) 2024/2025 (31.5)

64.5

NOTE: A.R.R.T. requires a minimum of Associate Degree for eligibility to sit for the Certification Exam. Revised 9.20.2022

RADIOLOGIC TECHNOLOGY

Associate of Applied Science Degree for Direct Employment

STRUCTURE OF THE EDUCATIONAL PROCESS

Step I Cognitive Domain

Radiation protection procedures, patient care procedures, equipment operation, radiographic technique

and exposure, and radiographic procedures are taught in the class room setting. Student learning

outcomes are measured by written exams with an (82.5%) required to pass. A student who does not

complete each course by the end of the semester listed in the “Program Requirements” with a final

course grade of (82.5%) or better is terminated from the program.

Step II Psychomotor Domain

During the first semester of the program, the Clinical Instructor demonstrates instrumentation

objectives in the laboratory setting. The student practices all objectives, and must demonstrate

competence with instrumentation skills by the end of the first semester of the program. The student

may not operate equipment in the clinical setting without demonstrating competence in the laboratory

setting.

The Program Director, Clinical Coordinator, or Clinical Instructors provide didactic instruction for each

radiographic procedure in the curriculum following the A.S.R.T. curriculum guide, and in accordance

with the A.R.R.T. Radiography Certification Exam Content Specifications.

Following the didactic instruction, the Clinical Coordinator provides a demonstration and practice

laboratory session. Each student must practice the procedure on a live model and the Clinical Coordinator

must initial their audit sheet to verify the cognitive knowledge of the procedure and the psychomotor

skills to perform the exam before the student is allowed to perform the procedure in the clinical setting.

Once the student has completed the didactic classroom instruction on a specific procedure (Cognitive

Domain) and has demonstrated the ability to physically perform the procedure on a live model

(Psychomotor Domain), they may perform the procedure on a patient in the clinical setting under

DIRECT SUPERVISION of an A.R.R.T. Registered Technologist (DIRECT SUPERVISION means that an

A.R.R.T. Registered Technologist MUST be physically present in the radiography room observing and

correcting the students’ performance). All procedures must be under DIRECT SUPERVISION until the

student successfully completes a “Competency Evaluation”.

The student is required to do at least one exam on each procedure taught under the DIRECT

SUPERVISION of an A.R.R.T. Registered Technologist before attempting a “competency evaluation” on

the specific procedure. The student may do as many exams as they feel necessary to be competent and

ready to do the procedures for a competency evaluation.

Once the student can perform the procedure with minimal correction from the Registered Technologist,

they may request a “competency evaluation” on the specific procedure. The “competency evaluation”

includes an A.R.R.T. Registered Technologists written evaluation of the student’s performance in the

room with the patient and the Clinical Instructor’s evaluation of the images. The student must achieve

an eighty-five percent (85%) or better on the competency evaluation to pass it. If the student fails to

achieve a minimum of eighty-five percent (85%) on the “competency evaluation”, the Clinical Instructor

may assign remedial didactic and/or laboratory practice and/or additional patient procedures under

DIRECT SUPERVISION before attempting the procedure again.

If the student is successful in passing the competency evaluation with a grade of eighty-five percent

(85%) or better, they may perform those procedures under INDIRECT SUPERVISION of an A.R.R.T.

Registered Technologist. (INDIRECT SUPERVISION means that an A.R.R.T. Registered Technologist does

not need to be physically present in the radiography room during the exam, BUT an A.R.R.T.

Registered Technologist does need to be physically adjacent to the radiography room and available to

render advice and assistance to the student, if needed).

Step III Affective Domain

Following successful completion of the “competency evaluation”, the student continues to perform the

exams under INDIRECT SUPERVISION when appropriate, but under DIRECT SUPERVISION whenever the

exam involves a patient or procedure in which “routine” positioning methods or technical setting are

not possible, and the student requires R.T. assistance in making the necessary adjustments. The R.T.

mentors the student and helps the student with critical thinking/problem solving techniques in order to

develop the student’s Affective Domain.

As the student completes a good volume of specific exams on a good variety of patients, they will

demonstrate ongoing professional development. The Affective Domain is evaluated on weekly

performance evaluations, midterm grade sheets, and end of semester grade sheets. Each semester, the

required performance objectives and expected outcomes of the student’s performance increases and is

reflected in the elements on the evaluations, and the grading scale.

EVALUATION OF PROGRAM’S EFFECTIVENESS

The program follows the P.D.C.A model for program assessment and quality improvement. The steps in

this process are…

1. Plan a problem solving or improvement activity by identifying root causes to perceived problems

or identifying opportunities for improvements. Problems may be identified, and suggestions for

improvements may be obtained from the any of the program’s communities of interest. Data

and Input includes, but are not limited to…

a. Course evaluations from the students

b. Statistical review of program graduation, retention, attrition rates

c. A.R.R.T credentialing exam report summary

d. Graduate, Alumni, and employer satisfaction surveys

e. Miscellaneous data and input from communities of interest.

2. Do a problem-solving pilot project of the “best” possible solution to the problem or an

improvement project of the “best” possible idea to bring about a desired improvement.

The appropriate faculty, staff, or committee reviews the data and input collected and

determines the “best” pilot project to solve the problem or bring about a desired improvement.

The “pilot” is implemented for a specific time period during which, the same type and method

of data collection and input is collected as originally used to first identify the problem or

opportunity for improvement.

3. Check the new data and input and compare it with the original data and input and determine if

the original identified problem is solved or the desired improvement has been accomplished.

a. If the original identified problem is NOT solved or the desired improvement has NOT

been accomplished, the process returns to step D for a new “pilot” project

b. If the original identified problem IS solved or the desired improvement HAS been

accomplished, the process moves to the next step (4) …

4. Act to make the pilot project permanent by matriculating it into Program Policy or program

procedure.

The P.D.C.A. process is presented to the Program’s Advisory Committee at the biannual meetings for

discussion, brainstorming, determining pilot projects, and evaluation if the pilot projects results for

implementation as program policy or procedure.

CLINICAL EDUCATION (APPLIED RADIOGRAPHY) OVERVIEW

The clinical education this program provides gives the student the necessary background in

instrumentation, patient care, psychomotor skills, and develops the affective domain necessary for the

student to become a competent and proficient radiographer. All areas of these basic skills must be

mastered before the student can complete the program and be eligible to be certified by the American

Registry of Radiologic Technologists. All classroom, laboratory, and clinical activities are educational.

Students will be assigned to Marietta Memorial Hospital at 401 Matthew Street in Marietta, Ohio; WVU

Medicine Camden Clark Medical Center Memorial Campus, 800 Garfield Avenue, Parkersburg, WV; WVU

Medicine Camden Clark Medical Center Garfield Medical Complex, 2012 Garfield Avenue, Parkersburg,

WV; Selby General Hospital, 1106 Colegate Drive, Marietta, Ohio; Memorial Health System Belpre

Campus, Belpre, Ohio; and Memorial Health System Wayne Street Campus, Marietta, Ohio for their

instrumentation and clinical courses the first year of the program. During the second year of the

program, students will rotate to each of the other clinical sites as assigned. During the two-year training

program, the student will rotate through the following clinical assignments for the length of time

prescribed by the program. This is based on educational benefits to the student, and meeting the goals

of the program.

1. Diagnostic radiologic procedures. This includes all exams done in Radiographic and Fluoroscopic rooms.

2. Portable radiography

3. Surgery radiography procedures

4. Trauma radiography

5. Magnetic Resonance Imaging (limited observation)

6. Ultrasound (limited observation)

7. Computed/digital radiography and PACs

8. Transport Pool

9. Front Desk (limited)

10. Special procedures radiography

11. Computed Tomography/P.E.T. CT

12. Nuclear Medicine (limited observation)

13. Radiation Therapy (oncology) (limited observation)

14. Ultrasound (limited observation)

15. Cardiac Cath (limited observation)

Satisfactory clinic evaluations must be maintained in all clinical assignments. These evaluations will be

checked off for completion by staff technologists or the clinical instructor. All evaluations will be signed

by staff. The student is responsible for obtaining these evaluations from the staff technologist or clinical

instructor following each clinical rotation. The student must maintain a minimum of 1.5 on the 4-point

system.

If the student earns less than 1.5 on a clinical evaluation, they will be placed on clinical probation. The

student will be taken off clinical probation if the next three clinical evaluations are 1.5 average or above.

A second clinical evaluation of less than 1.5 within the three-week period may result in dismissal from

the program.

The Clinical Coordinator and Instructors have the right to recommend to the Program Director a

probationary status for a student who is not performing at the satisfactory levels in the clinical area.

The Clinical Coordinator and Clinical Instructors have the right to recommend to the Program Director

that a student be dismissed from the program in accordance with the disciplinary policy, if the student

displays unprofessional conduct, violates hospital policy, or does not meet the clinical requirements and

satisfactory performance levels required by the program.

The Hospital and/or the Radiology department administrations have the right to deny any student

admission to the clinical setting because of misconduct or concerns for patient safety and confidentiality

issues. This action may be in the form of probationary status, suspension, or dismissal from the program.

The terms of the probationary status and suspension will be determined by the Program Director, and

any clinical time missed because of suspension must be made up following the last semester of the

program and following completion of all other graduation requirements.

