Untitled

Foreword

The Community College of the Air Force (CCAF) is a dynamic organization serving more than

270,000 registered students. You, as the CCAF Advisor, are typically the first and most

important contact with our students. Enlisted professionals today, more than ever, understand

the value of a college education, and Education and Training Sections (E&TS) and Base

Education and Training Managers (BETM) are often their first stop on the way to completing a

CCAF Associate of Applied Science (AAS) degree. Obtaining the two-year CCAF AAS

degree is a great beginning for any enlisted member and an important stepping stone toward

pursuing subsequent higher education or career goals.

I hope you find this handbook useful. It is intended as a one-stop shop for the information you

need to help guide the CCAF student in making choices within their degree program…what

course options to satisfy program electives, how CCAF’s General Education Mobile (GEM)

program helps the student make smart choices in completing the general education

requirements of the degree, proper application of earned credit, and so much more. This

handbook will help you navigate your role as a CCAF Advisor…to know how CCAF receives,

verifies and updates academic records; understand how CCAF academic policies and

procedures serve to maintain degree program quality and integrity; and, overall, to become

competent and comfortable in your role in helping students attain their academic goals.

The CCAF staff continues to work very hard to make educational advisement and student

support services more efficient; continuous improvement is always our goal. Consequently, I

want your feedback about the information contained in this handbook…your feedback is crucial

to our collective success. I encourage you to share your ideas and suggestions about CCAF

processes because we are always looking for new ways to help you help our students. With

your support, students will be able to complete CCAF AAS degree program requirements and,

should they desire, move on to baccalaureate and graduate studies. With the CCAF AAS

degree comprising three out of every four associate degrees earned by enlisted Airmen and

Guardians, the numbers speak loud and clear…you are making a significant difference in the

lives of our students as well on the missions of the Air and Space Forces. So, thank you for

what you do.

I sincerely hope that this handbook becomes an essential tool in your toolkit for fulfilling your

responsibilities as academic advisors in the CCAF system. Best of luck in this worthy

endeavor!

ROYCE H. DASINGER (PhD), GS-15, DAF

Dean, Community College of the Air Force

Table of Contents

Part I - Introduction Page

The Handbook and CCAF Advisor Duties ......................................................................... 6

Part II - General Information

Accreditation .......................................................................................................................... 7

Admission & Registration...................................................................................................... 7

Eligibility .................................................................................................................. 7

Automatic Registration ............................................................................................. 8

Occupational Specialty Requirement ........................................................................ 8

AFSC Conversions and Mergers .............................................................................. 8

Advisement Process .................................................................................................. 8

Document Process .................................................................................................................. 9

CCAF Online Services .............................................................................................. 9

CCAF Student Action

Request ................................................................................. 9

Grading Procedure ................................................................................................. 10

Military Course Verification ................................................................................... 10

Academic Credit ..................................................................................................... 10

Institutional Credit ............................................................................................... 11

Non-institutional Credit ....................................................................................... 11

In-transfer Credit ..................................................................................................... 11

Other Accredited Institution Courses .................................................................. 12

Foreign Accredited Institution Courses ................................................................ 12

Nationally Recognized Examination Credit ........................................................ 12

Advanced Placement

Examinations .................................................................... 13

American Council on

Education Credit

Recommendation ................................. 13

Department of Defense & Other Service Schools ............................................... 14

Industry Professional Certification,

Licensure and/or Registry

Credit ................ 14

Business or Industry Training .............................................................................. 14

Incoming Transcripts .............................................................................................. 14

Course

Conversion

Tables ..................................................................................... 15

Military Course Conversion Table ....................................................................... 15

Civilian Course Conversion Table ....................................................................... 15

Procedures for

Evaluating In-Transfer Credit ................................................................... 15

CCAF Transient Student Letter ........................................................................................ 16

Degree

Completion Time Limit ....................................................................................... 16

Catalog Change Process ................................................................................................... 17

Degree Program Change Process ..................................................................................... 17

Graduation Information .................................................................................................... 17

Eligibility ................................................................................................................ 17

Occupational Specialty Requirement ...................................................................... 17

Skill-Level Requirement ......................................................................................... 18

Technical Education Requirement .......................................................................... 18

Institutional Credit Requirement ............................................................................. 18

Intent to Graduate ................................................................................................... 18

Intent to Graduate Cut-off Date .............................................................................. 19

Degree Award Date ................................................................................................ 19

Senior Rater Endorsement and Promotion Eligibility Cutoff Dates ...................... 19

Statute of Limitation ............................................................................................... 19

Separated Students .................................................................................................. 19

Verification ............................................................................................................. 19

Diploma ............................................................................................................................ 20

Page

Mail-Out.................................................................................................................. 20

Address Change ...................................................................................................... 20

Lost, Damaged, or

Inaccurate ................................................................................. 20

CCAF

Transcripts ............................................................................................................ 20

Official .................................................................................................................... 20

Request ............................................................................................................. 21

Personal/Unofficial ........................................................................................................ 21

Non-Degree

Seeking Student ........................................................................................... 21

Seriously Wounded, Ill and Injured Airmen ..................................................................... 21

CCAF Eligibility a nd Participation Guidance ....................................................... 21

Degree

Program

Withdrawal ............................................................................................ 22

Student

Degree Plan ......................................................................................................... 23

CCAF Status Code ............................................................................................................ 23

Advanced Standing ........................................................................................................... 23

Part III - Academic Policies & Procedures

Credit

Application

Process .............................................................................................. 24

Hierarchy ................................................................................................................ 24

CCAF Upgrade Training Credit .................................................................................... 24

Special Duty Qualification Training Credit ...................................................................... 25

Frontloading...................................................................................................................... 25

Credit Splitting .................................................................................................................. 25

Double Counting Credit .................................................................................................... 26

Quarter-Hour

Conversion ................................................................................................. 26

Technical

Education ......................................................................................................... 26

Specialty-Related Subject In-Transfer .................................................................................. 26

Computer Science ................................................................................................... 27

Leadership,

Management &

Military Studies ................................................................... 27

General

Education Requirement ...................................................................................... 27

Defense Language

Proficiency Test ........................................................................ 27

Program Elective Requirement ......................................................................................... 27

Subsequent Degree ........................................................................................................... 28

Equivalent Degree ............................................................................................................ 28

Instructor of

Technology & Military Science

Degree ...................................................... 28

ITMS Degree Program Registration Process.............................................................. 29

Degree

Completion

Contract ...................................................................................... 29

Funding for CCAF Faculty Members ........................................................................ 29

Other Service Faculty Participation ................................................................................... 30

Eligibility Criteria ....................................................................................................... 30

Credit Applicability .................................................................................................... 30

Graduation Requirement ............................................................................................ 31

No Fault

Exception ........................................................................................................... 31

Exception to Policy ........................................................................................................... 32

CCAF Student

Conduct

Statement ................................................................................... 32

Part IV – CCAF Credentialing Programs

CCAF Credentialing Programs ......................................................................................... 34

CCAF Collegiate Credit ............................................................................................. 35

Air Force Credentialing Opportunities On-Line ........................................................ 36

Joint Service Aviation Maintenance Technician Certification Council ..................... 36

Page

Air Force Airframe and

Powerplant Certification Program........................................ 37

Eligibility ................................................................................................................ 37

FAA Certification Credit ........................................................................................ 38

Instruction System

Development Certification Program ............................................ 38

Eligibility ................................................................................................................ 38

CCAF Instructor

Certification

Program ..................................................................... 39

Eligibility ................................................................................................................ 39

Additional Resources on Civilian Teacher Certification ........................................... 40

Vocational Instructor Certification ......................................................................... 40

Florida Professional Educator Certification ............................................................ 40

Troops to Teacher Program .................................................................................... 40

Part V – Supplemental Information

Air National Guard and Air Force Reserve Command ..................................................... 41

Student Liaisons ....................................................................................................................... 41

AFRC Liaison .......................................................................................................................... 41

ANG Liaison ............................................................................................................................ 41

Air University Board of

Visitors ....................................................................................... 41

The Advisory Bodies ........................................................................................................ 42

Affiliated Schools

Advisory Panel ............................................................................. 42

Education Services

Advisory Panel ........................................................................... 42

CCAF Policy Council ................................................................................................. 42

Financial Assistance ......................................................................................................... 42

Veterans

Administration

Certification ............................................................................. 43

CCAF Advisor Training................................................................................................... 43

CCAF Advisor Directory .................................................................................................. 43

Recognition

Award Program ............................................................................................ 44

AFA Pitsenbarger Scholarship

Program ............................................................................. 45

Publications ...................................................................................................................... 45

DANTES .......................................................................................................................... 45

Useful Web Links ............................................................................................................. 46

Appendices

Appendix A – CCAF Online Services Guide............................................................. 47

Appendix B – CCAF Student Action Request Types ................................................. 60

Appendix C – How to complete a CCAF Action Request ........................................ 62

Appendix D – Credit Processing Matrix .................................................................... 64

Appendix E – Test Reporting Agency Information .................................................... 65

Appendix F – Other Institution Transcript Agency Information ................................ 66

Appendix G – Additional Information Request Letter ............................................... 67

Appendix H – CCAF Transient Student Letter .......................................................... 69

Appendix I – Graduation Requirements Checklist .................................................... 70

Appendix J – Transcript Request Form ...................................................................... 71

Appendix K – CCAF Status Codes ............................................................................ 72

Appendix L – Multiple AFSC Policy Letter ............................................................... 73

Appendix M – Degree Completion Contract .............................................................. 75

Appendix N – ETP Templates .................................................................................... 76

Appendix O – Financial Memorandum ...................................................................... 78

Glossary ............................................................................................................................. 80

PART I

INTRODUCTION

THE HANDBOOK and CCAF ADVISOR ROLES

This CCAF Advisor Handbook will assist Education and Training Section (E&TS) personnel,

Air

Force Reserve Command (AFRC) training technicians, and Air

National Guard (ANG) career and

education managers in counseling and

advising enlisted Airmen and Guardians interested in CCAF

programs. This handbook

contains a summary of policies, administrative procedures and overall

guidelines to operate a successful CCAF academic program. In this handbook, E&TS personnel

and AFRC/ANG E&T technicians who assist and/or advise CCAF students are referred to as CCAF

Advisors.

This handbook help CCAF Advisors understand their roles and responsibilities. Here are a few

key roles/responsibilities:

1. Understand the advisement process in order to provide sound guidance to students so as to

facilitate degree progression and completion. This understanding will include force

development requirements for education, training, and promotion and the impact on the

individual student’s situation.

2. Provide general information on CCAF admission and registration. Evaluate and interpret the

CCAF student degree plan (Web

Progress Report [WebPR]).

3. Understand CCAF degree graduation requirements and how the degree requires a specific

number of hours including 25% from CCAF institutional credit-bearing courses.

4. Understand how the total number of degree program hours are broken out as specific

categories of credit requirements (i.e., general education, technical core, technical elective,

program elective, etc.).

5. Know what courses, including professional certifications and licenses, fit into which

categories to ensure all degree requirements are satisfied.

6. Be able to explain to students the differing ways for completing degree requirements, to

include traditional testing and assessment as well as credit by examination through Defense

Activity of Non-Traditional Education Support (DANTES).

7. Become familiar with CCAF resources, such as CCAF Online Services, Web Progress Report

(WebPR), CCAF Student Action Request (AF Form 968), Candidate and Graduate tools,

Air

Force Virtual Education Center (AFVEC), Singularity, Air Force Credentialing Opportunities

On-Line (AF COOL), etc. Be aware of limits to these web resources due to IT outages or

changes in technology affecting these services.

8. Understand the process timeline and milestones for submitting a student’s intent to graduate.

9. Assist local bases and/or base organizations in conducting appropriate graduation/recognition

ceremonies.

CCAF Advisors can

learn more about CCAF by reading and understanding the guidance

provided in this handbook, the CCAF General Catalogs, quarterly CCAF Updates;

and attending

the in-residence or distance CCAF Advisor Course.

Since this handbook supplements published CCAF General Catalogs, there is

minimal

duplication between the publications. CCAF Advisors can use

this handbook along with

applicable and active CCAF catalogs. This handbook can be

found on the CCAF secure site via

the Air Force Portal/Publications. Revisions are in the form of attachments in the

CCAF Update and

posted in the same location.

PART II

GENERAL INFORMATION

ACCREDITATION

Accreditation is a process of external quality review used by higher education to scrutinize

colleges, universities, and educational programs for quality assurance and quality improvement.

• Assures quality for students/parents and the general public

• Provides access to federal funds

• Engenders employer confidence

The US Congress has authorized Air University, as a federal organization, to award degrees

appropriate to its mission. Air University is a Level V degree-granting institution accredited by

the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). For

questions about Air University’s accreditation, contact the Commission on Colleges at:

SACSCOC

1866 Southern Lane

Decatur, Georgia, 30033-4097

(404) 679-4500

www.sacscoc.org

CCAF is one of several colleges within Air University. Air University achieved institutional

accreditation in 2004.

ADMISSION and REGISTRATION

Eligibility

Eligibility to participate in CCAF AAS degree programs are specified in 10 USC 9415.

Enlisted Airmen and Guardians are eligible to pursue a CCAF AAS degree. An Air Force

Reserve member must be in pay category A, B, E or J and be a unit member or regular

participant in paid inactive duty training, unit training assemblies and annual training. Those

classified with a Personnel Accounting Symbol (PAS) Code S7 (Inactive Ready Reserve,

[IRR]) are not authorized to participate.

Enlisted members of the armed forces other than Air Force who are assigned to a CCAF off-

campus instructional site (affiliate school) and serving as CCAF faculty are eligible to pursue

a CCAF AAS degree. Additionally, enlisted members of the armed forces other than Air

Force who completed a CCAF affiliated joint-service training and education courses may

pursue a CCAF AAS degree.

Department of Defense (DOD) civilian employees, contract employees, and dependents may

not pursue a CCAF AAS degree.

A student who has separated, retired or commissioned is no longer eligible

to pursue a CCAF

AAS degree unless the member was awarded wounded warrior status prior to separation. If a

member separates and joins the active

Reserve forces, automatic registration is made in the

CCAF AAS degree

program corresponding to their primary Air Force specialty.

Automatic Registration

Effective 15 February 1991, all eligible enlisted Airmen and Guardians are automatically

registered in the degree program designed for their Primary Air Force Specialty Code

(AFSC), Special Duty Identifier (SDI, or Reporting Identifier (RI). All new enlisted

accessions (Airmen) are admitted and registered in the degree program designed for the

designated Primary AFSC, normally during the fourth week of basic military training (BMT).

Occupational Specialty Requirement

To register in a CCAF degree program, the student must be qualified to hold and maintain the

degree-applicable occupational specialty per AFMAN 36-2100, Military Utilization and

Classification requirements.

AFSC Conversions and Mergers

AFSC conversions or mergers may impact degree program eligibility when the converted or

merged AFSC is cataloged to a different degree program. When this occurs, the formal

training subject matter of the previous AFSC may not be applicable to the academic discipline

of the degree program which the converted or merged AFSC is cataloged.

Initial and subsequent degree program eligibility is dependent on whether the student’s

converted or merged AFSC requires completion of mandatory initial skills formal training for

the new AFSC. If a student’s converted or merged AFSC is cataloged to a different degree

program, the student is eligible for both degrees, provided the student completed mandatory

initial skills formal training requirements for both AFSCs. If a student’s converted or merged

AFSC is cataloged to a different degree program, the student is not eligible for both degrees if

the student does not complete initial skills formal training requirements for the new AFSC.

If completed formal training in the previous AFSC applies to both degree programs, the student

will choose to remain in the previous degree program during the period of enrollment or enroll

in the degree program which the converted or merged AFSC is cataloged. With either degree,

the student will have earned the AFSC-related CCAF degree.

Advisement Process

When an Airman or Guardian decides to actively pursue a CCAF AAS degree, a thorough

review of their education and training should be made to ensure they

receive all earned

academic credit. Use the student degree plan (WebPR), CCAF General Catalog and this

handbook as resources to

advise the student on completing degree requirements.

No Civilian Academic Institution Credit. When the student has not previously completed

any courses from a civilian academic institution, wait at least 30 days

after the student

completed formal initial skills technical training to review the student degree

plan (WebPR)

to ensure it is recorded. Once course completion is recorded,

the amount of CCAF

academic credit applicable degree plan requirements can be determined.

Civilian Academic Institution Credit. The student must request an official

transcript from

all academic institutions previously attended. All official transcripts must be sent directly to

the CCAF Registrar. CCAF has the capability to receive electronic transcripts from

academic institutions that offer those services via third-party agencies. Refer to “Document

Process” for more information on how to provide transcripts to CCAF.

CCAF Institutional Credit. There are four categories of CCAF off-campus instructional sites

(affiliate schools). NOTE: All school Registrars report course graduates to

CCAF.

• Technical Training Centers. Most technical training centers are Air Education and

Training Command (AETC) organizations and provide formal initial skills and

advanced technical training.

• Field Training Detachments (FTD). FTDs are located worldwide and belong to

AETC to provide formal specialized technical

training.

• Command-Sponsored/Special Schools. These schools belong to other Major

Commands (MAJCOM) and provide various types of formal follow-on and advanced

training.

• Enlisted Professional Military Education (EPME).

Non-Institutional Credit. The CCAF Academic Review Committee (ARC) evaluates and

approves other learning experiences outside a collegiate course for non-institutional credit.

Below are types of courses and other learning experiences that may be assessed for non-

institutional credit:

• Upgrade Training (UGT) / Special Duty Qualification Training (SQT)

• Interservice Training Review Organization (ITRO) Courses

• Industry Professional Licensures and Certifications

DOCUMENT PROCESS

CCAF Online Services

CCAF Online Services provides CCAF Advisors with timely and accurate CCAF academic

information for counseling CCAF students on degree programs progression. It includes data in

six major areas: student information, advisor reports, transcript information, in-transfer credit

information, certification information and CCAF resources. The CCAF Online Services Guide

(Appendix A) provides CCAF Advisors with information necessary for accessing and

reviewing CCAF student academic records. CCAF Online Services is available via direct link

https://wwwmil.maxwell.af.mil/ccafbeta/ or by logging in to Air Force Automated Education

Management System (AFAEMS).

Note: Advisor Reports functionality is not available when accessing CCAF Online Services via

AFAEMS.

CCAF Student Action Request

The CCAF Action Request (electronic AF Form 968), is an online method to communicate

student record actions between the E&TS or BETM staff and CCAF. Please refer to Appendix

B to learn about the different CCAF Student Action Request types. A step by step guide on

how to submit a CCAF Student Action Request is also provided on Appendix C.

If a student received a notification from CCAF that the student’s record has been updated

and/or reviewed by a CCAF Degree Program Manager, results may be viewed on the student’s

degree plan (Web PR). A CCAF Advisor and student should carefully review and compare it

to the student’s education/training background to decide if additional documents should be

submitted.

Grading Procedure

Academic performance of CCAF credit-bearing courses are determined and reported by using a

pass or fail system. A student successfully completing a CCAF credit-bearing course is

reported to the CCAF Registrar who records a grade of “P” (Pass) or “S” (Satisfactory). This

grade of “P” or “S” equates to a grade of “C” or better.

All courses are required to be taught at the collegiate level. CCAF off-campus instructional

sites employ a variety of instructional methods and assessment techniques designed to ensure

successful achievement and attainment of desired learning outcomes. Course completion

requirements, including grading standards, are provided to the student at the beginning of each

course.

Military Course Verification

When the registrar system fails to report a course graduate after the standard processing

time, a

CCAF Student Action Request must be submitted to add the credit-bearing course to the

student’s

record. Ensure all necessary information: Course Title, Course Number, Personnel Data Systems

(PDS)

Code (optional), Course Location, and Date of Completion d is attached to the CCAF

Student Action Request. CCAF will

verify course completion from the off-campus instructional site

delivering the course.

Note: See Appendix D for credit processing matrix to verify enough time has lapsed prior

to submitting the CCAF Student Action Request.

Academic Credit

Air University employs the definition of contact and credit hour from 34 CFR § 600.2 for

credit-bearing and non-credit-bearing programs. Courses that are part of an approved degree-

granting program result in academic credit hours. Courses that do not satisfy a degree

requirement will not be awarded academic credit.

CCAF operates on a semester-hour system and follows commonly accepted practices in higher

education for determining the amount and level of academic credit awarded for military

programs or courses delivered at off-campus instructional sites. A credit hour represents the

amount of work (classroom lecture, laboratory, or clinical) represented in achieving intended

learning goals and outcomes verified by evidence of student’s measured achievement.

Qualified CCAF staff follow best practices to evaluate and determine the amount and level of

credit awarded for programs or courses. All CCAF credit-bearing programs or courses

conform to the following method for computing credit hours. It is an institutionally-

established equivalency that reasonably approximates the following:

A credit hour consists of 45 instructional contact hours. Contact hours may consist of

classroom, direct faculty, supervised experiential activities or self-paced instruction and out of

class student work. An equivalent amount of work for other academic activities including

unsupervised laboratory work, independent research and writing, and other academic work

may lead to the award of credit hours.

The Air University established guidelines for computing a credit hour is a minimum of one

hour of classroom or self-paced instruction, plus a minimum of two hours of out-of-class

student work each week, for approximately 15 weeks results in an average of 45 instructional

contact hours.

CCAF categorizes credit into institutional credit or non-institutional credit:

Institutional Credit

Institutional credit is credit earned and awarded through formal instruction offered by the

institution awarding the degree. CCAF institutional credit is awarded for credit-bearing

courses delivered by off-campus instructional sites (affiliate schools) and taught by qualified

CCAF faculty. The academic discipline (Technical Core) requirements of the CCAF degree

must be satisfied by institutional credit earned from formal specialty-related technical

training.

Non-institutional Credit

Non-institutional credit is credit accepted in-transfer from other accredited institutions or

other noncredit educational experience outside a collegiate course meriting consideration for

award of academic credits. Non-institutional credit may be in the form of approved industry

credentials, Upgrade Training (UGT), Special Duty Qualification Training (SQT), American

Council on Education (ACE) credit recommendations, and other learning experiences outside

a collegiate course. The academic discipline (Technical Core) requirements of the CCAF

degree may not be satisfied by non-institutional credit. However, degree-applicable non-

institutional credit may satisfy Technical Elective or Program Elective requirements.

There are five CCAF classifications of CCAF courses. The first three course types are “D”

(Degree-Applicable Course), “E” (Educator Course), and “M” (Manual Application Course)

and all are degree-applicable. “D” identifies degree-applicable course credit. “E” identifies

CCAF faculty development course credit and the credit hours will auto-apply on the student

record only when the student is registered in a faculty-applicable degree program. “M”

identifies courses where the auto-apply function is not desired and the Degree Program

Manager will manually apply this credit as necessary. The fourth course type is “N” which

identifies non-institutional credit awarded for learning experiences outside a collegiate

course. The fifth course type is “C” which identifies a certificate course and refers to credit

that does not apply to CCAF AAS degree programs unless it was earned before 1 January

1992. “C” credit earned before 1 January 1992 may apply to the applicable degree. CCAF

course credit may not be applied toward the general education requirement (GER) area of a

CCAF AAS degree.

In-transfer Credit

In-transfer credit is credit awarded from another accredited institution that is accepted for use

by the institution awarding the degree. The Technical Core requirements of the CCAF degree

may not be satisfied by in-transfer credit. However, in-transfer credit may satisfy Technical

Elective, Leadership, Management and Military Studies, Program Elective, and General

Education requirements.

Acceptance of credit in-transfer practices shall be consistent with accepted practices of

institutionally accredited, degree-granting institutions of higher education. Credit accepted in-

transfer from accredited institutions must also comply with in-transfer credit procedures as

approved by Air University. The college accepts in-transfer course credit that meet the criteria

in the Degree Programs section. CCAF determines the credit to be accepted in-transfer from

accredited institutions that do not record course completion in credit hours. This credit is non-

institutional credit and does not apply towards the 25% institutional credit requirement

(formerly known as residency).

Courses completed with a “C” or higher at accredited civilian institutions may be accepted in-

transfer for application to CCAF AAS degree programs. Grades of “D, F, C/D, I, or W” are not

acceptable in-transfer. Courses must be degree program-applicable and cannot duplicate credit

previously applied from other sources. A “P” or “Pass” grade will only be accepted if the

school provides documentation stating that the grade is equivalent to a “C” or better.

Please refer to Foreign College/University Courses for information on how to transfer foreign

institution courses to CCAF.

Academic credit accepted in-transfer is transcribed and applied only for students registered in a

CCAF AAS degree program. “T” is used to identify in-transfer credit courses. In-transfer

credit sources include:

• Coursework from other accredited institutions

• Foreign accredited institutions

• Nationally-recognized examination programs (CLEP, DSST, AP)

• American Council on Education credit recommendations

• Other DoD (non-USAF) schools

• Industry professional certifications, licensures and/or registry credit

• Business and industry training

Other Accredited Institution Courses

Courses accepted in-transfer from other accredited institutions must be completed with the

equivalent of a “C” or higher. A grade of “D”, “F”, “C/D”, “I” or “W” is not acceptable in-

transfer. Courses must be degree program-applicable and cannot duplicate credit previously

applied from other sources.

Foreign Accredited Institution Courses

Courses completed at foreign institutions are considered on an individual basis. CCAF cannot

evaluate and interpret foreign academic credentials. A

student must obtain an external

(commercial) evaluation of course work

taken at foreign institutions. Evaluations are not

required for foreign

institutions that hold acceptable accreditation and are listed in the

Accredited Institutions of Postsecondary Education, published by ACE.

Armed forces or general

evaluations are not acceptable for this purpose. CCAF accepts a

detailed,

course-by-course evaluation of foreign documents from National Association of

Credentialed Evaluation Services (NACES)

member (http://www.naces.org/members). The

student must pay all costs to obtain the evaluation and request that the course-by- course

evaluation be sent directly to CCAF

from the agency conducting the foreign evaluation.

Another copy of the official transcripts, in English must be sent directly from the foreign

institution is required if a copy of the transcript is not included in the evaluation.

Nationally-Recognized Examination Credit

Credits may be applied for United States Armed Forces Institute (USAFI), the Defense

Language Proficiency Test (DLPT), Defense Activity for Non Traditional Education Support

(DANTES) Standardized Subject Test (DSST), College-Level Examination Program (CLEP),

and Excelsior College Exams (ECE) if the score meets the ACE-recommendation.

Examination credit may be applied once CCAF receives the original test score report from the

administrating agency. This credit is non-institutional credit and does not apply towards the

25% institutional credit requirement.

Official transcripts or score reports must be sent directly from the issuing agency to the

CCAF Registrar. Examination credit documented on other college or university transcripts

will not be accepted.