This action may be taken for any misconduct by the student that occurs at any clinical site at any time,

or concerns because of misconduct outside the hospital.

CLINICAL GRADING

“Applied Radiography” courses

Clinical grades are determined by five elements. The specific percentage of the course grade for each

element is articulated in the course syllabus provided at the beginning of each Applied Radiography

course.

1. Clinical evaluations:

a. Weekly performance evaluations provided by staff technologists reflecting the student’s

clinical performance, attitude, adherence to rules and medical ethics in a specific

assigned clinical area.

The clinical evaluations will change from semester to semester to reflect the student’s

professional development and progress in mastering the cognitive domain first, then the

psychomotor domain, and finally, the affective domain.

2. Attendance:

Strict adherence to the absentee policy is required. See “Absentee Policy” for specifics relative

to attendance.

Strict adherence to the late policy is required. See “Late Policy” for specifics relative to

tardiness or leaving clinic early.

3. Written Assignments:

All written assignments must be turned in by 3:00 p.m. of the last clinical shift of the semester.

The specific written assignments required will be articulated in the specific Applied

Radiography course syllabus.

4. Competency Evaluation Exams:

The student must complete the minimum number of competency exams each semester (with

a minimum grade of 85%). The minimum number required for a given semester will be

articulated in the specific Applied Radiography course syllabus.

Failure to complete the required minimum number of competency exams will result in a grade

reduction of the Applied Radiography Course as articulated in the specific Applied Radiography

course syllabus.

5. Ethics, Dress Code, Clinical Education Requirements:

Violations in any of these areas will result in disciplinary procedures as articulated in this policy

manual.

Each demerit in any of these areas will result in 2 points being deducted from Applied

Radiography.

Each day suspension in any of these areas will result in 4 points being deducted from Applied

Radiography.

MERITS: CLINICAL POSITIVE REINFORCEMENT

Merits are awarded to students who perform over and beyond expectations. Merits may be suggested

by staff and are awarded at the discretion of the Program Director and Clinical Coordinator. Merits are

documentations of excellent performance in the Clinical area and awards 1 point to the student’s

Applied Radiography grade in that semester.

CLINICAL CORRECTION

Clinical probation is documentation of performance below the minimum standard to be successful in

this program and/or the profession. If the student is placed on clinical probation, the student will be

advised of the time frame in which performance or grades must improve. The student will be offered

help and suggestions for improvement of grades or performance. If the student’s grade or performance

does not improve in the time frame established, the student will be dismissed from the program.

The student may be placed on Clinical Probation for the following reasons:

1. When the student shows a consistent lack in performance in the clinical requirements of the

program, and/or is performing below a “C” average in Applied Radiography

2. A single severe infraction of policy

3. Repeated infractions of policy

DISCIPLINARY POLICY

Violations of school, department, hospital/clinic rules, and/or the professional code of ethics are

disciplined by a series of steps to allow the student the opportunity to:

a. Be made aware of the infraction

b. Understand the necessary improvement required, and

c. The acceptable time frame in which these improvements must be implemented

Discipline procedures are in place in order to apply progressive and positive changes in student behavior

in order to give the student every opportunity to understand and correct any unsatisfactory behavior.

Depending upon the severity of the infraction, discipline will be administered by use of any, or all of the

following steps.

The program director or clinical coordinator will determine at what step to begin discipline.

THE STUDENT WILL RECEIVE A LIST OF SPECIFIC INFRACTIONS AND THE FIRST STEP IN THE

DISCIPLINARY PROCESS FOR THE SPECIFIC INFRACTION.

1. Verbal Warning:

Used for less severe infractions. The clinical coordinator, program director, or medical director

explains the infraction to the student, and documents the counseling. This step will not result in

loss of grade, or any other punitive action.

2. Written Warning:

Used for the second offense or the first offense of a more serious infraction. The clinical

coordinator, program director, or medical director provides written documentation of the

infraction to the student. This step will not result in loss of grade, but may be reflected on the

student’s midterm or end of semester grade sheet.

3. Demerit:

Used for second or third offense, or the first offense of a more serious nature (cheating, theft,

endangerment, HIPAA violations, etc.). Each demerit results in a 2-point deduction off the final

clinical grade for the semester. It may also be reflected in the student’s midterm or end of

semester grade sheet.

If the student accumulates a total of six (6) demerits for any reason, they will be suspended for 3

days. An accumulation of ten (10) demerits for any reason will result in dismissal.

4. 1 Day Suspension:

Used for second, third, or fourth offense, or the first offense of a serious nature. The clinical

hours missed must be made up before the student is eligible for graduation. The student must

make up a one-day suspension on the same day of the week and in the same clinical assignment

as was missed. Each one-day suspension will result in a 4-point deduction off the final clinical

grade for the semester. It may also be reflected in the student’s midterm or end of semester

grade sheet.

5. 3 Day Suspension:

Used for second, third, fourth, or fifth offense, or the first offense of a very serious nature. The

clinical hours missed must be made up on the same days of the week and in the same clinical

assignment as was missed before the student is eligible for graduation. Each three-day

suspension will result in an 8-point deduction off the final clinical grade for the semester. It may

also be reflected in the student’s midterm or end of semester grade sheet.

6. Dismissal:

Used for second, third, fourth, or fifth offense, or the first offense of an extremely serious

nature.

Students have the right to appeal any of the above steps through the Dispute Resolution

Procedure.

Dress Code Regulations and Professional Ethics

The following regulations apply whenever a student is at the clinical site:

1. Students are required to wear blue scrub uniforms (medium shade of blue: i.e. “Sapphire”,

etc.). The uniform must be “appropriately sized” (not tight or form fitting) to allow student to

have the movement necessary to properly perform the tasks. No “jeans” permitted. Samples of

acceptable and unacceptable blue colors and styles are shown to the student on final interview.

The student is responsible for purchasing their own scrub uniforms. Scrub dresses are permitted

IF the length is to the knee or below. All uniforms are subject to approval by the Clinical

Coordinator. A student wearing an inappropriate uniform will be sent home from clinic to

change into an acceptable uniform and the time missed will be recorded as an “unexcused”

absence.

2. Uniforms must be freshly laundered and “ironed” (non-wrinkled).

3. The uniform pant legs must be no higher than the top of the shoe and must not drag the floor

(i.e. – Must hang between the top of the shoe and the floor).

4. Shoes:

ALL WHITE OR ALL BLACK SHOES (no colors or writing, or the type that light up when walking).

These may be nursing type duty shoes or walking shoes. The student may bring shoes in for

approval prior to purchase. Shoes must be kept clean and white/black at all times. White socks

or hose only with white shoes OR black socks with black shoes. No open back or open-toed

shoes.

5. Undergarments:

a. Full size brief panties only (no bikini style that shows through)

b. Females – Brassieres with a lined cup in which no anatomy of the breast shows through

c. Shirts worn under the scrub tops MUST be plain white, sapphire blue (to match scrub

top) or black “T-Shirts” only (no writing of designs), must not hang below the hem, may

be long or short sleeves.

6. Hair:

The student hair must be styled in a fashion so it will not fall onto patient, interfere with

exams being performed, or cause any other problems with the performance of clinical

applications. When doing procedures in which a sterile/clean field is necessary (i.e. special

procedures, barium procedures, I.V.P., etc.), the student will be required to affix hair back or

wear a surgery type cap to assure that no contamination of a clean or sterile field occurs.

The Clinical Coordinator, Program Director, or Staff Technologist can require students to use

barrettes in order to meet this requirement if, in their judgment, the student’s hair is

interfering with clean/sterile techniques, or interfering with proper execution of the clinical

requirements.

No neon colors/radical styles (spiking, gothic, etc.). The Clinical Coordinator has discretion to

prohibit a student’s participation in Lab and Clinic if the hair color/style is deemed to be

inappropriate for professional appearance.

If a problem is identified, the student will be informed of the problem, and what needs to be

done to correct it. A second incident will result in disciplinary action beginning with the written

warning step.

Beards only if present at onset of program, and neatly trimmed.

7. Nails:

No polish can be worn.

Nails are to be trimmed and well groomed (Nails may not extend past the tips of the fingers.

Artificial fingernails, and fingernail jewelry is prohibited. (For safety and infection control

reasons).

8. Jewelry will consist of an analog watch and only one ring per hand.

No necklaces or wrist bracelets permitted. Anklets ONLY IF completely concealed by

pant leg.

9. Only small, conservative stud earrings may be worn. If earrings are worn, must be worn as a

pair. The student has the option to wear one additional stud earring per ear.

I.E.; The student may wear:

a. 1 matching pair

b. 1 matching pair PLUS a single stud earring in one ear, or

c. Two pair (matching pairs)

NO HOOP or DANGLE earrings of any size permitted.

10. A conservative amount of makeup may be worn, with only a conservative amount and LIGHT

shade of lipstick, eye makeup, etc.… Amount and shade under the discretion of the Clinical

Coordinator and/or Program Director. False eyelashes are not permitted.

11. Any tattoos must be covered by clothing, and no visible “body piercing” jewelry may be worn

while on site at the clinical setting.