DANTES Examinations Program changed their procedure for retesting effective 22 December

2010. DANTES no longer funds retesting on previously funded exam titles for

CLEP, DSST

and ECE paper-based or computer-based exams. For

personally funded retesting, test

scores are not reported to CCAF. If taken

for a particular degree requirement, a Designated

Institution (DI) code

must be identified at the time of testing. For Air Force personnel,

examinees must select the DI code for CCAF for CLEPs and DSSTs. The

DI code for CLEPs

is 6139 and the DI code for DSSTs is 7992. For ECE

test results, a DI code has not been

established and not required; examinee

will need to indicate on the answer sheet to have

results forwarded to

CCAF. See Appendix E for test reporting agency information.

A maximum of 30 semester hours (SH) of

examination credit may be used toward the CCAF

AAS degree. Credit must be

program-applicable, and not duplicate previously applied course

credit. An exam

matrix for each CCAF AAS degree program is located in the CCAF Student

Services module. This tool can be accessed via AFAEMS or Air Force Virtual Education

Center (AFVEC). Click on the “Credit by Exam Matrix by Degree Program”

link located

under the transfer credit dropdown menu. Civilian college correspondence, independent

study, distance learning and

Air Force enlisted PME correspondence courses do not count

toward the

30 SHs examination limit.

Advanced Placement Examinations

Advanced placement examinations are only offered to high school students and are acceptable

with an official transcript from

the Advanced Placement Services of the College Board with a

score of 3 or higher. CCAF does not accept high school transcripts. See Appendix E for test

reporting agency information. Advance Placement examination is subject to 30 SH

maximum examination credit.

American Council on Education Credit Recommendation

Credit may be applied for some civilian training and courses delivered at other DoD schools

that are not part of the CCAF system. In cases where these non-accredited institutions do not

award credit for course completion, nor offer transcripts, credit recommendations identified in

the ACE Military Guide or the ACE National Guide may be used. ACE credit

recommendations may apply toward the technical elective, Leadership Management and

Military Studies (LMMS) or program elective areas of degree programs. Courses must be

program-applicable and not duplicate credit previously applied from other sources. ACE

credit recommendation is non-institutional credit and does not apply towards the 25%

institutional credit requirement. CCAF will only add ACE-recommended credit when a

student is registered in a degree program, the credit can be applied toward degree

requirements, and the credit is needed to graduate. CCAF will transcribe ACE credit

recommendation from an official ACE Registry Transcript or Joint Service Transcript (JST).

Department of Defense and Other Service Schools

If DoD and other service schools are accredited and issue transcripts, the college will

consider accepting the credit in-transfer.

Many enlisted Airmen and Guardians attend Army, Navy and/or DoD initial or advanced

technical training courses instead of Air Force formal technical training courses.

A CCAF student completing training with another service may apply that credit toward a

CCAF AAS degree if the training has an ACE credit recommendation. Courses with ACE

credit recommendation must be degree program-applicable and not duplicate credit

previously applied from other sources. ACE credit recommendation is non-institutional

credit and does not apply towards the 25% institutional credit requirement.

A CCAF student completing a course from another service that was not evaluated by ACE for

credit recommendation may be eligible for non-institutional credit if the course was evaluated

and approved by the CCAF ARC.

If the completed course does not have an ACE credit recommendation or CCAF ARC

approval, credit will not be awarded.

Students who attended formal training delivered by another service must provide an official

JST. For information concerning the JST, visit https://jst.doded.mil/jst

Industry Professional Certification, Licensure and/or Registry Credit

CCAF AAS degree technical and/or program elective requirements may be satisfied by credit

awarded for specific national industry professional credentials. Students are responsible for

contacting their E&TS or BETM and provide copies of issued credentials and supporting

documentation.

To determine the industry credentials that can may apply toward a degree requirement, refer

to the degree plan in the CCAF General Catalog.

See the Professional Credentialing section for additional information, CCAF credentialing

programs and the AF COOL program.

Business or Industry Training

Civilian business or industry training may apply toward a CCAF AAS degree. If the

training

was evaluated and reflected in the ACE National Guide, advise

the student to order an ACE

Registry Transcript. See Appendix F for other institution transcript agency information.

In-coming Transcripts

All transcripts submitted from other accredited institutions for credit in-transfer

evaluation must be

official and in English. CCAF will only accept

transcripts sent from the institution directly to

CCAF. Transcripts marked “Issued to Student” is not acceptable. Faxed copies are not

acceptable.

Additionally, transcripts are not acceptable from students, CCAF Advisors, counselors,

recruiters or

any other third party. Please have the institution mail the transcript to the following address:

CCAF/DESS

100 South Turner Boulevard

Maxwell AFB, Gunter Annex AL 36114-3011

CCAF also accepts electronic transcripts sent directly from institutions that

subscribe to a transcript

delivery network. When submitting a request student should select the College/University option

vs Employer option. If an email is required please use: [email protected].

Course Conversion Tables

CCAF maintains two course tables for CCAF Advisors and students to conduct course research.

These resources are available on CCAF Online Services.

Military Course Conversion Table

The Military Course Conversion Table (MilCCT) provides a list of CCAF off-campus

instructional site courses that have been evaluated by CCAF for academic credit. The

MilCCT is a self-help tool designed to show whether or not a particular military course is

CCAF credit-bearing. Only courses that have been reviewed and evaluated by CCAF are

listed.

Civilian Course Conversion Table

The Civilian Course Conversion Table (CivCCT) lists all civilian institution courses that have

been evaluated by CCAF and its applicability toward degree subject areas. Only those

courses that have been evaluated by CCAF are listed. A specific course that is not listed does

not represent that the course is not acceptable for in-transfer.

CCAF provides students and CCAF Advisors access to the Civilian Course Conversion Table

(CivCCT) to assist in determining other accredited institution courses that may be accepted in-

transfer to satisfy CCAF subject requirements. Prior to enrolling in other accredited

institution’s course, students and CCAF Advisors should utilize CivCCT to determine if it is

acceptable for in-transfer toward CCAF degree requirements. The CivCCT is available within

the CCAF Online Services, accessible through the Air Force Virtual Education Center

(AFVEC) at https://afvec.us.af.mil. Common access card (CAC) is required.

PROCEDURES FOR EVALUATING IN-TRANSFER CREDIT

SACSCOC Principles of Accreditation hold the degree-granting institution responsible for the

quality of credits constituting the degrees it grants, including credits transferred in from other

institutions. In accepting credits in-transfer, CCAF has an obligation to ensure courses have

comparable course content, comparable learning outcomes, and otherwise satisfy quality

accreditation standards to include the qualifications of faculty to teach the courses for which

they are assigned.

Accreditation does NOT guarantee acceptance of credit in-transfer.

Acceptance of credit is at

the discretion of the receiving institution. CCAF accepts credit in-transfer from other accredited

institutions on a

course-by-course basis.

In order to complete the evaluation of in-transfer credit CCAF may require supporting

documentation from the institution to identify the level, brief description and learning

outcome of the course. Additionally, CCAF may require applicable faculty credentials.

Faculty personally-identifiable information is not requested. See Appendix G for a sample

request letter to the institution.

In those cases where CCAF is unable to receive the above requested information, CCAF will

be unable to process the transcript for in-transfer credit consideration and will notify students

accordingly. Additionally, CCAF Advisors will be provided advisement for those institutions

unable to provide the requested information. In so doing, it is CCAF’s intent to help students

make informed choices in their pursuit of higher education goals.

Generally, CCAF will accept courses that meet the following criteria:

Courses:

•

Must not be developmental, preparatory, remedial, refresher or

review

•

Must be listed and identified in the offering institution’s general

catalog as satisfying the

institution’s freshman or sophomore

general education graduation requirement and must be

designed for

transfer

•

Must have been completed with the equivalent of a “C” grade or

better

•

Must not duplicate or significantly overlap another course or test

applied to the degree

program

•

Must not be a special topic or problem, workshop or similar

course

•

Must not be narrowly focused on skills, techniques and procedures

peculiar to a particular

occupation

•

Must be offered by an institution whose accrediting agency is

recognized by the

Department of Education and by at least two of

the following three:



American Association of Collegiate Registrars and Admission

Officers



American Council on Education



Council for Higher Education Accreditation

•

Must be from a degree-granting institution

•

Taught by a qualified faculty. The faculty member must have a master’s degree in

subject area they are teaching OR any master’s degree plus 18 graduate hours in

the subject area they are teaching.

CCAF TRANSIENT STUDENT LETTER

The CCAF Transient Student letter is for CCAF students who desire to take courses with other

institutions to fulfill their CCAF degree requirements. Many academic institutions request for

the home institution to provide a letter verifying the student is enrolled and is in good academic

standing. The requesting institution typically ask the home institution to list courses that

students are authorized to complete in order to transfer back to the home institution. For CCAF

students, this letter will need to be accomplished for every AF tuition assistance (TA) application

(if required by the institution). For ANG members (and others) using Veterans Assistance (VA)

Benefits, this letter can be sent to the students VA representative so the VA will pay for the

course(s). See Appendix H for a template that can be used. CCAF Advisors who have

completed the CCAF Advisor Course are authorized to complete and sign this letter.

DEGREE COMPLETION TIME LIMIT

Registration in a degree program is limited

to six years from date of registration. A student who

is pursuing their initial degree and does not graduate in the

allotted time will automatically be

moved to the degree program applicable to the primary occupational specialty and in the most

current catalog. A student who does not graduate within six years from the date of registration,

and their primary specialty is not assigned to a specific degree program, will not be registered. A

student who is pursuing

a subsequent CCAF AAS degree will be dis-enrolled at the 6

year date

of registration. A student desiring to re-register or enroll in another subsequent degree program

may do so by contacting the E&TS or BETM to have a CCAF Student Action Request submitted

through the CCAF Advisor.

The exception to the 6-year registration policy is the Instructor of Technology and Military

Science (ITMS) degree program. A student registered in the ITMS degree program has two years

from the registration date to graduate. A student who does not graduate within the 2-year

registration period will be dis-enrolled. The student may re-register in the ITMS degree program

provided he or she is assigned as a CCAF faculty member, meets all other requirements for

registration, and by following the CCAF Student Action Request procedures. Enlisted members

of the armed forces other than Air Force assigned to a CCAF off-campus instructional site

(affiliate school) and serving as CCAF faculty must complete all degree requirements prior to

completion of CCAF faculty duty.

CATALOG CHANGE PROCESS

A catalog change occurs when a student requests to move to the current

CCAF General Catalog

in the same degree program. When advising a

catalog change, take into account the student

must abide by all policies and

program requirements that are effective with the new catalog.

NOTE: After a

catalog change, a student may not return to the previous catalog.

DEGREE PROGRAM CHANGE PROCESS

A degree program change may be made at any time if related to a student’s

, 2

, 3

or 4

AFSC, Special Duty Identifier, and/or Reporting Identifier as reflected on the current MilPDS

Report on Individual Person (RIP). The student must be qualified to hold and maintain the

degree-applicable occupational specialty and/or skill level per AFMAN 36-2100 requirements.

Duty and Control specialties are not considered for degree program eligibility.

In special cases, a degree program change may be made if the SDI or RI is reflected on the

student’s current RIP. Submit a CCAF Student Action Request for program change only if the

student is currently pursuing a CCAF AAS degree program.

GRADUATION INFORMATION

Eligibility

The student must satisfy all degree program requirements before retirement,

separation, or

being commissioned. The completion date of the final term, testing date or date of a course

completion certificate, must be before the change in status. Appendix I provides a graduation

requirements checklist.

Occupational Specialty Requirement

The student may earn one (1) degree designed for the specific PAFSC, SDI or RI held at the

time of degree

completion, the student must be qualified to hold and maintain the degree-

applicable occupational specialty per AFMAN 36-2100 requirements.

Skill-level Requirement

The student must hold at least the Journeyman (5-skill level) in the program-applicable AFSC

at the time of degree completion. This does not apply to SDIs, RIs and AFSCs that do not have

the Journeyman (5-skill level). At the time of degree completion, the student must be qualified

to hold and maintain at least the Journeyman (5-skill level) in the degree-applicable specialty

per AFMAN 36-2100 requirements.

A student registered in a degree program with a specialty that does not have a Journeyman (5-

skill level) is eligible to earn a CCAF AAS degree with only the Apprentice (3-skill level).

The Journeyman (5-skill level) requirement for graduation is not factored.

Technical Education Requirement

To graduate, a student must have completed formal specialty-related technical training

applicable to the academic discipline of the degree which the student is registered. At least

nine semester hours of CCAF institutional credit must be applied toward the academic

discipline (Technical Core) requirements.

To protect the academic integrity and value of the CCAF degree, it is not appropriate to

graduate students who have not completed formal technical training within the specialty

designated for the degree program and credit applied toward degree completion.

Institutional Credit Requirement

The SACSCOC requires at least 25% of the credit hours required for the degree to be earned

through instruction offered by the institution awarding the degree. Therefore, to graduate, the

student must have at least 16 semester hours of institutional credit earned and applied for a 64-

hour degree program or 15 semester hours for a 60-hour degree program.

Intent to Graduate

All degree graduates must submit an intent to graduate (Formerly known as Degree

Nomination). The CCAF Advisor or E&TS staff submits the CCAF Student Action Request to

nominate the student as a degree candidate and notifies the student of candidacy status. A

student is not considered for nomination as a degree candidate until CCAF receives all required

documentation, which includes the completed CCAF Student Action Request submitting the

student’s intent to graduate, official transcripts from other accredited institutions, military

course completion certificates, and/or other source documents prior to the published class

cutoff date. All degree program requirements (reflected on the unofficial Web progress Report

[WebPR]) must be completed and all transcripts must be received by CCAF prior to submitting

the intent to graduate.

Students should consider the time necessary for course and/or examination score reporting and

transit time for the official transcripts needed for credit in-transfer decisions. After a student

meets all requirements, the college notifies the nominating E&TS or BETM of degree

completion.

All degree requirements must be satisfied before separation, retirement or commissioning. The

completion date of the final term, testing date or date of a course completion certificate, must

be before the change in status.

Intent to Graduate Cut-off Date

CCAF graduates students each business day of the year. The college has two graduating

classes each year—April and October. Intent to graduate nominations and required supporting

documentation must be received by CCAF on or before the last Friday in February and

August to be in the respective graduating class. All documents and nominations after that date

will be processed in the next graduating class. Diplomas are mailed to the E&TS or BETM

about one week after the official class closeout.

Degree Award Date

The student’s degree award date is the date CCAF receives all final documents and the

submitted CCAF Student Action Request for the student’s intent to graduate.

Senior Rater Endorsement and Promotion Eligibility Cutoff Dates

Students should not assume CCAF AAS degree requirements are automatically completed

upon successful completion of required courses via another accredited institution or that this is

the date they will be a CCAF graduate. The student MUST satisfy all requirements, including

submitting the intent graduate, BEFORE the close out of an Enlisted Performance Report

(EPR) or individual award. CCAF’s policy IS NOT to backdate any student’s graduation date

to satisfy requirements for promotion, Senior Rater Endorsement, EPR, award packages, etc.

Once a degree has been awarded, the degree title or graduation date WILL NOT be changed.

Statute of Limitation

A student has six years from retirement, separation, or being commissioned to file for

graduation if all requirements were completed prior to separation, retirement, or commission.

The student is only eligible for the degree program that he/she was enrolled in at the time of

separation. The student is ineligible to enroll in subsequent CCAF AAS degree programs.

Separated Students

If a student has separated, submit a CCAF Student Action Request and state in

the Remarks

section: “Student completed all requirements before

separation”. The student is only eligible

for the degree

he/she was registered in prior to separation, retirement or commissioning. The

student is ineligible for registration in a subsequent degree after separation, retirement, or

commissioning.

Verification

Upon completion of the graduation quality assurance process, the CCAF student information

system sends a notification message to the nominating E&TS or BETM. A consolidated

graduate listing (Candidate Status) within the Advisor Reports of CCAF Online Services is

available for CCAF Advisors to verify the graduation status of students at their location. The

CCAF Advisor should notify the graduate with a congratulatory e-mail and information

about the graduation ceremony.

DIPLOMA

Mail-Out

Diplomas with a list of graduates are sent via 1st class mail from CCAF to the E&TS or BETM

the last week in March and September for April and October graduation classes. In addition,

each student will receive a congratulatory letter signed by the CCAF Commandant recognizing

them for achieving their CCAF AAS degree.

Address Change

CCAF’s candidate processing system should automatically update a student’s E&TS or BETM

mailing address upon PCS. This means the E&TS or BETM who nominated the student will

still receive credit for the nomination without having to track the student’s whereabouts. The

student will not appear on the losing E&TS or BETM graduate list after in-processing a new

base, nor will the diploma be mailed to losing E&TS or BETM. Likewise, a graduate PCSing

into a gaining base should appear on the gaining E&TS or BETM list and a diploma will be

mailed to the gaining E&TS or BETM for distribution. CCAF forwards a diploma to the

gaining base or to the home address when the graduate separated the Air Force, (if notified

before diplomas are printed). Immediately notify CCAF/DESS at registrar[email protected].mil)

when there is a change in address after submitting the nominating CCAF Student Action

Request and before receiving the graduate’s diploma; include name, last four of the SSAN, and

the new address. A diploma is mailed to a personal address only when the graduate has

separated, retired, or is verifiably at a geographically separated unit.

In cases where the CCAF Advisor has a diploma and the graduate is no longer serviced by that

E&TS or BETM, forward the diploma to the new servicing E&TS or BETM. If separated or

retired, forward the diploma to home address. Please shred the diploma, if address is unknown.

Lost, Damaged, Inaccurate, or Replacement

Upon receipt of mailed diplomas, carefully quality-check the graduate listing against the

diplomas received. Diplomas for the current graduating class could get lost, damaged or

contain an error. Please shred a diploma that is damaged or has an error, and request a new

diploma. Each graduate

should receive an error-free diploma at the graduation ceremony.

Also, students in previous graduating classes may require a replacement diploma.

Regardless of reason, order a new diploma via e-mail at registrar.ccaf@us.af.mil. Please

include graduate’s full name as it should appear on the diploma, last four of the SSAN,

return

address, and justification for reprint in the e-mail (please allow up to 30 days for processing).

CCAF TRANSCRIPTS

Official

CCAF forwards official transcripts, printed on security paper to other academic institutions,

agencies, and employers. CCAF provides several options for ordering official transcript as detailed

below.

Note: CCAF does not have the ability to send transcripts electronically at this time. All official

transcripts are hard copy

Request

To ensure

compliance with the provisions of the Family Educational Rights

and Privacy

Act, students can only order transcripts for

themselves. Transcripts are mailed out within

two business days of receipt of request.

There are three options for requesting a

transcript.

Students can order their own transcripts for free online through the CCAF Student

Services option via AFAEMS/AFVEC (log in from a .mil domain is required).

2. Students can submit a written request that includes full name or former name if

appropriate, social security account number, and the address of the location the

transcript is to be sent. A legal signature is the legal authorization for CCAF to

release a transcript. Mailing time can take as long as 14 days. See Appendix J for a

copy of Transcript Request Form

Send a written transcript request to:

CCAF/DESS

100 South Turner Blvd

Maxwell AFB, Gunter Annex AL 36114 -3011

3. Students can order a transcript (for a fee) to be sent by first-class mail or overnight

(FEDEX) via Credentials, Inc. This service can be found by accessing the following

link: https://www.credentials-inc.com/cgi-bin/dvcgitp.pgm?ALUMTRO012308

Personal/Unofficial

The unofficial transcript looks like an official transcript; however, it has

“Issued to Student”

printed at the bottom. The unofficial transcript may be

accessed through the CCAF Online

Student Services via AFAEMS and AFVEC.

NON-DEGREE SEEKING STUDENT

A “non-degree seeking student” is a person who is not eligible to register in CCAF AAS degree

programs, but one who has completed courses for which CCAF awards credit. This is normally

an enlisted member of the armed forces other than Air Force, an officer, or a civilian. The non-

degree seeking student can obtain a CCAF transcript. When requesting a CCAF transcript for the

first time, include name, SSN, date of birth, branch of service (if military), and a copy of the

course completion certificate(s). A signature is required for release of the transcript. Documents

may be e-mailed to registrar.ccaf@us.af.mil or mailed to:

CCAF/DESS

100 S. Turner Blvd

Maxwell AFB, Gunter Annex AL 36114-3011

SERIOUSLY WOUNDED, ILL AND INJURED

AIRMEN (WOUNDED WARRIORS)

CCAF Eligibility and Participation Guidance

IAW 10 USC sec 9415, seriously wounded, ill, or injured Airmen (Wounded Warriors [WW])

who commenced but did not complete a CCAF AAS degree program may continue participation

in their degree program after separation or retirement. To qualify, the member must have been

awarded a 9W-series RI for as reflected in MilPDS. Degree program participation is limited to

the program of enrollment at the time of separation or retirement. These members will have 10

years from their separation or retirement date or from 30 December 2011 if they separated or

retired between 12 September 2001 and 30 December 2011 to complete degree requirements.

If contacted by a former student requesting guidance on continued participation in CCAF AAS

degree programs based on their WW status, use the following guidance:

1. Inform the member, that he/she:

• Must have been enrolled in a CCAF AAS degree program at the time of separation or

retirement.

• Must have been awarded a 9W-series RI prior to separation as reflected in MilPDS.

• Has 10 years from his/her separation or retirement date or from 30 Dec 11 if

separated/retired between 12 Sep 01 and 30 Dec 11 to complete degree requirements.

2. Refer students who do not hold a 9W-series RI, but believe they qualify for Wounded

Warrior status, to the Air Force Wounded Warrior Program Office. Contact information:

E-mail: wounded.[email protected]f.mil or Toll-free 1-800-581-9437. The AF Wounded

Warrior Program personnel will determine status, effective date of status (if applicable) and

update the appropriate personnel data/ records.

3. For participating members, CCAF will add a MEMO to the student record. Add contact

information, to include: mailing address, e-mail address, and phone number. Track

progress as the WW student will not have an active AFAEMS record.

4. Refer WW students to our Education Services Flight at (334) 649-5021 for initial

counseling if he/she does not have E&TS or BETM assistance.

5. This legislation affords a WW student to complete a degree “commenced but not

completed….” WW students are eligible for only the degree in which they were enrolled

at the time of separation. This may be their first CCAF AAS degree or a subsequent

degree.

6. Other-Service faculty members may continue in a CCAF AAS degree program under the

same conditions as Air Force members; however, the Registrar will have to confirm with

the other-service member’s personnel/WW office to verify WW status. MEMO separation

date which begins the 10-year eligibility timeframe. Applies to members who were

deployed while assigned to a CCAF off-campus instructional site. This should be rare.

7. WW eligibility applies to degree programs, and CCAF-awarded certifications.

DEGREE PROGRAM WITHDRAWAL

A registered student who has separated, retired or commissioned shall be withdrawn.

Automatic withdraw will occur once a loss date is reported from Uniform Airman Report

(UAR) updates from MILPDS. Since participating in a degree program is voluntary, a student

may formally request withdrawal from the degree program in which the student is registered.

The student must request this action through the local E&TS or BETM. The CCAF Advisor

must submit a CCAF Student Action Request and include a statement in the instructions

section certifying that the student elects to withdraw from the degree program.

STUDENT DEGREE PLAN

The student degree plan (also known as WebPR) allows the CCAF Advisor electronic access to

CCAF student records to provide immediate academic feedback to a student. The student

degree plan provides student information, degree program, degree requirements and student

record. The WebPR can be viewed in the CCAF Online Services at https://ccaf.maxwell.af.mil.

Appendix A explains how to read and interpret a student degree plan (Web PR).

CCAF STATUS CODE

CCAF status codes reflect current status of each CCAF student. Appendix K explains the

status codes.

ADVANCED STANDING

Registered students attain advanced standing when they satisfy 45 or more semester hours

toward degree requirements and applied credit from another accredited institution. At this

point, provide the student special guidance relative to completing remaining program

requirements. An advanced standing report can be generated in the ESO Reports located in

the CCAF Online Services at https://ccaf.maxwell.af.mil.

PART III

ACADEMIC POLICIES & PROCEDURES

CREDIT

APPLICATION

PROCESS

CCAF academic policies govern the academic administration of the college and procedures are

ways the college implements them. This section deals with degree programs, affiliation,

accreditation, degree program administration, graduation and documentation. Clarification is

provided on several policies and procedures and how they affect the student (and CCAF

Advisor) when advising the student on degree completion requirements.

Hierarchy

The order of preference (hierarchy) to apply credits satisfying degree

requirements is:

1. CCAF institutional credit earned from completed degree program-applicable specialty

(AFSC, SDI, RI) formal training.

2. Degree program-applicable CCAF Upgrade (UGT) or Special Duty Qualification

Training (SQT) credit.

3. Degree-applicable industry professional certification, licensure or registry credit.

4. Degree-applicable in-transfer credit from another accredited institution.

5. Degree-applicable nationally-recognized examination credit (CLEP, DSST, ECE, AP).

6. CCAF institutional credit earned from Enlisted PME credit. In the best interest of the

student, and if possible, preserve excess EPME credit for application as institutional

credit in a potential subsequent degree.

7. Degree-Applicable American Council on Education (ACE) credit recommendation.

(Applied only if needed to graduate)

8. CCAF institutional credit earned from other coursework not applicable to the degree

program of registration. (Must receive student authorization to utilize the credit)

CCAF UPGRADE TRAINING CREDIT

CCAF awards students’ academic credit for advancement in knowledge and skills within their

occupational specialty. This UGT credit (formerly known as Internship credit) is for upgrade

training conducted locally by experienced supervisors. It has a structured performance and

documented upgrade training process within the Airman’s AFSC. Upgrade training typically

includes a Career Development Course, with closed book proctored exams; on-the-job training

processes; specific time in upgrade training; and demonstrated experience, and qualification, and

proficiency of job tasks outlined in the Career Field Education and Training Plan (CFETP).

UGT credit may apply toward the degree program technical or program elective subject areas if

the skill level was earned in a program-applicable AFSC.

The table below reflects the credit hours earned at different skill level upgrade. Skill-level

upgrade are completed at each students unit of assignment. For skill level upgrade requirements,

refer student to their unit training manager.

CCAF UGT Credit Skill Level Requirement Credit Hours

5000 5-skill level 9 SH

7000 7-skill level 6 SH

Note: UGT will not be awarded to an AFSC that does not have skill level training requirements.

Specialty skill levels attained by AF enlisted personnel are

automatically reported to CCAF

through the Air Force Personnel Center

(AFPC). CCAF will not award credit for a skill level that

cannot be

verified through AFPC resources. A maximum of 15 SHs of UGT credit

may be

applied.

SPECIAL DUTY QUALIFICATION TRAINING CREDIT

Special Duty Qualification Training refers to academic credit students may earn for advancement

in knowledge and skills while performing duties in a special duty position.