12. The student must abide by the A.R.R.T. Code of Ethics, all hospital and school policies and rules

at all times while on hospital property. Violations of the code of ethics will result in disciplinary

actions and possible dismissal from the program. If the hospital or Radiology department

administration limits or prohibits the student from any required area, the student will be

terminated from the program.

13. Glue on False eyelashes are not permitted. (11.28.2018 Advisory Committee)

STUDENT GRIEVANCE (DISPUTE RESOLUTION) PROCEDURE

It is the policy of The School of Radiologic Technology to provide students with a formal method to voice

their dissatisfaction when they feel they have been treated unfairly and their disputes cannot be

resolved through normal channels. The dispute resolution policy also assures timely and appropriate

resolution of complaints regarding allegations of non-compliance with JRCERT STANDARDS. The dispute

resolution procedure assures the student of two things.

1. The right to be heard by the program director

2. The right to appeal the dispute through proper channels

Sometimes it is impossible to solve disputes to the satisfaction of everyone concerned, but an honest

attempt will be made to understand and consider all sides of a problem. Following the dispute

resolution process will not prejudice your standing with the school, Program Director, or Clinical

Coordinator.

GRIEVANCE (DISPUTE RESOLUTION) PROCEDURE

PART 1: Didactic Grades Dispute

If a student feels their grade in any RADT didactic course is wrong, unfair, or otherwise incorrect, they

may initiate the Washington State Community College “Academic Appeal Process”. This process is

articulated in the W.S.C.C. Handbook.

PART 2: Clinical Grades Dispute, or Policy / Procedures Dispute

If a student feels their Applied Radiography (clinic) grade in any semester is wrong, unfair, or otherwise

incorrect; or if any student feels the program’s policies/procedures are unfair, or they have been treated

unfairly, they may initiate the “Dispute Resolution Procedure”.

This procedure is intended to provide the student with due process in a fair and timely manner.

Initiation of the Dispute Resolution Procedure will not prejudice the student’s standing with the school,

Medical Advisor, Program Director, or Clinical Coordinator.

Definition: “school days” = Monday-Friday, excluding National Holidays, inclement weather days. Also

includes days during breaks between semesters.

STEP 1:

Discuss the dispute individually (no groups) with the Program Director or their delegate within five

school days after the problem occurs. The Program Director will give you a written response within five

school days of the meeting.

STEP 2:

If you are not satisfied with the results of step one, your dispute may be submitted in writing within five

school days from the date of the Program Director’s answer, to the Medical Advisor or their delegate.

The letter must include a detailed description of the dispute and any changes you believe should be

made. The Medical Advisor (or delegate) will meet with you within five school days following receipt of

the request and review the dispute with you. They will give you a written response within five school

days of the meeting.

STEP 3:

If your dispute is not solved to your satisfaction in step two, you may submit a written dispute in detail,

including any change you believe should be made, along with a request for the dispute to be appealed

to the Dispute Resolution Committee. Submit this request to the Program Director or delegate within

five school days of the date of the Medical Advisor’s answer. The Program Director will coordinate the

formation of a dispute resolution committee within five school days of receipt of the request to

investigate the dispute. This committee will consist of five members selected by the student from the

following list.

From Washington State Community College:

(pending each individual’s agreement to/and availability to on the committee)

• Director, Respiratory Therapy Technology Program

• Director, Medical Laboratory Technology Program

• Director, Nursing Programs

• Director, Nursing Advancement

• Director, Physical Therapist Assistant Technology Program

• Coordinator, Massage Therapy

• Professor and Radiologic Technology Advisor

From Marietta Memorial Hospital:

(pending each individual’s agreement to/and availability to on the committee)

• Any Staff Development Specialist

• Director, Memorial Cancer Center

• Any Radiation Therapist

• Director, Volunteer Services

From WVU Medicine Camden Clark Medical Center Memorial Campus:

(pending each individual’s agreement to/and availability to on the committee)

• Chief Radiation Therapist

• Radiation Oncology Technologist

• Specialty Services – Cardiac Cath Lab

The dispute resolution committee will investigate the dispute, including the possibility of hearings, and

render a written answer to the student within ten school days (Monday – Friday, excluding national

holidays) of forming.

If the student is still unsatisfied with the decision, they may appeal to the Washington State Community

College Academic Appeals Process at level two. (See the Academic Appeals Process in the Washington

State Community College Handbook.)

The process ends and the decision is final when the final step of the Washington State Community

College Academic Appeals Process has been completed.

In the special circumstance that the clinical site’s radiology department or hospital prohibits the student

from being in any clinical assignment for any reason, the student will be terminated from the program

because the student will NOT be able meet the Applied Radiography requirements). The student may

appeal this decision through the same process as outlined above. If the student goes through the

process and is denied reinstatement, the process ends when the Washington State Community College

academic appeals process ends and that decision is final.

If, at any stage of the appeals process, the student is given a “conditional” reinstatement into the

program (conditional on the hospital allowing the student to be readmitted to the clinical setting), they

must then appeal through the sponsoring institution’s (Marietta Memorial Hospital) administrative

process for re-admittance.

This process includes the following steps:

1. Appeal in writing to the Vice President of Marietta Memorial Hospital, Clinical Services or their

delegate within five school days of the “conditional reinstatement”, who will provide a written

answer within ten school days.

If the student is not satisfied with this answer:

2. They may appeal in writing to the President of the sponsoring Institution within five school days

of the Vice President’s answer, who will provide a written answer within ten school days.

This decision is final.

In the case of a suspension or termination from the program for cause, (violation of program,

department, hospital rules, violation of the Code of Ethics, or any other situation that the hospital

deems necessary to prohibit the student from being in the clinical setting), the student will not be

allowed to attend clinical assignments during the appeal process. If the student is reinstated, they must

make up the time missed according to the “Clinical Make up Policy”.

The student may continue in didactic classes during the appeal process. If the student does not attend

didactic classes during the appeals process, and is reinstated, they would follow the didactic make up

policy.

Documentation of all dispute resolution processes will be maintained in the student’s file.

Allegations of Non-Compliance with J.R.C.E.R.T. STANDARDS

It is the policy of the School of Radiologic Technology to operate within compliance of the Joint Review

Committee on Education in Radiologic Technology. This is available at

https://www.jrcert.org/wp-content/uploads/Documents/Resources/Standards-PDFs/2021-Radiography-

Standards.pdf

It is the policy of the School of Radiologic Technology to assure timely and appropriate resolution of

complaints regarding allegations of non-compliance with J.R.C.E.R.T. STANDARDS and maintain record of

such complaints and their resolution.

The JRCERT Reporting Process for Allegations against a Program is found at the following hyperlink on

the JRCERT Website:

https://www.jrcert.org/students/process-for-reporting-allegations/report-an-allegation/

Joint Review Committee on Education in Radiologic Technology

20 N. Wacker Drive, Suite 2850

Chicago, IL 60606-3182

312.704.5300

www.jrcert.org

Joint Review Committee on Education in Radiologic Technology (JRCERT)

Process for Reporting Allegations

I. Important Notes

1. The JRCERT cannot advocate on behalf of any student(s). An investigation into allegations of non-compliance addresses only

the program’s compliance with accreditation standards and will not affect the status of any individual student.

2. The investigation process may take several months.

3. The JRCERT will not divulge the identity of any complainant(s) unless required to do so through the legal process.

II. Process

1. Before submitting allegations, the individual must first attempt to resolve the complaint directly with program/institution

officials by following the due process or grievance procedures provided by the program/institution. Each program/institution

is required to publish its internal complaint procedure in an informational document such as a catalog or student handbook

(Standard One, Objective 1.1).

2. If the individual is unable to resolve the complaint with program/institution officials or believes that the concerns have not

been properly addressed, he or she may submit allegations of non-compliance to the JRCERT:

Chief Executive Officer

Joint Review Committee on Education in Radiologic Technology

20 North Wacker Drive, Suite 2850

Chicago, IL 60606-3182

PH: (312) 704 – 5300

Fax: (312) 704 – 5304

Email: [email protected]

3. The Allegations Reporting Form must be completed and sent to the above address with required supporting materials. All

submitted documentation must be legible.

4. Forms submitted without a signature or the required supporting material will not be considered.

5. If a complainant fails to submit appropriate materials as requested, the complaint will be closed.

The Higher Education Opportunities Act of 2008, as amended, provides that a student, graduate, faculty, or any other

individual who believes he or she has been aggrieved by an educational program or institution has the right to submit

documented allegation(s) to the agency accrediting the institution or program.

The JRCERT, recognized by the United States Department of Education for the accreditation of radiography, radiation therapy,

magnetic resonance, and medical dosimetry educational programs investigates allegation(s) submitted, in writing, signed by

any individual with reason to believe that an accredited program has acted contrary to the relevant accreditation standards

or that conditions at the program appear to jeopardize the quality of instruction or the general welfare of its students.

Allegations Reporting Process Revised 01/2022

The JRCERT promotes excellence in education and elevates the quality and safety of patient care through the

accreditation of educational programs in radiography, radiation therapy, magnetic resonance, and medical dosimetry.