Effective 1 April 2020, CCAF discontinued the SDI5000/SDI7000 credit and the subsequent

award of this credit to students serving in a SDI or RI. The term “Special Duty Internship” is

changed to “Special Duty Qualification Training” (SQT) to ensure the true essence of the

learning experience and mission capable qualification process is accurately captured and

referenced. The source document for SDI and RI specialty training, qualification, and career

progression is the CFETP or AFJQS. SQT credit will not be awarded to students serving in an

SDI or RI not having an official CFETP or AFJQS or if training requirements are waived. The

amount of SQT credit awarded is approved by CCAF ARC.

The SQT credit will be manually loaded to a student record upon verification of the following;

a. The student is registered in the degree program applicable to the SDI or RI in which the

student is serving.

b. The student provided a copy of their completed CFETP or AFJQS, validating they are

“fully qualified” in the SDI or RI. A copy in the AFAEMS digital file folder is sufficient.

c. Formal CCAF credit-bearing specialty-related technical training was completed.

d. Student met the average time specified by the AFCFM to be “fully qualified” in the SDI.

SQT credit is NOT CCAF institutional credit and may NOT be applied toward the 25%

institutional credit requirement. SQT credit may NOT be applied toward the academic discipline

(Technical Core); however, SQT credit may be applied to satisfy Technical Elective or Program

Elective requirements.

FRONTLOADING

Frontloading (started 1 January 1991) allows all transferable course credit from other institutions

and testing credit that apply to registrant’s degree requirements to be recorded. Credit

transcribed to the CCAF record may be in excess of degree requirements and the 30 SHs testing

limit.

CCAF will not frontload ACE credit recommendations. Ace credit recommendations are only

added if needed to complete a technical elective, program elective, or LMMS requirement.

Excess ACE-recommended credit will not be frontloaded. Course work on transcripts or test

reports submitted for a student’s record before 1 January 1991 was not frontloaded.

CREDIT SPLITTING

Credit splitting is the application of “left-over” credit from a quarter-hour converted course.

Credit accepted in-transfer and combining the partial credit hours to form a complete hour, and

applying those combinations to satisfy a degree program requirement is not authorized. This is

not a sound academic best practice and is not in alignment with a coherent course of study or

degree program integrity.

DOUBLE-COUNTING CREDIT

Credit applied in a previous degree may not be double-counted in a subsequent degree. Double-

counting involves the practice of awarding credit for the same academic activity on two separate

degrees. Thus, the practice of reusing credit for the same course on two different degrees is not

authorized. Course credit may be used to satisfy only one requirement of a degree and may not

be used again for a requirement in another degree (double-counting). For General Education

courses, course credit used to satisfy a general education requirement may be used again to

satisfy the same general education requirement in a second CCAF degree. Credit may not be

reused in a third degree or beyond.

QUARTER-HOUR CONVERSION

CCAF operates on the semester-hour system. The student must be aware that course credit in-

transfer from an institution that operates under the quarter-hour system is not the same as a

semester-hour and course credit value will be affected. Transcripts received from other

institutions using the quarter-hour system will be converted to semester- hour value before in-

transfer decision and transcribing to a student record. The table below provides the quarter-hour

conversion to semester-hour value:

Quarter Hour Semester Hour

1 1

6 4

2 1

7 5

3 2

8 5

4 3

9 6

5 3

10 7

TECHNICAL EDUCATION

It is not consistent with academic best practices and accreditation principles to graduate a student

that did not complete formal specialty technical training, nor earned institutional credit applied

toward the academic discipline (Technical Core) of the degree. The technical education

requirements establishes the academic discipline of each CCAF AAS degree program.

To fulfill the technical education requirement, 24 semester hours is required. A minimum of 9

semester hours of institutional credit must be applied in the technical core area, with the remaining

15 SHs applied in either the technical core or the technical elective areas.

Technical education requirements are generally satisfied by CCAF credit earned for completing

degree-applicable initial skills and advanced skills courses delivered at CCAF off-campus

instructional site. However, additional technical education requirements may be satisfied by

application of courses accepted in-transfer, testing credit, ACE credit recommendations or

professional credentials applied as Technical Elective.

Specialty-Related Subject In-Transfer

All CCAF AAS degree program allow a certain amount of credit applied under Specialty-

Related Subject In-Transfer. These sources of credit could be from credit accepted in-transfer

from other accredited institutions, ACE credit recommendations or credit awarded for

approved certifications or licensures. Please refer to specific degree programs in the CCAF

General Catalog for maximum credits accepted.

Computer Science

A maximum of six semester hours of acceptable computer science coursework may be used in

the technical elective area of all CCAF AAS degree programs. Computer courses should

emphasize hands-on application, programming skills or using computers in today’s work

environment. Courses on computer history, hardware designs, computer maintenance and

management of computer systems are not acceptable as general computer science course work.

LEADERSHIP, MANAGEMENT and MILITARY STUDIES

The preferred method for completing the LMMS requirement is by completing Air Force

EPME courses, either in-resident or distance learning. Information on evaluation and

applicability of EPME credit can be found by utilizing the MilCCT in the CCAF Online

Services. Unused excess EPME credit may be applied toward program elective requirements.

EPME credit may also be applied toward technical education requirements of specific degree

programs. If resident and distant learning course versions of the same level of EPME

duplicate, the resident course will apply. (See “Hierarchy” on page 24). ). A 4 or 5-SH

version of EPME will satisfy the LMMS requirement, provided the student does not have any

other LMMS-applicable credit at the time of degree completion. The remaining credit

requirement of 1 or 2 SHs will be increased in the program electives requirement. If a student

takes an acceptable civilian leadership or management course, the credit will be applied to

complete the deficient LMMS requirement.

Airmen and Guardians who complete USAF BMT after 17 October 2019 will earn academic

credit in Military Studies that can be applied toward the LMMS requirement in all AAS degree

programs. The amount of credit earned is based on evaluation of the course version at time of

attendance.

Specific Reserve Officer Training Corps (ROTC) course work may be applied in LMMS.

GENERAL EDUCATION REQUIREMENT

All CCAF AAS degree programs require 15 semester hours of general education. The exception

is the Paralegal degree program, which requires 18 semester hours. A student must fulfill the

General Education Requirement (GER) through acceptable freshman- or sophomore-level courses

accepted in-transfer from other accredited institutions and/or college level exams. Per Public

Law, CCAF is not authorized to offer general education courses. Credit from Air University or

other service coursework cannot be used to fulfill the GER. Courses that are narrowly focused,

remedial, review, developmental or refresher are not acceptable in-transfer. The CCAF General

Catalog provide detailed guidance on courses that satisfy the GER.

Defense Language Proficiency Test

Effective 1 October 2008, credit awarded for foreign language earned

through DLPT will

satisfy the CCAF

General Education humanities requirement. Students must request an

official DLPT Score Report. See Appendix F for transcript agency information.

PROGRAM ELECTIVE REQUIREMENT

All CCAF AAS degree programs require 15 semester hours of program elective credit. The

exception is the Paralegal degree program, which requires 12 semester hours. The following will

satisfy the program elective requirement:

•

Excess courses applicable to the technical education, LMMS or GER.

•

Natural science courses that meet the GER application criteria. Courses in biological, physical

and earth space science are acceptable. Appropriate natural

science courses are freshman- and

sophomore-level courses that satisfy

the delivering institution’s natural science requirement

for

graduation. Such courses as science for elementary and secondary

teachers, health,

nutrition, and hygiene are not acceptable.

•

Foreign language credit earned at the Defense Language Institute (DLI) or through the

Defense Language Proficiency Test (DLPT). See Appendix G for transcript agency

information.

•

A maximum of 9 semester hours of CCAF credit-bearing coursework otherwise not

applicable to the degree program of registration. Student authorization to utilize this credit

is required.

SUBSEQUENT DEGREE

A student may register in a subsequent degree program applicable to their primary, secondary,

tertiary or fourth Air Force specialty as reflected on the current MilPDS record. The student

must be qualified to maintain the specialty and/or skill level per AFMAN 36-2100 requirements.

See Appendix L for memorandum regarding students with multiple AFSCs.

A student will not be registered in a degree program or awarded a degree that was previously

designed for that specialty.

Students holding a Chief Enlisted Manager (CEM) or superintendent-level position are not

eligible to register in subsequent degree programs unless they also had completed formal

specialty-related technical training in the specific specialty applicable to the subsequent degree

program. Some CEM and superintendent-level specialties extend from multiple specialties

which qualify for different CCAF degree programs and may not have been trained, qualified, or

worked in. In these cases, the student serves primarily as workforce managers. It is not

consistent with academic best practices and accreditation principles to graduate students who

have not worked or progressed in the specialty, nor completed formal technical training for

award of the specialty and application toward a degree.

A student desiring to register in a subsequent degree program may do so by submitting a CCAF

Student Action Request through the CCAF Advisor at the E&TS or BETM.

EQUIVALENT DEGREE

A student may not register or pursue a degree program that is equivalent to a

previously

awarded CCAF AAS degree.

INSTRUCTOR OF TECHNOLOGY & MILITARY SCIENCE DEGREE

The ITMS degree is a program designed for CCAF faculty. Air Force and other armed forces

enlisted personnel other than Air Force assigned to a CCAF off-campus instructional site and

teaching a CCAF degree-applicable course are eligible to register. The following are the ITMS

degree program requirements:

• Air Force faculty members must earn the ITMS degree as a

subsequent degree. The

faculty member must hold their specialty-related CCAF AAS degree or an

associate or

higher degree from an accredited institution directly related to the

discipline he or she

teaches. Exception: EPME (8T000) and other service faculty members are

exempt from

the requirement to hold a career-field-related degree.

• Other service faculty members may earn the ITMS degree program as the initial or

subsequent degree. CCAF advisors should pay special attention to determine the

degree program that can be obtained the quickest. This is necessary to ensure faculty

qualification requirements per SACSCOC accreditation standards.

• At least three (3) semester hours of CCAF-approved Instructional Methodology

coursework must

be completed prior to registration.

• The 12-semester hour CCAF Teaching Internship must be completed for graduation.

• The ITMS degree must be completed within two years of registration date. If an Air

Force faculty is no longer assigned to a teaching position, they may still continue to

pursue the ITMS degree provided they were registered prior to leaving their teaching

position.

• The student may re-register in the ITMS degree provided he/she is

currently assigned to

a CCAF off-campus instructional site and teaching a

CCAF degree-applicable course at

the time of re-registration.

Note: Students serving in the 1T0X1 AFSC (Survival, Evasion,

Resistance, and Escape) are

not

eligible to enroll in ITMS degree program.

ITMS Degree Program Registration Process

The “CCAF Instructor” block on the members CCAF Online Services page will state “Yes” if

assigned to teach a CCAF degree-applicable course. If the block states “Yes”, the faculty

member is eligible to enroll in the ITMS degree program and funding using the CCAF

Instructor Tuition Program (ITP). If “No” is stated, the student must be directed to

the CCAF

Affiliated School Liaison (ASL) to correct the record. Faculty members

teaching at co-located

schools (operated by other service commands

located on Air Force installations) are not part of

the CCAF system and NOT

eligible to enroll in a CCAF AAS degree program, nor eligible for

CCAF ITP funding.

Degree Completion Contract

CCAF Advisors must provide non-degreed faculty members with degree completion

counseling within 30 calendar days of assignment to the CCAF off-campus instructional site.

The off-campus instructional site will provide a printable Degree Completion Contract

(Appendix M) for all non-degreed faculty members. Completed degree contracts should

include testing and course enrollment options with target start and completion dates.

Funding for CCAF Faculty Members

Per AFI 36-2670, the CCAF ITP provides funding for tuition, fees, and books for all CCAF

enlisted faculty members who do not have the required academic credentials at time of

assignment selection. PEC 89732, a separate funding program code other than MilTA, will be

used. Contact HAF/A1DL for questions concerning the CCAF ITP. The CCAF ITP is a

separate funding source but is subject to Fiscal Year Cap and is designed for the initial degree

of a non-degreed faculty member.

OTHER SERVICE FACULTY PARTICIPATION

Other service enlisted faculty (Army, Navy, Marine Corps and Coast Guard

and international)

assigned to a CCAF off-campus instructional site and teaching a CCAF

degree-applicable

course

are eligible to register in a CCAF AAS degree and eligible for CCAF ITP funding.

Eligibility Criteria

Other service enlisted faculty members must be identified in the CCAF faculty record system

and assigned to teach a CCAF degree-applicable course. Like other faculty members, the

“CCAF Instructor” block on the members CCAF Online Services page will state “Yes” if

assigned to teach a CCAF degree-applicable course. Initial registration of the other service

faculty members may be either the ITMS degree program or the specialty-related degree

program. If the CCAF Advisor determines that the other service faculty member can complete

the specialty-related degree earlier than the ITMS degree, the member should be registered in

the specialty-related degree program.

If the other service faculty member is registered in a specialty-related degree program, faculty

development courses (Basic Instructor Course [BIC], Academic Instructor Course [AIC],

Instructor Methodology, CCAF Teaching Internship, Instructional Systems Development, etc.)

can be used to fulfill specific technical education and/or program elective requirements.

NOTE: Faculty development course credit will not be applied toward the specialty-related

degree program without the student’s authorization. If the CCAF Advisor determines the

other service faculty member can complete the specialty-related degree earlier than the ITMS

degree, the CCAF Advisor must inform the member that he or she will not be able to use the

applied faculty development course credit toward requirements of the subsequent ITMS

degree. This counseling must be documented in the faculty members’ AFAEMS record.

Also, the CCAF Student Action Request must specifically state the other service faculty

member has been counseled and agrees to be registered in a specialty-related degree program

in which he/she is eligible.

Credit Applicability

Other service faculty members follow the same policies and restrictions as Air Force students,

except:

•

LMMS. Other service EPME courses are accepted

based on the ACE Military Guide. An

official JST reflecting completion of EPME must be sent to CCAF.

•

In-Transfer Credit and

Related Military Technical Training. CCAF accepts in-transfer

credit up to the

maximum required for technical education and program electives

specified by the applicable CCAF General Catalog provided credit is

recommended in the

ACE Military Guide.

•

Physical Education. If this credit is awarded from completing

other service basic military

training, it is regarded as in-transfer credit. However, it does not count toward the

institutional credit requirement.

Graduation Requirement

In order to earn a CCAF AAS degree, the other service faculty member

must complete all

degree requirements before leaving CCAF faculty duty at the

CCAF off-campus instructional

site. If

degree requirements are not completed before faculty tour ends, the other service

faculty member will be placed in a withdrawn status.

NO FAULT EXCEPTION

Degree program eligibility for registration and graduation requires the student to hold the required

degree-applicable occupational specialty (AFSC, SDI or RI) and appropriate skill level. A no fault

exception to policy may be considered for a student whose specialty is removed from military

records at no fault of their own due to mandatory medical, retraining, or career field

conversion/merger reasons. A student desiring a no fault exception to policy must contact the CCAF

Advisor at the E&TS or BETM for guidance on submitting a no fault exception request to the CCAF

Education Services. The Associate Dean of Academic Affairs is the final authority for no fault

exceptions to policy.

To qualify for no fault exception:

•

Conditions or circumstances must be beyond the student’s control.

•

Student must be enrolled and actively pursuing the degree applicable to the specialty (AFSC,

SDI or RI) at the time of loss of specialty.

•

The no fault exception request must be submitted to the CCAF Education Services

within one

year from removal of specialty.

•

The Journeyman (5 skill-level) or higher must have been attained prior to removal of

the AFSC.

•

Degree requirements must be completed within one year after approval of the No Fault

exception.

The no fault exception request must clearly explain conditions and/or circumstances that led to the

removal

of the specialty. Acceptable documents include:

• Official Air Force Form 2096, Classification/On-The-Job Training Action, showing

AFSC (with awarded skill level), SDI or RI was held and date of removal.

• Medical documents with physician’s memo or diagnosis, stating the exact disqualifying

medical

reasons, or a memo from the student’s commander explaining why

disqualified or removed from the

specialty.

• Memo from the student, explaining the situation and requesting consideration of no

fault exception.

E-mail the no fault exception request to [email protected]

EXCEPTION TO POLICY

CCAF academic policies and degree program requirements are established for sound academic

reasons. Occasionally extenuating circumstances arise that may warrant an exception to policy.

Exception to policy of CCAF AAS degree requirements, criteria, or academic policies are

carefully evaluated based on justification provided and the petitioner’s progress since degree

program registration. Exception to policy requests are only considered for the degree program

which the student is registered and if the student will be a degree

candidate upon approval.

Although it is impossible to describe all the

reasons to request an exception to policy, the

following are a few invalid reasons:

•

Student believes similar exceptions have been approved in the past.

•

Student needs one to two hours to graduate.

•

Student will retire, separate or be commissioned shortly.

•

Student did not know about a certain requirement.

•

Student needs to be awarded the degree for EPR, promotion, decoration/award, or

employment consideration.

Alone, without extenuating circumstances and justifications, none of

these reasons are valid.

Each request is evaluated on its own merit,

independent of all other requests. The evaluation is

based on the

justification provided, coupled with the student’s degree progress since

degree

program registration. To warrant approval, the exception to policy request must

prove the

student deserves consideration not normally afforded to other

CCAF students, is an educationally

sound action, does not violate SACSCOC accreditation standards, and is consistent with

academic best practices of higher learning.

A student desiring an exception to academic policy and/or degree program requirements must

initiate and coordinate the

request through the CCAF Advisor. The CCAF Advisor provides

guidance and submits an exception to policy request to CCAF Education Services. The CCAF

Dean is the final authority for exceptions to academic policy.

CCAF does not have an exception to policy for CCAF-awarded credentialing programs. All

published program

requirements must be successfully completed. Requests to exception to

policies will not be accepted

and/or approved.

The CCAF Advisor reviews

and forwards the request and a cover memorandum with comments to

CCAF. See Appendix P for templates. The documents may be e-mailed to

[email protected].

Once the Dean of Academic Affairs has made a decision on approval/disapproval, CCAF staff

will notify the student and/or E&TS or BETM of the action taken. If disapproved, written

notification will include rationale of disapproval.

CCAF STUDENT

CONDUCT

STATEMENT

CCAF students are required, as a condition of good standing and

continued enrollment, to

conduct themselves in a manner that does not

discredit the Air Force or the CCAF system.

Plagiarism, cheating, submitting fraudulent

academic documentation and other forms of

academic dishonesty are

prohibited. Any action punishable under the Uniform Code of

Military

Justice involving direct or indirect participation in, or support of,

academic

misconduct as determined by the CCAF Dean, may result in suspension and/or expulsion from

CCAF. CCAF’s

disciplinary action process is outlined in the CCAF General Catalog and the

CCAF Policies, Procedures and Guidelines.

PART IV

CCAF

CREDENTIALING

PROGRAMS

Credentialing assists the professional development of our Airmen and Guardians by broadening

their knowledge and skills. Blending Air Force technical training and education with industry-

based skill sets and professional credentialing processes benefits the Air Force by molding more

diverse and qualified technicians to maintain critical and valuable national defense assets.

Airmen and Guardians benefit by being provided the education and credentials needed by highly

technical Air Force career fields.

Airmen and Guardians will also possess highly valued skills needed by the industry when they

transition from the Air Force. End result: the Air Force and industry benefit immensely by

receiving highly trained, qualified, experienced and disciplined technicians – a valuable payback

on investment. This section provides students with information concerning national professional

credentialing opportunities related to their specific degree program and career field.

Some Air Force and civilian occupations have certain professional and technical standards. The

process of meeting these standards and earning official recognition is referred to as credentialing.

Governmental and private organizations set credentialing standards to ensure that individuals

meet the standards for their profession. The term “Credential” refers to professional licensure or

registry, or certification which documents an individual’s level of competency and achievement

in a specific profession.

There are two primary types of credentialing: Licensure and Certification.

Licensure is a credential normally issued by federal, state or local governmental agencies. A

license is issued to individuals to practice in a specific occupation (i.e., medical license for

doctors). Licenses are typically mandatory for employment in selected fields and federal or state

laws or regulations define the standards that individuals must meet to become licensed.

Certification is a credential normally issued by non-governmental agencies, associations, or

industry-supported companies. A certification is issued to individuals who meet specific

education, experience and qualification requirements. These requirements are generally

established by professional associations, industry or product-related organizations. Certification

is typically an optional credential; although some state licensure boards and some

employers may require a specific certification(s).

Professional Credentialing is important to the Air Force and our Airmen and Guardians for

several reasons:

• Helps develop a more diversely skilled workforce

• Broadens professional development of our Airmen and Guardians

• Validates professional knowledge and skills gained through Air Force technical education

and training

• Helps prepare our Airmen and Guardians meet mission challenges of the future

• CCAF awards collegiate credit to Airmen and Guardians who possess certain national

professional credentials that satisfy applicable technical education and program elective

requirements

• Some civilian colleges and universities award credit toward academic degrees

• Saves Air Force tuition assistance funds toward degree program completion

• Prepares Airmen and Guardians for transition to civilian life

− Federal, state or local law may require specific credentials to perform some jobs

− Employers may require a specific credential(s) as a prerequisite for employment or pay

higher salaries to credentialed employees

− Credentials may improve promotion potential

− Credentials demonstrate to employers that Airmen and Guardians are on par with their

civilian peers

Airmen and Guardians should consider pursing occupational-related credentials while serving in

the Air Force to increase their Air Force occupational skills, broaden their professional

development and be better prepared for transition.

Students interested in pursuing professional credentials should contact the credentialing agency

for information on credentials, eligibility requirements and testing procedures. Graduates of

CCAF degree programs or courses accredited by credentialing agencies should contact the

credentialing agency for requirements and processes.

To support documentary evidence of training, skills and practical experience, students are highly

encouraged to maintain records of all previous and current education, training and qualifications.

CCAF COLLEGIATE CREDIT

Students may earn CCAF collegiate credit for certain national professional credentials that are

approved by CCAF to satisfy applicable technical education and program elective requirements.

National professional credentials must be current in order to be awarded CCAF technical credit.

Airmen and Guardians who have allowed his/her credential(s) to expire or elapse are no longer

certified or hold that credential. An expired credential is no longer valid and the person may no

longer exercise the privileges granted of that credential. CCAF will not load national

professional credentials to student records and award technical credit if the credential has expired

or lapsed.

Students are responsible for contacting their E&TS to submit verification letters to the credential

issuing agency. The agency will forward appropriate documentation to the CCAF Credentialing

Programs Flight (CCAF/DEAL) for verification and loading of credential to student records.

A registered student desiring credit for degree-applicable credentials must request the credential

issuing agency provide a written memorandum of verification that includes full name, SSAN,

date of birth, type of credential awarded and current standing, and award date.

Request the credential issuing agency forward the memorandum of verification to:

Community College of the Air Force

Credentialing Programs

CCAF/DEAL

100 South Turner Blvd

Maxwell-Gunter AFB, AL

36114-3011

Official agency memorandums are handled the same as official transcripts.

AIR FORCE CREDENTIALING OPPORTUNITIES ON-LINE

Air Force Credentialing Opportunities On-Line (AF COOL) is a valuable

resource for enlisted Airmen and Guardians. The program is managed by

CCAF and provides a research tool designed to increase an Airman’s and

Guardian’s awareness of national professional credentialing and funding

opportunities available for all enlisted Air Force specialties. AF COOL

also provides information on specific occupational specialties, civilian

occupational equivalencies, specialty-related national professional

credentials, credentialing agencies, and professional organizations. AF COOL includes

information such as:

• Background information about civilian credentials, including eligibility requirements and

resources to prepare for an exam.

• Identify credentials relevant to an AFSC, Special Duty Identifier (SDI), and Reporting

Identifier (RI).

• Learn how to fill gaps between Air Force training, experience, and civilian credentialing

requirements.

• Information on AF COOL funding opportunities to pay for credentialing coursework,

textbooks, exams, associated fees, and recertification.

• Resources available to Airmen and Guardians that can help them gain civilian job credentials.

For information concerning national professional credentials applicable to specific occupational

specialties, visit the AF COOL website at https://afvec.us.af.mil/afvec/af-cool.

The AF COOL Program Office is the focal point for the AF COOL program and can be

contacted at DSN 749-5115 or (334) 649-5115; or the AFVEC messenger application at

https://afvec.us.af.mil/afvec/af-cool.

JOINT SERVICE AVIATION MAINTENANCE TECHNICIAN

CERTIFICATION COUNCIL

The DoD established the Joint Service Aviation Maintenance Technician

Certification Council (JSAMTCC) to serve as the functional advisory body

to each respective United States military service’s aircraft maintenance

division and the HQ Federal Aviation Administration (FAA).

The JSAMTCC is the military focal point for FAA Aviation Mechanic - Airframe and

Powerplant (A&P) Certification. Other JSAMTCC responsibilities include: ensuring FAA’s

continued recognition of formal military aviation maintenance technical training and practical

experience; maintaining DoD continuity with HQ FAA; managing and administering the joint-

service A&P Certification Program; identifying and recommending qualified and eligible active

duty, guard and reserve component personnel of the US Armed Forces to the FAA for the FAA

Mechanic Certificate with Airframe and/or Powerplant ratings; and providing resources to assist

technicians in meeting FAA eligibility requirements.

Resources provided in the Joint-service A&P Certification Program are designed to fill the gaps

between military education, training and experience, and civil aviation industry standards.

The JSAMTCC also reviews aircraft maintenance technician training and practical experience

from a FAA perspective, providing a unified assessment and recommendations to each military

service and the FAA. For more information concerning the JSAMTCC, contact CCAF/DEAL at

DSN 749-5020 or 649-5020. Or visit https://www.airuniversity.af.edu/barnes/ccaf or E-mail

ccaf.faa@us.af.mil.

AIR FORCE AIRFRAME AND POWERPLANT CERTIFICATION

PROGRAM

CCAF continuously strives to increase and broaden the skills, knowledge

and experiences of enlisted Airmen. The Air Force Airframe and

Powerplant (A&P) Certification Program is one such effort designed to

enhance professional development and skills of aircraft maintenance

technicians.

The Air Force A&P Certification Program is offered to active duty, guard

and reserve enlisted Airmen in select aircraft maintenance AFSCs. The program directly

supports the mission of CCAF in that FAA credentialed technicians help enhance combat

readiness, contributes to recruiting, assists in retention of highly skilled technicians and supports

the career transition of enlisted Airmen. Furthermore, the program helps develop a more well-

rounded and diverse Air Force aircraft maintenance professional.

The Air Force A&P Certification Program was developed by the DoD to streamline and improve

the FAA Aviation Mechanic – A&P Certification process for the military. The program provides

aircraft maintenance technicians the opportunity to pursue FAA Aviation Mechanic - A&P

Certification based on training, education and practical experience as specified in Title 14, Code

of Federal Regulations (CFR), Part 65.77-Certification: Airmen Other Than Flight Crew

Members; Subpart D - Mechanics. Completing the program requirements detailed in the Air

Force A&P Certification Program Qualification Training Package (QTP) will fill gaps in training

and experience, ensuring technicians meet CFR Part 65.77 eligibility requirements.