Joint Review Committee on Education in Radiologic Technology

20 N. Wacker Drive, Suite 2850

Chicago, IL 60606-3182

312.704.5300

www.jrcert.org

Joint Review Committee on Education in Radiologic Technology (JRCERT)

Allegations Reporting Form

I. General Information

Name of Complainant

Signature

Date

II. Institution Sponsoring the Program

Name

Type of Program

☐ Radiography ☐ Radiation Therapy ☐ Magnetic Resonance

☐ Medical Dosimetry

III. Required Information

1. Attach a copy of the program’s publication that includes the due process or grievance procedure.

2. Provide a narrative that identifies what you did at each step of the due process or grievance procedure, copies

of materials you submitted as part of your appeal, and copies of correspondence you received in response to

your appeal.

3. List the specific objective(s) from the accreditation standards (available at www.jrcert.org/jrcert-standards) and

indicate what the program is alleged to have done that is not in compliance with the cited objective(s).

Example

Objective: 5.4 direct supervision pre-competency

Allegation: Students often do patient exams without supervision before they have completed a

competency check-off.

Allegations Reporting Form Revised 01/2022

Address

City and State

IV. Identify what was done at each step of the due process or grievance procedure (remember to attach

copies of materials you submitted as part of your appeal and copies of correspondence you received in

response to your appeal).

Allegations Reporting Form Revised 01/2022

V. List the specific objective(s) from the accreditation standards (available at www.jrcert.org/jrcert-

standards) and indicate what the program is alleged to have done that is not in compliance with the cited

objective(s).

Allegations Reporting Form Revised 01/2022

The JRCERT promotes excellence in education and elevates the quality and safety of patient care through the

accreditation of educational programs in radiography, radiation therapy, magnetic resonance, and medical dosimetry.

The Allegations of Non-Compliance with J.R.C.E.R.T. Standards policy assures the student of two things:

1. The right to be heard by the program director

2. The right to appeal the resolution through proper channels, which is the “Dispute Resolution

Procedure”

If a student feels the program is not in compliance with J.R.C.E.R.T. STANDARDS, they may initiate the

“Dispute Resolution Procedure”, in regard to non-compliance with J.R.C.E.R.T. STANDARDS.

If the resolution is appealed past step one of the “Dispute Resolution Procedure”, any and all individuals

involved in the dispute resolution process will be provided with a copy of the STANDARD in question,

along with the Guide for Program Analysis to use as a reference.

A record of allegations of non-compliance with JRCERT STANDARDS and their resolution will be

maintained by the Program Director, reported to the advisory committee, and be available for review by

any community of interest on request.

If the individual is unable to resolve the complaint through the Dispute Resolution procedure, they may

submit allegations of non-compliance to J.R.C.E.R.T. at www.jrcert.org. The JRCERT Reporting Process for

Allegations against a Program is found at the following hyperlink on the JRCERT website:

https://www.jrcert.org/students/process-for-reporting-allegations/report-an-allegation/

The Allegations Reporting Form and instructions are available upon request from the Program Director.

Student Records Policy

Student records are kept in strictest confidence, and maintained in accordance with the Family

Education Rights and Privacy Act (Buckley Amendment). All Certificate Award records are maintained by

the Program Director. Academic grades are on file at the School of Radiologic Technology and at

Washington State Community College. The School of Radiologic Technology keeps the student’s

Certificate Award Records, which includes:

a) Course audit sheet kept indefinitely in master file

b) Transcripts kept indefinitely in master file

c) Disciplinary records kept indefinitely in master file

d) Documented clinical competencies

e) A detailed file on each student during the program and 6 years post-graduation will include all

documentation and paperwork for the program. At the beginning of year 7 post-graduation, the

student file will be paired down to the documents listed above.

Student transcripts are available to the student on request. Transcripts will be sent to any institution or

any individual for which the student files a signed “permission to release transcripts” form. “Directory

Information” may be released by the school without specific student permission. The school may refuse

to release transcripts without the written permission of the student. Directory information is considered

public information and includes confirmation of student as enrolled, graduated or withdrawn and dates

of attendance.

Pregnancy/Long Term Illness/Leave of Absence/Catastrophic /Event Policy

The intent of the school of Radiologic Technology is to provide a non-discriminatory policy toward the

pregnant student/student with EXCUSED long-term absence and at the same time provide a

nonrestrictive policy toward all program students.

The dangers of radiation to the developing fetus are well documented and the NCRP, NRC, and ASRT have

established radiation exposure limits and specific guidelines for the pregnant worker and student. This

information is covered in the orientation session prior to the first day of classes, and is available to any

student on request. The Pregnancy Policy allows VOLUNTARY declaration. The student has the option as to

whether or not to inform program officials of her pregnancy. If the student chooses to VOLUNTARILY

inform school officials of her pregnancy, it must be in writing on the “declaration of pregnancy” form. The

student has the option of Written Withdrawal of declaration of pregnancy at any time.

In the absence of this voluntary written declaration, a student cannot be considered pregnant, and may

continue the educational program without modification.

If the student files a declaration of pregnancy, the Program Director and Medical Advisor will make her

aware of the dangers involved, and the radiation exposure levels that are deemed to be within safety

limits and will review radiation safety procedures.

The student must weigh the risk factors and decide for herself which options listed below to choose. The

student takes sole responsibility for her decision.

If the student becomes pregnant or requires an EXCUSED long term leave of absence BEFORE

BEGINNING THE PROGRAM, and files a voluntary declaration of pregnancy/proof of excusable leave of

absence, they have the following options:

1. The student may withdraw from the program without prejudice.

2. The student may defer entering the program for a year. The position will be guaranteed by the

school of Radiologic Technology to the student for the following year’s class. Once the student

chooses the option to defer, they forfeit their seat in the class until the next year.

3. The student may begin the program and adhere to the same policy that is in place for students

who become pregnant during the program.

4. The student has the option of written withdraw of declaration, and may continue the

educational program from that point on without modification.

If a student is pregnant when she begins the program, or becomes pregnant during the program, and

files a voluntary declaration of pregnancy (ALSO applies to excused Leave of Absence) they have the

following options:

1. The student may withdraw without prejudice.

2. The student may immediately begin a leave of absence from the program, and will begin upon

notification to the Program Director that this is the option of choice. The student will be

readmitted to the program at the beginning of the FIRST semester in the next AVAILABLE year.

ALL RADT courses MUST be retaken unless the student can achieve an (82.5%) or higher on an

evaluation exam in each course.

3. The student may immediately begin a leave of absence from clinical classes and continue to

attend didactic classes. The student will attend classes as long as possible, and return for classes

as soon as possible after delivery.

If this option is taken, A doctor’s release to resume classes and clinical activities may be

required. All clinical education time must be made up before the student may graduate. The

student will be responsible for all material missed when not in class. The student must make up

all tests missed according to the Exam Make-up Policy.

4. The student may opt to continue in the program without modification, but with the following

benefits. If the student takes this option, she will be advised by the Program Director, and

Medical Advisor of the school as to the guidelines concerning prenatal radiation exposure, and

safety precautions. The student may fill out a declaration of pregnancy form, and the monthly

exposure will be reviewed by the student, Program Director, and Medical Advisor. The exposure

limits as set by the aforementioned regulatory agencies requires the exposure for the entire

pregnancy not to exceed .5 REM; 50 mrem for any one month on Landauer Report. The student

will be issued a “Fetal Badge” upon declaration of pregnancy. The student will accept the

responsibility of practicing proper radiation safety measures and monitoring during the

pregnancy.

The student may continue in clinical education as long as the radiation levels on the monitoring

device is within the accepted limits. No change in schedule will be made for the student. She

may continue as long as she is able to fulfill the requirements and elements of the program.

When the student is no longer able to fulfill the requirements and elements of the clinical area,

as determined by the student, the Clinical Instructor, the Program Director, or the Medical

Advisor, the student may immediately begin her leave of absence from clinical education in

accordance with the absentee/make-up policy.

The student, if able, may (and is encouraged to) continue to attend classes as long as she is able.

The student should begin attending classes after delivery as soon as possible, and resume the

clinical schedule as soon as possible. (A doctor’s release to resume classes and clinical activities

may be required.) All clinical education time must be made up before the student may graduate.

The student will be responsible for all material missed when not in class.

Absentee and Class Make Up Policy

No profession places a higher premium on attendance and punctuality than the medical profession.

Your colleagues depend on you, and more importantly, your patients depend on you. In preparing you

for the profession, it is the intent of the program to provide the student with incentive (positive and

negative reinforcement) to develop and/or maintain proper attendance ethics.

Regular and punctual attendance at all classes is required of each student. The student is responsible for

all work missed when absent and should make the necessary arrangements with the instructor to

complete that work. Should a student be absent beyond the instructor’s minimum attendance

requirements, irrespective of the reason for the absences, the instructor can recommend to the

appropriate dean that the student be dismissed from the course and program.

Student absences are designated as “EXCUSED” or “UNEXCUSED”.

An “EXCUSED” absence is designated IF the student provides:

1. a physician’s excuse

2. clinical site’s health nurse excuse

3. jury duty documentation

4. family funeral

a) 3 days EXCUSED absence for immediate family [father, mother, brother, sister]

b) 1 day EXCUSED absence for extended family [grandparents, uncles, aunts, cousins]

5. inclement weather (see this policy)

6. other situations that the Program Director or Clinical Coordinator deem as “EXCUSED” absence.

An “UNEXCUSED” absence is defined as missing a class without an acceptable documented excuse.

The specific ramifications of the “excused” or “unexcused” absence will be articulated in the Didactic

and Clinical Absence Policy that follows:

1. RADT (technical) Courses Didactic Absentee Policy

• The absentee/makeup policy for each course will be articulated in the course syllabus.

• There will be a two-point deduction in the course grade for each “unexcused absence”

from class.

• There will be a one-point deduction for each “tardy” from the course grade.

• The student is responsible for all material missed in class, and must make arrangements

to make up exams missed according to the specific course syllabus.

2. RADT (technical) Clinical Courses Absentee/Make up Policy

• The specific policies may vary from course to course and semester to semester due to

different number of class sessions during different semesters, and to reflect the

student’s progression through the various stages of training.

• If WSCC closes for inclement weather, all didactic and clinical classes are cancelled.

• If WSCC is on a “2-hour delay”, DIDACTIC CLASSES with a start time before 10:00 am

are cancelled and classes with a start time of 10:00 am and after are held. (clarification

added 1.27.2014)

• If WSCC is on a “2-hour delay”, CLINICAL CLASSES will begin at 10:00 am at the assigned

clinical site. (See “Inclement Weather Policy” for more information. (clarification added

1.27.2014)

• In general, in the Applied Radiography (clinical) courses, points will be deducted from

the “base grade” in proportion to the percentage or number of hours or days absent

from class. The student must “call off” from clinic.

• An “EXCUSED” absence in clinic means that the points are still deducted from the base

grade, BUT, as an “excused” absence, the student MAY make the hours up and have the

points reinstated. “Make-up” days, times, and room assignments must correspond to

those missed.

• Make up times MUST be approved in advance by the Program Director and Clinical

Coordinator.

Course Completion Requirement

The didactic courses are taught in sequence, and each didactic course is the prerequisite for a future

course, and each course in taught only ONCE during the student’s two-year program. Because of this, if

the student is unable to complete a didactic course due to accident, illness, etc., in time to meet the

prerequisite for a subsequent course, they may necessarily be required to withdraw or defer as

articulated in the “pregnancy policy” options, which will apply.

Clinical Education Requirements

1. Prompt attendance in all clinical assignments must be maintained. Specific attendance

requirements will be articulated in each semester’s Applied Radiography syllabus.

2. The student must be able to perform the physical requirements of clinical education. These

physical requirements include, but may not be limited to:

a) Read technique charts

b) Hear and respond to patient’s needs and requests

c) Speak clearly so patients understand

d) Stand

e) Ambulate for extended periods of time

f) Manipulate mechanical and electrical equipment

g) Lift and move patients and supplies

If the student is unable to perform these requirements because of injury, illness, pregnancy, or

other reasons (requires physician’s documentation), they must begin a leave of absence from

clinical education. The hours missed must be made up before the student can graduate (if the

student misses over 40 clinical hours in the year). The student may continue to attend classes

as long as physically possible. A Doctor’s release may be required for the student to begin

clinic time following an extended absence.

3. The student must rotate through all clinical assignments and gain working knowledge of the

equipment and procedures done. The rotation schedule will be predicated on the educational

advantage that can be achieved in each of the rotation areas. This is subject to review during the

course of the training program and the number of rotations and the areas of rotation may be

adjusted as deemed necessary by the Program Director and Clinical Coordinator in order to

meet this educational goal. The student’s knowledge of equipment will be documented by

Clinical Objectives sheets, Patient Procedure sheets, and Weekly Evaluations. If the student fails

to turn in all clinical objective sheets, patient procedure sheets, and proper number of weekly

evaluations, they will be dropped two points in Applied Radiography for each of the above

items. Assignment rotations are articulated to the student in the Applied Radiography course

syllabus. If the student is absent for an entire rotation, they must make up the time in

accordance with the “absentee policy”.

4. The student must satisfactorily complete all clinic room objectives, competency and

performance evaluations on or before the required deadline set each term. The student must

maintain a “C” average. There will be required point deductions if required elements are not

filed by the appropriate date. Also, be aware that ALL audited required elements must be

completed, filed, and documented before the student is eligible for graduation.

5. The student must satisfactorily handle emergency room patients and produce satisfactory

images within a reasonable time frame as dictated by the level of ability according to the

semester involved. This will be monitored by the clinic (weekly) evaluations.

6. The student must communicate properly with patients and with other students, technologists,

and visitors. The student must also demonstrate compassion, professional, and ethical conduct

toward the patients. Every patient deserves and must receive compassionate, professional

care with dignity and privacy. Students displaying unprofessional conduct and inappropriate

communications to or in front of patients, or to any other individual in or out of the hospital

setting will be disciplined according to the “disciplinary policy”.

7. The student will adhere strictly to the dress code at all times during both clinical and didactic

education activities. Deviation from dress code will be disciplined according to “disciplinary

policy”.

8. The student must be able to cope with, and function under stressful situations. This may include

personality conflicts with other students, or staff. The student is expected to try to resolve any

problems with other students or staff in a timely manner and a positive manner. The student is

NOT to complain, gossip, or discuss personal problems with other students or staff. Problems

should be handled in a positive, discrete manner. If a problem between two students or

between a student and a member of the staff cannot be resolved by the parties involved, the

student is to fill out a “problem solving form”, describing the nature of the dispute, and steps

taken to resolve it, and turn it in to the Clinical Coordinator. The Program Director will begin the

steps to resolve the dispute according to the “dispute resolution policy”.

9. Students will not be permitted in the clinical areas when not scheduled without special

permission. Students coming to the clinical setting during “off hours” will be disciplined

according to the “disciplinary policy”.

10. Students are permitted a 15 minute break during the A.M. clinical schedule, and one 15 minute

break during the P.M. clinical schedule. This break is scheduled by the Clinical Instructor or their

delegate. The break is predicated on patient flow. Occasionally, because of extreme patient

flow, the break may not be available. The student is required to be in their clinical area at all

other times unless changed by the Program Director or Clinical Coordinator. Being late off break

will result in discipline according to the “disciplinary policy”.

11. All terminal competencies must be filed by the end of the sixth (final) semester. Failure to

complete all objectives by the prescribed time will result in a grade of “Incomplete”. The student

cannot graduate until the final competencies are completed. The student may continue in

clinical education past graduation, if necessary to complete these final competencies.

12. Eating and drinking in the clinical area if forbidden. Any student who eats or drinks in the clinical

area will be disciplined according to the “disciplinary policy”.

13. The clinical sites are smoke free institutions. Smoking is not permitted inside the building. Any

student who smokes inside the building will be disciplined according to the “disciplinary policy”.

14. Image (lead) I.D. markers –

• Students must have their ID markers with them at all times while in the clinical area.

Failure to have the markers can result in dismissal from the clinical area for the day or

until the student obtains the proper markers from the Clinical Coordinator.

• The program will provide the first set of markers for the student. If either or both

markers are misplaced or lost, the student may use a loaner pair from the Clinical

Coordinator until a new pair is purchased. Students are required to pay for additional

markers. The cost is approximately $22.00.

• Self-made markers may not be used. Using self-made markers or not using markers will

result in discipline according to the “disciplinary policy”.

• It is expressly forbidden for students to use other people’s markers, or loan markers for

other people to use. Discipline for this will be administered according to the

“disciplinary policy”.

• The student will not be allowed in the clinical area if they do not have a Right and a Left

marker with their assigned I.D. number. An absence from clinical for this reason is

recorded as an “unexcused” absence and those hours may not be made up and

reinstated.

15. Radiation Protection –

• The student is required to adhere to all accepted radiation protection procedures as

they apply to themselves, patients, and guests.

• Patient shielding, collimation, and instrumentation as taught in class (RADT 1010) MUST

be adhered to.

• The student MUST utilize the cardinal rules of time, distance, and shielding to protect

themselves.

• The student will receive all necessary didactic (cognitive) instruction as it relates to

radiation protection prior to the first lab and/or clinical assignment.

• Radiation monitors are provided to the students by the sponsoring institution (Marietta

Memorial Hospital) and reviewed by the R.S.O. (Radiation Safety Officer) of the

sponsoring institution.

• Students MUST wear the Radiation Monitor appropriately (as taught in class) AT ALL

TIMES while in clinic. Students will not be permitted in clinic without the monitor.

• Students MUST NOT hold image receptors during any radiographic procedure.

• Students should not hold patients during any radiographic procedure.

• The Program identifies a “Threshold Dose” of ALARA I (10% of D.E.L. [Dose Equivalent

Limit] which is 125 MREM/calendar quarter). Any student who exceeds ALARA 1 (10% of

D.E.L. [Dose Equivalent Limit] which is 125 MREM/calendar quarter) will be notified, and

will be required to meet with the program’s (sponsoring institution’s) R.S.O. (Radiation

Safety Officer) to be informed of protocol, and will be required to follow the protocol

prescribed by the R.S.O.

▪ Any clinical assignments delayed due to this protocol must be made up within

protocol as a requirement for graduation.

• M.R.I. Safety Screening Protocol for Students with access to M.R.I.