Upon successful completion of the Air Force A&P Certification Program, CCAF will issue a

CG-G- EAE-4 Form, Certificate of Eligibility and FAA Form 8610-2, Airman Certificate and/or

Rating Application. These documents qualify the Airman for the written and oral/practical exams

without the need to seek authorization from the FAA Flight Standards District Office (FSDO).

Students are encouraged to maintain copies of past and CFETP, training certificates and other

pertinent job qualification and training records, both military and civilian.

Eligibility

Active duty, guard and reserve technicians who possess at least a 5-skill level in one of the

following aircraft maintenance AFSCs are eligible to enroll:

2A0X1, 2A090, 2A2X1, 2A2X2, 2A2X3, 2A3X3, 2A3X4, 2A3X5, 2A3X7, 2A3X8, 2A390,

2A300, 2A5X1, 2A5X2, 2A5X4, 2A590, 2A500, 2A6X1, 2A6X3, 2A6X4, 2A6X5, 2A6X6,

2A690, 2A691, 2A600 (except AGE), 2A7X1, 2A7X2, 2A7X3, 2A7X5, 2A790, 2A8X1,

2A8X2, 2A9X1, 2A9X2, and 2A9X3.

Technicians who cross-trained out of aircraft maintenance are eligible to enroll provided they

were awarded the 5-skill level in a AF A&P Program eligible aircraft maintenance AFSC prior

to cross-training and have not been out of the aircraft maintenance AFSC more than 2 years.

Once an individual retires, separates or is commissioned, they are no longer eligible to

participate in the Air Force A&P Certification Program.

The Air Force A&P Certification Program is managed and administered by the CCAF

Credentialing Programs Flight. For more information visit our website at

https://www.airuniversity.af.edu/barnes/ccaf or contact CCAF/DEAL at DSN 749-5020 / (334)

649-5020 or E-mail ccaf.faa@us.af.mil.

FAA Certification Credit

CCAF awards 30 semester hours for the FAA Aviation Mechanic - A&P Certification and 18

semester hours for the FAA Aviation Mechanic - Airframe or Powerplant Certification. This

credit is awarded to students enrolled in a CCAF degree program which accepts certification

credit toward the program’s technical education requirement. Refer to the applicable degree

program for the maximum semester hours that may be used to satisfy technical education

requirements.

Students possessing FAA certification should contact the E&TS or BETM for procedures to

report certification to CCAF/DEAL.

INSTRUCTIONAL SYSTEMS DEVELOPMENT CERTIFICATION PROGRAM

CCAF offers the Instructional Systems Development (ISD) Certification for qualified

course/curriculum developers, writers and managers who are formally assigned to an off-campus

instructional site to develop/write and manage CCAF collegiate-level credit awarding courses.

The ISD Certification is a professional credential that recognizes the course/curriculum

developer/writer’s or managers extensive training, education, qualifications and experience

required to develop/write and manage CCAF courses.

The certification also recognizes the individual’s ISD qualifications and experience in planning,

developing, implementing and managing instructional systems. The program is designed to

broaden faculty and professional development.

Eligibility

Qualified officer, enlisted, civilian and other service curriculum writers and managers are

eligible for the ISD Certification. Once an individual leaves curriculum writer or manager duty,

they are no longer eligible for the ISD Certification.

The awarded ISD certification is recorded on the official CCAF academic record and CCAF

transcript.

The ISD Certification Program is managed and administered by the CCAF Credentialing

Programs Flight.

To obtain more information and program procedures, refer to the CCAF Campus Affiliations

Policies and Procedures Guidelines (PPG): https://www.airuniversity.af.edu/barnes/ccaf or

contact the CCAF/DEAL at DSN 749-5020 / (334) 649-5020 or create a ticket

https://auservicedesk.af.edu/.

CCAF INSTRUCTOR CERTIFICATION PROGRAM

CCAF offers the CCAF Instructor Certification (CIC) Program for qualified faculty who teach

CCAF collegiate-level credit-awarding courses at a CCAF off-campus instructional site. The

CIC is a professional credential that recognizes the faculty member's extensive faculty

development training, education, and qualification required to teach a CCAF course, and

formally acknowledges the faculty member's practical teaching experience.

The CIC Program is a three-level program consisting of three specific levels of achievement.

 CIC-I: designed to formally recognize an individual as a qualified CCAF faculty and their

professional accomplishment.

 CIC-II: designed to formally recognize the faculty member’s advanced professional

accomplishment beyond the CIC-I.

 CIC-III: designed to formally recognize the faculty member’s advanced professional

accomplishment beyond the CIC-II or Occupational Instructor Certification (OIC).

Eligibility

 Qualified CCAF faculty who meet CIC Program requirements are eligible. Once faculty

member leave CCAF faculty duty, they are no longer eligible for the CIC.

 A qualified CCAF faculty member is one who has completed the CCAF faculty

development program and is assigned to a CCAF off-campus instructional site and teaching

a CCAF course. The faculty member may be an officer, enlisted, civil service, contractor,

other-service, or foreign-service member.

 Instructor Assistants, Student Instructors, Guest Lecturers, Subject-Matter Experts,

Speakers of Opportunity, approved Exceptional Qualifications In-Lieu of Degree (EQILD)

instructors and members who do not teach a CCAF course are not eligible.

The awarded CIC is recorded on the faculty member’s official CCAF academic record and

transcript.

The CIC Program replaced the CCAF Occupational Instructor Certification (OIC) Program,

which officially closed on 1 January 2011.

The CIC program is managed and administered by the CCAF Credentialing Programs Flight.

To obtain more information and program procedures, refer to the CCAF Campus Affiliations

Policies and Procedures Guidelines (PPG) or visit https://www.airuniversity.af.edu/barnes/ccaf

or contact CCAF/DEAL at DSN 749-5020 / (334) 649-5020 or create a ticket at

https://auservicedesk.af.edu/.

ADDITIONAL RESOURCES ON CIVILIAN TEACHER CERTIFICATION

Vocational Instructor Certification

Individuals interested in teaching at a vocational institution or community college should

contact the applicable state board of education to determine qualification and certification

requirements. For more information, visit

http://www.ed.gov/about/contacts/state/index.html?src=ln.

Florida Professional Educator Certification

Florida Statute 1012.56 allows CCAF faculty to meet some of Florida's K-12 certification

requirements. The statute enables faculty members to meet Florida's general knowledge, and

professional preparation and teacher competence requirements if the individual:

 Taught fulltime for at least two semesters at an accredited college that awards at least

an associate degree (CCAF)

 Submits Letter of Verification provided by CCAF

 Holds at least a bachelor's degree

 Passes the Professional Educator Exam

 Passes one of Florida’s subject knowledge exams.

Contact the CCAF Credentialing Programs Flight to obtain a Letter of Verification. CCAF

cannot provide a Letter of Verification for individuals who have not served as a CCAF faculty

member.

Florida Statute 1012.56 provides easier transition for CCAF faculty members into a second

career as a K-12 teacher in Florida. For more information, contact the Florida Troops to

Teachers program manager at 1- 888-358-7667 or (850) 245-5023 or E-mail

troopstoteachers@fau.edu.

Troops to Teachers (TTT) Program

As part of the Defense-Wide Review (DWR), the DoD has realigned the TTT resources to

higher priority programs more closely aligned to the National Defense Strategy. As a result, the

DoD has cancelled the Troops to Teachers (TTT) Program, effective October 1, 2020, and will

sunset the program by the end of the Fiscal Year (FY) 2021.

PART V

SUPPLEMENTAL INFORMATION

This section contains information on the Air Reserve Component, governance of CCAF, available

training, recognition programs, materials, reference

publications, educational deferment, web site

addresses, etc.

AIR NATIONAL GUARD AND AIR FORCE RESERVE COMMAND

This section contains information of special interest to the ANG, AFRC

and active duty CCAF

Advisors who provide services to ANG or

AFRC members.

Student Liaisons

Guard and Reserve liaison positions were established to promote CCAF, serve as the ANG

and AFRC points of contact, and advise CCAF on matters

concerning their respective

components.

CCAF Advisors needing assistance with ANG or AFRC matters can contact their respective

CCAF Liaisons

AFRC Liaison

MSgt Ellainne K. Bay

Comm: 334-649-5026

DSN: 749-5026

[email protected].

ANG Liaison

MSgt Jason I Hernandez

Comm: 240-612-9743 DSN: 612-9743

NGB.A1.A1DU.Training.Resources.Org@us.af.mil

AIR UNIVERSITY BOARD OF VISITORS (AU BOV)

The Air University Board of Visitors (BOV) is a public board chartered to provide independent

advice and recommendations on matters pertaining to the educational, doctrinal, and research

policies and activities of Air University. The Air University BOV, under the provisions of the

Federal Advisory Committee Act (FACA) of 1972, as amended, shall provide the Secretary of

the Air Force, through the Commander and President of Air University, independent advice and

recommendations on matters pertaining to the educational, doctrinal, and research policies and

activities of Air University. The Air University BOV’s Community College of the Air Force

(CCAF) Subcommittee is charged to provide independent advice and recommendations to the

Air University BOV on matters pertaining to technical applied sciences and undergraduate

programs.

The Air University BOV membership is selected from experts in the fields of education, public

service, business and industry, and defense. Members normally serve annually renewable terms

(up to a maximum of eight years) as Special Government Employees (SGEs). Members are

invited to serve on the Board and Subcommittees by the Air University Commander and

President in the name of the Chief of Staff of the United States Air Force.

The board meets twice a year—in the spring and the fall, normally at Maxwell AFB, Alabama.

Subcommittees meet annually. The Subcommittee Chairs out-brief to the main Board. The

Board presents a written report with its views and recommendations to the Air University

Commander and President. This report is then presented to the Chief of Staff and Secretary of

the United States Air Force.

THE ADVISORY BODIES

Affiliated Schools Advisory Panel

The Affiliated Schools Advisory Panel (ASAP) provides a forum for addressing issues of

mutual concern to both CCAF and off-campus instructional site. The ASAP meets annually to

review policies, procedures, affiliation requirements and actions that concern CCAF off-campus

instructional site. The ASAP consists of representatives from the CCAF staff; formal technical and

specialized training schools; Enlisted Professional Military Education schools; command-

sponsored schools, Headquarters Air Education and Training Command (AETC); and Title 10

representatives from the Air Force Reserve Command (AFRC) and Air National Guard (ANG).

The ASAP encourages schools to participate in CCAF and serves the best interests of students by

ensuring support and compliance with regional accreditation requirements.

Education Services Advisory Panel

The Education Services Advisory Panel (ESAP) provides a forum for addressing issues of

mutual concern to both CCAF and the United States Air Force education

services

community. The ESAP meets annually to review and recommend actions

concerning CCAF

academic polices, administrative procedures and processes. Its primary focus when making

recommendations is the student body. The ESAP also advises the CCAF Commandant on

marketing methods that will enhance participation

in the college. The ESAP consists of

representatives from the CCAF staff, Headquarters

USAF and major commands, base-level

E&TS, and Title 10 ANG and AFRC participants.

CCAF Policy Council

Academic policies are developed by CCAF’s internal Policy Council. The

Policy Council is

composed of representatives from all elements within the CCAF system. Chaired by the

CCAF Dean of Academic Affairs, the Policy Council submits recommendations concerning

academic policies, AAS degree

programs, award of credit, academic standards, affiliation of

Air Force schools and other policy matters through the CCAF Commandant to the Air

University BOV CCAF Subcommittee for guidance and synchronicity. Students, faculty

members, counselors,

administrators and other interested personnel may submit suggestions

to the Policy Council by writing to

CCAF/DE, 100 South Turner Boulevard, Maxwell AFB,

Gunter Annex, Alabama 36114-3011.

FINANCIAL ASSISTANCE

There are many opportunities for members to

obtain financial assistance to pursue their

educational goals. Opportunities

include tuition assistance programs, education bonuses,

the

Student Loan Repayment Program, GI bill and state education

assistance programs for ANG

students.

To satisfy the requirements of the 34 Code of Federal Regulations 338.19, other institutions

must request financial aid information for students previously attending CCAF. The College

has not entered into an agreement (i.e., signed a program participation agreement) to

participate in the Title IV, Higher Education Act programs. Each request for information will

state that CCAF does not participate in Title IV; therefore, the student in questions did not

receive any Title IV funds.

Note: A student pursuing a degree from CCAF may attend classes at another institution.

Appendix O contains a copy of a financial aid memorandum CCAF sends to requesting

institutions. It maybe locally reproduced and given to students and local institutions.

VETERANS ADMINISTRATION CERTIFICATION

The procedures to obtain certification for the VA for members using GI bill benefits to

complete CCAF AAS degree requirements

are as follows: the E&TS CCAF Advisor checks

the student degree plan (WebPR) to verify need and applicability for the course. If the course

is needed

and applies to the CCAF AAS degree program, the CCAF Advisor certifies the VA

form and returns it to the student.

CCAF ADVISOR TRAINING

CCAF Education Services Flight offers Advisor training for personnel who have the role and

responsibility to advise Airmen on

CCAF matters and degree completion.

The CCAF Advisor course is designed to increase the understanding of CCAF academic

policies and administrative procedures, which

improves CCAF advisement skills and

knowledge.

Participant opinions, recommendations and suggestions to improve service to students and the

education staff are also solicited during these training classes. The CCAF

administrative staff

considers all recommendations for implementation, if feasible.