• JRCERT Objective 4.3: Assures that students employ proper radiation safety practices.

(added to policy manual 9.2.2015)

• Students will be rotated through M.R.I. one time to observe.

• Students must be screened for magnetic wave or radiofrequency hazards prior to this

rotation. Students must complete and file the screening questionnaire which will be

reviewed by a registered M.R.I. Technologist, who will verify the student’s permission to

rotate in the M.R.I. area. The student will complete the questionnaire in the presence

of, and under the supervision of the Program Director, the Clinical Coordinator, or the

Registered M.R.I. Technologist.

16. Safe and Appropriate use of Energized Laboratories -

• Student use of energized laboratories (clinical sites’ radiology rooms) must be under the

direct supervision of a qualified radiographer.

• Students are not permitted to use the energized labs without a readily available

qualified radiographer.

• Disciplinary action for unauthorized use of an energized lab will begin at the written

warning step. (Fall 2011, approved by Advisory Committee).

17. The program will provide educational instruction and laboratory demonstration of safety

procedures relative to workplace hazards during orientation week and during the Introduction

to Radiologic Technology course taught the first semester of the program, in advance of the first

clinical assignment. The program provides mandatory education completed through the

Learning Management System provided by the sponsoring institution and is completed at

orientation prior to attending clinic, again at the first of each calendar year which means the

students completes it 3 time during the program. This includes but is not limited to back safety,

fire safety, electrical safety, HAZCOM, workplace violence, ergonomics, infection control,

bloodborne pathogens, TB, hazardous drug safety, and radiation safety.

For more information on WSCC safety and campus procedures, please refer to the WSCC Student

Handbook on the website.

https://www.wscc.edu/wp-content/uploads/2022/06/handbook_2022.pdf

Student Support Services

A. Provided by Clinical Sites

(Note: Not ALL services offered by ALL clinical sites.)

(The Clinical Coordinator can advise the student of the specific support services provided by that

site.)

1. Emergency Room services

• 24 hours; 7 days a week

• The student is responsible for costs incurred.

2. Employee Health services (inoculations, triage, in-services)

3. Food services (cafeteria and snack bar)

4. Health Information Services (physician referral) (by phone)

5. Infection Control (in-services, advisement)

6. Laboratory services (screening)

7. Laundry services

8. Library services

▪ Book collection

▪ Research services

▪ Internet education and basic training

9. Security services

• 24 hours; 7 days a week

10. Staff development services (in-services) on request

11. Advising services (on request)

• Program Director

• Clinical Coordinator

• Medical Advisor

B. Provided by Washington State Community College

1. Financial Aid

2. Business Office services (tuition, refunds)

3. Records Office services

4. Academic Advising

5. Career Planning services

6. Job Placement services

7. Tutoring services

8. Make up testing and Math & Writing labs

9. Job lab (interview and resume skills)

10. Computer Application Learning Center

11. Library Services

12. Placement Testing (by appointment)

Student Health Services

Injuries and Illnesses

If the student sustains an injury of any kind while in clinic or class, they may be required to go to the

E.D., or Out-Patient Services for treatment. This determination may be made by the Clinical Coordinator,

Radiologist, or Staff Technologist.

The student is responsible for all costs for medical treatment and procedures. It is the student’s

responsibility to secure insurance coverage.

If the student refuses treatment, they must sign a waiver declaring their refusal of treatment, and

therefore takes all responsibility for any resulting treatment or problems.

In either case, the student must, if required, file an incident report. Refusal to do so will be considered

insubordination.

If a student reports to class or clinic and it is determined by the Clinical Coordinator, Radiologist, or Staff

Technologist (if evening or weekend) that the student is ill, they may be required to leave. If the student

becomes ill during the course of the day, they must report to the Clinical Coordinator, Radiologist, or

Staff Technologist (if evening or weekend) that they are ill, and leave.

All first-year students are required to have a two-step Mantoux skin test prior to patient contact. All

first-year students will be tested for Rubella Immunity. If lab results show no immunity, the student will

be referred to the emergency department for the Rubella vaccine. Students cannot have patient contact

unless they are immune or vaccinated for Rubella.

Students will be given an opportunity to receive the hepatitis B vaccine. This in not mandatory, but

highly recommended.

The Mantoux skin test (chest x-ray if required) and hepatitis B vaccine will be scheduled for the student

by the hospital health care nurse, at no cost to the student.

Covid vaccination as required by clinical sites

General Appearance and Efficiency

1. Hands must be kept cleaned and washed after each patient.

2. Breath should be free of any offensive odors.

3. Cologne and perfume should be used in minimal amounts.

4. Uniforms must be freshly laundered and “pressed” (wrinkle free).

• Pant legs must be no higher than the top of the shoe, and may NOT drag the

floor. The student is responsible for adjusting length, if necessary.

5. Identification badge must be worn at all times.

• The badge is to be worn above the waist on the left front part of the student’s

uniform, clipped to the collar or pinned to the uniform.

• Nothing is to be affixed to the front of the badge.

• If the photo I.D. badge is lost, or if there is a name change, it is the student’s

responsibility to purchase a new one from human resources immediately.

6. The radiation monitor will be worn at all times. The monitor will be worn at the collar on

the outside of the lead apron. The student will not be permitted in the clinical area

without the monitor. If the student misses clinical time for this reason, the time missed

will be considered “Unexcused Absence”.

If the student declares a pregnancy and wishes to continue in the program, she will be

issued a “Fetal Monitor” as soon as possible.

7. Hospital policies will be adhered to while in clinical areas.

8. Radiographic rooms will be kept clean and stocked with adequate linens and supplies.

Failure to do so will be reflected on weekly, midterm, and end of term evaluations.

Continued failure to do so will result in discipline beginning with the written warning

stage.

9. Professional conduct, courtesy, and co-operation will be exercised at all times to

patients, visitors, fellow students, and technologists. Failure to display professional

conduct, courtesy, and co-operation will result in discipline beginning with demerit step.

10. No gum chewing allowed in clinic or class. Discipline for gum chewing will begin at the

written warning stage.

11. The student must never attempt to diagnose an exam, and must never give a report to a

patient, or the patient’s family unless given a direct order to do so by the attending

physician or radiologist. Discipline for this will begin at the demerit stage. If it is

determined that the student breeched patient confidentiality, the student will be

dismissed from the program.

12. The student must never discuss a patient’s condition, radiography report, or diagnosis

with the patient, the patient’s family, or anyone outside the department unless

instructed to do so by a physician. Discussion of any given radiographic procedure,

results, or prognosis will be limited to the purpose of education, and will not include

personal information about a specific patient. If it is determined that the student

breeched patient confidentiality, the student will be dismissed from the program.

13. Visits by friends or relatives during clinical education is not permitted. Discipline for this

will begin at the written warning stage.

14. Hobbies and recreational reading material are not permitted in the clinical area at any

time. Discipline for this will begin at the demerit stage.

15. No sitting on counter tops, wheelchairs, patient waiting area, on tables (stationary or

portable), or in the hallways or any area open to patients, visitors, or staff. Discipline for

this will begin at the verbal warning stage.

16. Students are not permitted to loiter in the secretarial area, or the radiologist’s areas.

17. The department’s telephones are for professional and business use. Students should

instruct relatives and friends not to contact them by phone except in the case of

emergency. Use of department telephones for personal use is prohibited. The student

may use cell phones on lunch break or morning or afternoon breaks.

Use of Personal Electronic Devices (P.E.D.) (i.e. cell phones, smart watches, personal

computers) are not permitted in class, lab, or clinic. These devices may be use ONLY in

the Institution’s “designated areas” on lunch break or morning or afternoon breaks.

Discipline for unauthorized use of department telephones, or P.E D.’s will begin at the

demerit step of the disciplinary policy.

18. Lunch periods:

On days the student is in clinic, the lunch period is 30 minutes. The students may use

the hospital cafeteria to purchase their lunches or to use if they bring their lunch.

Students are not permitted to eat in the department or patient or public areas of the

hospital. Students who wish to leave the hospital premises during lunch must get

approval from the Clinical Instructor. The student must be back and check in by the end

of the allotted lunch period time. Discipline for exceeding the lunch period time and

reporting back late will begin at the verbal warning step if not over ten minutes late. If

over ten minutes late returning the first time, discipline will begin at the demerit step.

Radiology Student Clinical Site Parking Policy

The specific parking policy for the assigned clinical site will be articulated with the student at clinical

orientation. The parking procedure for the specific clinical site must be followed and will be strictly

enforced.

If a student receives a parking ticket from the security department for a parking violation, discipline will

begin at the demerit step.

Inclement Weather Policy

The School of Radiologic Technology will close due to inclement weather whenever W.S.C.C. closes for

inclement weather. If W.S.C.C. is closed, the School of Radiologic Technology is closed. There will NOT

be a separate announcement for the School of Radiologic Technology.

If W.S.C.C. holds classes, the school of Radiologic Technology will hold didactic and clinical classes.

However, the staff of the school is concerned with the student’s safety, and does not want the student

to attempt to come to school if they do not believe it is safe to do so. It is, therefore, the student’s

responsibility to assess the road conditions they face, and make a decision as to whether or not to come

to school. It is the student’s responsibility to use good judgment in deciding whether or not to come to

school. The school assumes no responsibility, and cannot be held responsible in the event the student

has an accident.

If a student is unable to attend school due to inclement weather, but classes are held, the student will

be given the following options.

1. The student may choose to charge the clinic day to their 40 hours of sick time, if

available.

2. The student may opt to make up the clinic hours missed by volunteering to come in on

non-clinic days if prescheduled through the program manager or clinical instructor.

3. The day will be considered an “incident” (“excused absence” – missed hours accrue in

clinic and didactic classes)

4. With any option, the student will be responsible for any material missed in class, and

any exams missed must be made up according to the “makeup policy”.

If the student cannot make it to school because of inclement weather on a day classes are held, or on a

shift when school dismissals are not announced, they are required to call off for inclement weather by

the hour they are due to report if on day shift. Failure to report off by the appropriate time will result in

the absence being considered as “Unexcused”.

This may be waived by the Program Director if it is determined the phone lines were out of order at the

time.

If the student calls off for inclement weather on a day when school closings aren’t announced, it will be

the Program Director or Clinical Coordinator’s option to declare that day a “snow day” or not.

If W.S.C.C. closes for inclement weather, all didactic and clinical classes are cancelled. If W.S.C.C. is on a

“2-hour delay”, DIDACTIC CLASSES with a start time before 10:00am are cancelled and classes with a

start time of 10:00am and after are held. (clarification added 1.27.2014)

If W.S.C.C. is on a “2-hour delay”, CLINICAL CLASSES will begin at 10:00am at the assigned Clinical Site.

(see “Inclement Weather Policy, for more information. (clarification added 1.27.2014)

Academic Class Policy

Any student that has a grade average of less than “C” (82.5%) in ANY RADT course at midterm, or less

that “C” in ANY of the following NON-RADT courses that is required for the Certificate Award (BIOL

2310, BIOL 2320, HLTH 1800), will be placed on Academic Probation, identified by receipt of an

“Interim Report”.

A FINAL COURSE GRADE of less than “C” (82.5%) in ANY RADT course during any academic semester, or

less than “C” on any of the following NON- RADT courses (BIOL 2310, BIOL 231L, BIOL 2320, BIOL 232L,

HLTH 1800, MATH 1104 or equivalent/higher), by the beginning of the semester immediately following

the (revised 12.5.2013) semester in which it is listed on the Certificate Award curriculum, will result in

Academic Dismissal from the program.

* Revision approved by Advisory Committee 12.5.2013)

Individual course policies will be explained on the course syllabus given to the students at the beginning

of each academic course.

Beginning with the second semester, the prerequisites for ALL RADT courses is successful completion of

all previous program courses required for the certificate award. Failure to complete all previous term

courses required for the certificate will result in academic dismissal from the program.

If the student fails to achieve a passing grade in the following NON-RADT course (SPCH 2060) at the end

of the last program semester, they would receive a “temporary” grade of “F” on the Certificate Award

transcript and not be eligible for graduation. If the student retakes this course and passes it with a “C”

or better, the transcript grade will be changed, made permanent, and the student would be eligible for

graduation IF all other graduation requirements have been met. REMINDER: The A.A. S. degree may

NOT be awarded until the Certificate Award is awarded.

ALL Certificate Award courses must be successfully completed according to program policies and

curriculum for the student to be eligible for graduation in accordance with JCERT STANDARDS.

ACADEMIC COURSE GRADING SCALE FOR ALL RADT COURSES

A = 94.5% - 100.0%

B = 88.5% - 94.4%

C = 82.5% - 88.4%

F = Below 82.5%

Academic grading scale for NON-RADT courses are set by the college/instructor. The program accepts

the letter grade for transfer to the Certificate Award transcript.

BIOL 2310, BIOL 231L, BIOL 2320, BIOL 232L, HLTH 1800 and MATH 1104 must be completed with a

grade of “C” or higher by the end of the semester in which it is listed on the Certificate Award

curriculum to maintain a seat in the program.

SPCH 2060 must be completed with a passing grade by the end of the semester requirements for the

Certificate Award.

Method of Determining Clock Hours and Credit Hours for Didactic and Clinical Courses

(added to policy manual Summer 2020)

• Credit hours in didactic courses are based on number of clock hours the student is present in the

classroom per week.

• Credit hours in clinic/lab are awarded on a formula of 7 clock hours = 1 credit hour, which is

consistent with the Ohio Board of Regents requirements for Associate Degrees, and other

Health Programs in the college articulated institution

• Example: RADT 1120 is a 3-credit hour didactic course. The student is in the classroom for 3

hours per week (1.5 hours on Monday and 1.5 hours on Friday) for the semester

• Example: RADT 1320 is a 2-credit hour clinical/lab course. The students are at the clinical site for

7 hours per day for 2 days a week during the semester

Graduation Requirements: Variable Release

Certificate from the School of Radiologic Technology

A student may be released after the end of the 6

clinical semester if they have successfully completed

all didactic courses in accordance with the program’s policies and curriculum, completed the 6

clinical

semester, and meets the following criteria.

1. Completed all room/assignment objectives.

2. Completed all required assignment rotations.

3. Completed all performance competency objectives (check offs and rechecks) with at least an

85%. This will be monitored by the clinical instructor’s sign off sheet.

4. Completed all makeup time in clinic through the end of the 6

didactic semester.

5. Completed all “terminal objectives”.

6. Completed all competency “finals”.

7. Made application to sit for the A.R.R.T. Registry Exam.

8. Returned all library books.

9. Paid all fees, dues, or other charges owed.

The student will receive their certificate at the formal graduation program on the announced date.

If a student has not completed all of the above graduation requirements by the end of the 6

clinical

semester, but is still enrolled in the program under policy, they may continue on the clinical schedule

until all requirements are met within a reasonable time frame as set by the Program Director. The

student must continue on a normal 40 hour per week clinical schedule until all requirements are met.

The student is reminded that they must complete the program in time to be eligible for the A.R.R.T.

Certification Exam.

The student will be allowed to participate with their class in the graduation program. The student will

receive an unsigned certificate at the program and will receive the official, signed certificate upon

completion of graduation requirements.

After the student has completed all of Washington State Community College requirements, and

presents the certificate from the School of Radiologic Technology to WSCC, the student is eligible for the

Associate of Applied Science degree. This will be presented by WSCC according to their graduation

policy. The associate degree may not be earned in advance of the certificate.

Lost and Found

• If a student finds an article, item, etc. in the Radiology department, they are to turn it over to

the technologist in charge. The technologist in charge will return it to the Lost and Found area.

• If a student loses and article, they should report it to the program director or clinical instructor.

The student may be required to report it to security.

Overtime

Periodically, the department becomes extremely busy with an overload of patients. Allied health

professionals are expected to assist in patient care when needed. Occasionally, this occurs at a time the

individual is scheduled to leave.

• The student, like the registered technologists, may be requested to stay and assist until the

patient load is handled.

• If the student stays beyond the schedule time frame to assist with patient care, they will be

compensated with corresponding time off.

• Comp time will be scheduled with the Clinical Coordinator. It is the responsibility of the student

to get written, signed verification of overtime from a staff technologist and inform the Program

Director at first convenience.

• Comp time will be scheduled within ten school days of the day it is accumulated. This is exclusive

of Holidays, Weekend shifts, and Evening shifts. If the student schedules comp time with the

Clinical Coordinator, but patient flow conditions prohibit the student from taking the comp time

at the preapproved time, the student will recycle another ten-day time frame to use it.

• Comp time may not be held for the purpose of accumulating a large amount of time before

using it, however, if there are multiple incidents of overtime during the ten-day time frame, the

time may be added together and use at once.

• Overtime must be approved in advance by the Clinical Coordinator if either are present, and

preapproved by the Senior Technologist in the department if on a shift that neither the Program

Director or Clinical Coordinator are present.

Request for Clinic Time during Breaks

The school academic calendar has some built in long breaks between certain semesters (such as Fall and

Spring). Because of this, students may want to come in a few times to maintain skills and receive some

one on one experience with the technologists.

If the student chooses to “volunteer” to spend some time in clinic during the breaks, they WILL be able

to complete competency evaluations as they present. There will be no weekly performance evaluations,

but the student will need to adhere to ALL program rules as if on a scheduled shift. The student may

NOT “bank” time to use for compensatory time later.

Requests must be pre-approved by the Clinical Coordinator. They will schedule the volunteer hours in

accordance with current policies.

Emergency Preparedness

Emergency preparedness is completed through the Learning Management System provided by the

Sponsoring Institution, and is completed at orientation prior to attending clinic, again at the first of each

calendar year which means the students completes it 3 times during the program.

Communicable Disease Policy

In consideration of the current environment and serious implications for the welfare of the student,

patients, and personnel, it is the responsibility of the student to notify the Program Director when they

are diagnosed as having a communicable disease. This notification must be immediate after diagnosis is

made. Failure to immediately notify the Program Director may put students, patients, and personnel at

risk. This could result in dismissal from the program.

Campus Strategies for Pandemic Influenza Response

College Executive Director of Marketing and Public Relations will work in conjunction with the President

and Emergency Response Team Coordinators to maintain effective, timely communication with the local

community via E-mail, internet, web sites, voice mail and our TV channel. Internet links to relevant

resources include:

➢ www.pandemicflu.gov/

➢ www.cdc.gov.

➢ www.who.int/csr/disease/en/

➢ https://www.wscc.edu/stay-safe/

➢ COVID-19 Notification Form.

Student Employment

• Employment in a clinical education setting affiliated with the program is a relationship between

the student and the employer. The program will not act as an intermediary between the student

and the employer.

• Students may choose to be employed at times other than their regularly scheduled clinical

experience hours. Clinical hours will not be adjusted to accommodate work hours.

• Students may not receive credit for clinical experience and pay simultaneously under any

circumstance.

• Students may not complete any clinical requirements during hours of paid employment.

• Students are prohibited from wearing their program assigned dosimeter and using their student

assigned R/L markers while employed in any capacity.

• Students who choose to work long and late hours may hinder their ability to study and

concentrate in classes, labs, and clinicals. All students are encouraged to maintain a balance

between work and school to assure adequate time is devoted to completion of the program.

Tuition and Refund Policy

Tuition will be paid at the Washington State Community College Business Office by the dates

designated in the schedule for each semester. The student will be ineligible to participate in didactic or

clinical courses if tuition is not prepaid according to the WSCC schedule. This will be treated as an

unexcused absence. The student is reminded that three unexcused absences in a row results in

termination from the program. Refunds are in accordance with WSCC policy.

Fee Schedule

See current WSCC catalogue for current fee schedules.

Refund Schedule

See current WSCC catalogue for current fee schedules.

Community Service

This policy is included in order to promote community service, and provide a positive reinforcement for

helping to educate the public about this profession and protect the public from misinformation.

If a student volunteers to work at a Clinical Site Hospital sponsored event that is preapproved by the

program manager or clinical instructor (preapproval will be predicated on the educational benefit to the

student, or education of the public or provides an in-service that is preapproved by the program

manager or clinical instructor to a school or civic organization providing education to the public about

the profession or school, they will be….

1. Awarded a merit to be used to supplement the Applied Radiography grade (1 merit awarded for

each 2 hours of volunteer service, and each merit will receive 1 added point to Applied

Radiography grade)

Or (student choice)

2. Amount of time spent in the volunteer service will be considered comp time to be used to (1)

subtract from make-up time owed or (2) used as comp time as defined by policy if the student

does not owe any make-up time.

The student may earn only 1 merit per semester in this manner, may only apply 2 hours of comp time in

this manner, and the activity must be approved in advance. The student must provide written

documentation to the program manager or clinical instructor showing the student’s name, name or

description of activity, amount of time, and description of what the student did.

Harassment

Harassment is defined as unwelcomed advances and inappropriate verbal and/or physical conduct

(sexual and otherwise).

Students who feel victimized or who have witnessed harassment should report the incident to the

Clinical Coordinator. If the Clinical Coordinator is the source of the alleged harassment, the student

should report the problem to the Program Director. In their absence, or if the Program Director is the

source of the alleged harassment, the student should report the incident to the Medical Advisor to the

program.

All students are assured that they will be free from any and all reprisal or retaliation from filing such a

report.

Reports of harassment will be recorded and signed by the student, then carefully and promptly

investigated. Such investigations will include interviews with all relevant persons including the

complainant, the accused, and other potential witnesses.

Students are assured that the privacy of the complaint and the person accused of harassment will be

kept strictly confidential.

If the alleged incident involves an employee of the hospital, the Radiology Director or their delegate will

co-chair the investigation and decision on validity and action. The Program Director, Medical Advisor,

and Radiology Department Director reserve the right to include anyone they deem necessary to consult

with during this process.

If the investigation reveals that the complaint appears to be valid, immediate and appropriate corrective

action will be initiated. Either party (the complainant or the accused) may appeal this decision through

the Dispute Resolution policy.

If the validity of the complaint cannot be determined, both parties will be reacquainted with the

harassment policy, and may receive advisement as deemed appropriate by the Program Director

Medical Advisor, and Radiology Department Director.

Depending on the nature of the allegation and the result of the investigation, there may be no action

necessary or sanctions up to and including dismissal of a student from the program or termination of an

employee from the hospital. Appropriate consultation with the Dean of Health & Sciences (if ONLY

students are involved) and/or the Radiology Department Director (if Radiology employees are involved)

and/or the Vice President of Clinical Services (if non-radiology hospital employees are involved) will

precede any corrective actions.

Drug Free Policy

Substance Abuse

The school/program expressly forbids the use, possession, or sale of alcoholic beverages on the didactic

or any clinical campus by any individuals, whether they be employees or students. Likewise, the

school/program does not condone or permit the use or sale of any illegal drugs on the didactic or any

clinical campus.

STAYING SAFE under the law, the College is required to report on the availability of any special programs

and services for students or employees.

Eligibility for Certification from A.R.R.T.

The following is provided for informational purposes only. Washington State Community College is not

responsible for the criteria or decisions of ARRT and the criteria are subject to change at any time.

Graduates of accredited programs are eligible for registration by examination sponsored by the

American Registry of Radiologic Technologists upon completion of all academic and clinical

requirements of the program. The successful passing of the ARRT certification examination allows the

graduate to place the professional credentials R.T. (R) (ARRT).

Applicants for the ARRT are required to comply with state and federal laws. Conviction of a crime (with

the exception of speeding and parking violations) must be investigated by the ARRT in order to

determine eligibility. A pre-application may be made to the ARRT in order to obtain a ruling regarding

eligibility for the examination.

Applicants for certification by the American Registry of Radiologic Technologists (ARRT) must at the time

of application and on subsequent occasions when the registration is renewed, agree to abide by the

ARRT Code of Ethics.

Marietta Memorial Hospital School of Radiologic Technology

Contingency Plan for ANY Catastrophic Events

Approved 5-16-2023 by RADT Advisory Board

Purpose:

The contingency plan is designed to cover everything possible while continuing to provide

students with the highest quality didactic and clinical education possible while maintaining the

prescribed schedule as much as possible in the event of catastrophic events that cause

interruption of the planned educational program.

While all possible catastrophic events cannot be anticipated and/or planned for, the following

guidelines may be adapted to any specific event.

The program will follow the lead of the college, clinical sites, emergency preparedness facilities

to tailor the specifics of the plan to the specific event in question.

The basic outline for contingency planning includes the following guidelines.

1. College closes for period of time in response to the event

a. Didactic courses delivered at sponsoring institution OR delivered remotely via ZOOM.

I. Lectures delivered face to face at sponsoring institution OR remotely via ZOOM

II. Exams will be administered during face to face instruction OR through the college

LMS, with monitoring via ZOOM feed during exam.

III. Program director office will re-locate to sponsoring institution site. Contact

information will remain the same.

IV. Student computer/internet access will be available at the sponsoring institution.

V. All FERPA guidelines will be followed based on required staff training at WSCC.

VI. Program Director and Clinical Coordinator will communicate with communities of

interest with updates as needed.

2. Clinical Sites shut down in response to the event

a. ALL sites close

I. Lab delayed until site reopens

II. C.C. will schedule and deliver make-up lab session following opening

III. Clinical rotations delayed until site reopens

IV. C.C. will schedule students for make-up clinical rotations until all requirements

are met.

V. Student will receive grade of “I” (Incomplete) until all Lab and Clinical

Requirements are met.

VI. Next semester may be delayed, if necessary, until previous semester’s

requirements are met.

VII. Program Director and Clinical Coordinator will communicate with communities of

interest with updates as needed.

b. Selected sites close but other sites remain open and operating.

I. The C.C. will reassign the student to an equivalent location for the time the

selected site is down.

II. The Clinical Coordinator will conduct lab sessions at any available location.

III. Program Director and Clinical Coordinator will communicate with communities of

interest with updates as needed.

3. Program Director leaves unexpectedly (temporarily or permanently)

a. C.C. will take over program administration and didactic education.

b. All courses located in the Master Plan, lesson outline complete and exams ready to

deliver.

c. Director of MMH Diagnostic Radiology will designate a Clinical Preceptor to take over the

duties of the clinical coordinator.

d. Clinical Preceptor will have access to all Clinical Coordinator educational material.

e. Contact information for program will transfer to Clinical Coordinator

f. Clinical Coordinator will communicate with communities of interest with updates as

needed.

4. Clinical Coordinator leaves unexpectedly (temporarily or permanently)

a. Director of MMH Diagnostic Radiology will designate a Clinical Preceptor to take over the

duties of the Clinical Coordinator.

b. P.D. would take over Clinical Coordinator didactic course load.

c. Clinical Preceptor will have access to all Clinical Coordinator educational material.

d. Contact information for Program Director would remain the same.

e. Assigned Clinical Preceptor will assume office of Clinical Coordinator and contact

information will be updated.

f. Program Director will communicate with communities of interest with updates as needed.

5. Sponsoring Institution Closes permanently

a. The program will transfer sponsorship to the college with which the program is

articulated. P.D and C.C. will become employees of the college.

6. Articulated college closes permanently

a. The program will seek articulation with another local college for the A.A.S. award OR

program would change pre-requisite requirement to include an associate degree.