Course offerings consist of resident, regional, and distance

learning (satellite or online) training

classes. The regional training classes consist of visits to the CONUS and OCONUS bases to

help alleviate travel cost to attending students. To attend these classes, nominations from active

duty bases are made through

the MAJCOM. The CCAF Education

Services is responsible for

planning CCAF Advisor training classes and can be contacted at ccaf.edservices@us.af.mil or

DSN 749-5021 / (334) 649-5021.

CCAF Advisor training is not funded by CCAF. Funding must be secured by the unit prior to

scheduling.

CCAF ADVISOR DIRECTORY

CCAF maintains a list of E&TS and BETM locations and CCAF Advisors assigned. When a

unit’s CCAF Advisor or physical address changes, the CCAF Advisor must notify CCAF

Education Services at DSN 749-5021 or e-mail ccaf.edservices@us.af.mil.

RECOGNITION PROGRAM

The CCAF recognition awards program, called: CCAF’s Education Section of the Year

(CESY) annually recognizes the Air Force Education and Training Sections and Units’

contribution to the education mission. The college recognition is based on the board results

of the annually-convened CESY awards panel.

There are three award categories:

1. RegAF CCAF Education Section of the Year

2. AF Reserve CCAF Education Section of the Year

3. Air National Guard CCAF Education Section of the Year

The award period will be from 1 January – 31 December. Nomination write-ups should only

include achievement that occurred during the calendar year.

Nominations must be written in bullet format on an AF Form 1206 using provided template.

Limit write up to a maximum of 13 single-spaced lines TOTALING bullets and headers. Write

ups will include: Section Synopsis describing the duties and scope of the sections

responsibilities; Team Accomplishments in single bullet format; Members will include name

of all employees assigned including volunteers. An Acronym listing maybe utilized if needed.

The Community College of the Air Force will send a Call for Nominations soon after the

October graduating class is closed out with a suspense date of No Later than 15 December. All

nominations must be received by the CCAF Education Services Director by COB on suspense

date.

Packages will be scored by 4 member CESY awards panel comprised of the following:

1. RegAF CCAF Education Section of the Year

Board President: Presiding ESAP Chair

Member 1: CCAF Education Services Director

Member 2: Air Force VolEd Chief

Member 3: CCAF Vice Commandant

2. AF Reserve CCAF Education Section of the Year

Board President: ESAP AFRC Permanent Member

Member 1: CCAF AFRC Liaison

Member 2: CCAF DES Superintendent

Member 3: AFRC Education and Training Functional Manager

3. Air National Guard CCAF Education Section of the Year

Board President: ESAP ANG Permanent Member

Member 1: CCAF ANG Liaison

Member 2: CCAF DES Superintendent

Member 3: ANG Education and Training Functional Manager

The winner will be announced and recognized during the first Quarter CCAF Town Hall. Each

will receive a letter from the Commandant and a trophy to elevate the prestige of the sections

accomplishments.

This recognition program will serve as an incentive in promoting CCAF Education Programs

while creating a healthy competitive atmosphere among the E&TS and units.

AIR FORCE ASSOCIATION PITSENBARGER SCHOLARSHIP

The Pitsenbarger Award provides a one-time grant to selected CCAF graduates and plan to

pursue a

baccalaureate degree. The grant is offered to enlisted Airmen and coincide with the

CCAF graduation

ceremony held each spring and fall. Information may be found at

https://www.afa.org/education/pitsenbarger-awards

PUBLICATIONS

Air Force

AFI 36-2670, Total Force Development

AFI 36-2305, Educational Classification and Coding Procedures

HQ AU Catalog

Community College of the Air Force

CCAF publications are available for access and print on the CCAF AF

Portal page.

CCAF General Catalog. The current CCAF General Catalogs are

available on

the CCAF Portal page under Publications.

CCAF Update. The CCAF Update is a periodic newsletter. It contains

updated

information on policies, procedures, announcements, catalog and

handbook changes,

etc. CCAF Advisors should maintain past issues of the

update in a binder for reference

purposes. Current issues of the CCAF

Update are posted on the CCAF Portal page

under Education Service

Publications.

DANTES

DANTES provides central procurement and distribution of educational

reference materials to

E&TS throughout the

DoD. This allows for standardization and provides a

significant cost

savings. Materials include books, brochures, catalogs,

videos, magazines, pamphlets, and

pocket guides.

Information includes DANTES Programs; GI Bill, financial aid, grants,

scholarships, tuition

assistance and student loans; Active duty, Reserve, and Veteran education benefits; college,

university and graduate school costs, degree programs and requirements; helpful education

websites; and more.

Contact Information: Reference Publications Manager

DANTES, Code 10D1

6490 Saufley Field Rd.

Pensacola, FL

32509-5243

(850) 452‐1111 ext. 3131

DSN: 459‐1111 ext. 3131

Fax: (850) 452‐1588

E‐mail: [email protected]

https://www.dantes.doded.mil/Resources/

USEFUL WEB LINKS

AF COOL: https://afvec.langley.af.mil/afvec/Public/COOL/Default.aspx

AF Virtual Education Center: https://afvec.langley.af.mil/afvec/Home.aspx

Joint Service Transcript: https://jst.doded.mil/jst

CCAF Credentialing Programs:

http://www.au.af.mil/au/barnes/ccaf/credentialing/

CCAF Online Services: https://ccaf.maxwell.af.mil

CCAF public site: http://www.au.af.mil/au/barnes/ccaf/

NACES: http://www.naces.org/members.htm

APPENDICES

Appendix A

CCAF Online Services Guide

CCAF Online Services provides CCAF Advisors with timely and accurate CCAF academic

information for counseling CCAF students on degree programs progression. CCAF Online

Services includes data in six major areas: student information, transcript information, in-

transfer credit information, certification information, CCAF resources and publications, and

various ESO reports. This user’s guide provides CCAF Advisors with information necessary

for accessing and reviewing CCAF student academic records via the Air Force Automated

Education Management System (AFAEMS).

NOTE: The WebPR may be accessed directly by logging in to CCAF Online Services at

https://ccaf.maxwell.af.mil.

1. Web Progress Report (WebPR)

a. Accessing the Web Progress Report (WebPR).

1. Log into AFAEMS to access home screen.

2. In student tab type student’s SSN and select search to access student’s dashboard.

Advisor can

choose to use side

tab to search for

the student or the

quick tab option.

3. Locate and select “CCAF Student Services” under the Ed Record Action Items menu

to access CCAF Online Services.

4. Student Enrollment information will be displayed.

5. Select the degree program hyperlink to access the student’s WebPR.

Information displayed is based on

real time students CCAF Records.

NOTE: If the status is ‘withdrawn’ that progress report

will not show any credit applied. Only ‘registered’ and

‘graduate’ will show credit application

NOTE: If the status is ‘Graduate’ that progress report

will show all the credits that was used to award the

degree.

As degree requirements are

completed these boxes become

Displays a tooltip if mouse is hovered

over the text

b. Parts of the WebPR

1. Student Information:

a. Student name.

b. MPF: MPF code of the base the student is assigned.

c. Student’s rank.

d. AFSC: AFSCs the student holds per MilPDS record. The underlined AFSC

represents the AFSC applicable to the CCAF degree program in which the student

is currently enrolled.

e. Current Date: Date in which WebPR is being accessed.

f. Code: CCAF degree program code the student is currently enrolled in.

g. Program: Title of the CCAF degree program the student is currently enrolled.

h. Rgstrd: The date the student registered in the CCAF degree program:

i. Status: Represents the student’s enrollment status. See Appendix K for status

codes.

j. Catalog Year: The catalog year the student is currently enrolled.

2. Student Course Completion Information: designed to look similar to the tools used by

CCAF staff; column formatted and should be read top to bottom, left to right.

a. Grad Date/Course Code: The date the student graduated/completed the course

and the course descriptors contained within the military course. Most military

courses will have multiple course descriptor. Civilian course numbers will also

be displayed.

b. School/Course Title: The title of the military course completed and the course

descriptor title contained within the military course. Most military courses will

have multiple course descriptors. Civilian course titles will also be displayed.

c. Sem Hrs: The total semester hours awarded for the completed military course

will be listed next to course title and will be in bold. The semester hours awarded

for each course descriptor is reflected next to the course descriptor title. The

combined course descriptor hours are tallied to formulate the total semester hours

in bold.

d. App Ind: Application Indicator. Code that represents the type of course credit

(legend key is located at the bottom of the WebPR explaining the meaning of each

code):

1. Codes “D”, “E”, “M”, “N” and “T” are all degree applicable

2. Code “C” refers to credit that does not apply to CCAF degree programs unless

it was earned before 1 January 1992

e. App Disp: Application Disposition. Code that represents how the course credit

was used (legend is located at the bottom of the WebPR explaining the meaning

of each code):

1. F: Full credit was used

2. P: Partial credit used

3. Z: Course was used in a previous degree

4. T: Technical credit

5. M: LMMS credit

6. O: Other (Program Elective or General Education)

f. Columns Tech Core thru Hum: CCAF degree program areas of study:

1. Required Credits: Total number of credits required by subject area.

2. Completed Credits: Total number of credits applied by subject area.

3. Needed Credits: Total number of credits needed to complete the requirement

by subject area. ( Technical Education hours are added together)

4. Total: The total number of credits required, completed and needed to

graduate by column.

g. Legend: Explanation of codes located on bottom of the WebPR.

2. Additional Resources

A. CCAF Course Descriptions: List all course descriptions for completed military courses

loaded to the student’s record.

B. Certifications: List all certifications reported to CCAF and loaded to student record.

Course Description is based on the time the

student completed the course.

C. Transcripts

1. Print Unofficial CCAF Transcript: Displays the student’s unofficial CCAF transcript

that can be reviewed and printed.

2. Order Transcript: Enables user with secured access capabilities to order an official

CCAF transcript. Also, provides instructions to order an official CCAF transcript if

the user does not have secured access capability.

3. How to Transfer Civilian Coursework to CCAF: Provides the user with instructions

on how and where to submit official civilian college transcripts to CCAF.

4. Current Transcript Processing Time: Takes the user to the CCAF portal site to view

the current processing time for inbound civilian college transcripts.

5. Civilian Transcripts Received by CCAF: Displays the dates of all official civilian

college transcripts received by CCAF. Review the student’s WebPR for civilian

college transcript data loaded and applied to student record.

6. CCAF Transcripts Ordered: Displays the history of all official CCAF transcripts

ordered and where they were mailed to.

Official civilian college transcripts

received by CCAF. Review WebPR for

civilian college transcript information

Official CCAF transcripts

ordered and where they

were mailed.

3. CCAF Advisor Tools

A. In-transfer Credit

1. Civilian Course Conversion Table (CivCCT): Displays a researchable list of civilian

college courses that have been evaluated by CCAF for applicability toward degree

program requirements. If a specific college’s course is not listed, the course has not

been evaluated by CCAF.

Notes:

a. A search under College Level Testing will give you all the credit by examination

evaluated by CCAF for in-transfer. Please verify the course evaluation descriptor

for duplication of credit before advising a student to complete an examination or

course. If a student completes a college level course from an accredited institution

and pass a college level examination with the same course evaluation descriptor,

it will be considered a duplicate credit and the student will only receive credit for

either the course or the exam but not both.

b. If a course was previously accepted/not accepted but status was changed based

institution changing the course syllabus but Course Code and title are the same,

the remarks will give more information about the course.

Course Code under the

catalog year displays the

CCAF Course Evaluation

Course Listing can be sorted based

by clicking the Category.

2. Military Course Conversion Table (MilCCT): Displays a researchable list of military

courses that have been evaluated by CCAF and for which CCAF awards credit

toward applicable degree program(s)

Notes:

a. Searching for ‘open” courses will show any courses that are current that a student

maybe eligible to take. Refer the student to his/her UTM for eligibilities to attend

the course.

b. If a student has completed a course and the course is not listed, please send action

request to add military course to record. If the course is not approved, the CCAF

advisor should get a response from CCAF explaining the reason for rejection.

3. Credit by Exam Matrix by Degree Program: provides the user CLEP and DSST

testing information by degree program for the current catalog.

Note: Exam Matrix is alphabetically arranged by degree program code (0CYC).

B. Certifications

1. CCAF Certification Programs are listed under Part IV. CCAF Credentialing

Programs.

Notes:

a. Professional Manager Certification (PMC): PMC was discontinued 1 Oct 2019.

b. AF Credentialing Opportunities Online (AF COOL): Takes user to the official

AF COOL website where he/she can find information on applicable certifications

based on AFSC and/or rank (leadership certifications).

c. Certifications AF Portal Page: Takes user to the CCAF Portal Certification

C. Resources

1. FAQs: Contains a listing of frequently asked questions with their explanations

2. Advisor Publications: Takes user to the Air Force Portal page where one can access

various CCAF Update Articles and the current CCAF Advisor Handbooks

3. Student Publications: Takes user to the CCAF Portal page where the CCAF catalogs

can be accessed

4. CCAF Student Liaison: Contains point of contact information for Air Force Reserve

and Air National Guard members

5. CCAF AF Portal Page: Takes the user to the official CCAF Portal Page

D. ESO Reports

1. Advanced Standing Report: Displays all students by Base/MPF who have satisfied 45

or more semester hours towards degree requirements and civilian credit is applied.

Student counseling should be provided to complete remaining requirements.

2. Five-Year Warning Report: Displays all students by Base/MPF who are approaching

the degree program enrollment expiration date.

3. Candidate Status: Displays all students by Base/MPF who have graduated or is being

processed as a candidate for graduation in a specific graduating class.

4. Possible Graduates: Displays students who have 64 semester hours applied and could

be a possible candidate for graduation.

NOTE: The Advisor Reports are only accessible by logging in directly to CCAF Online

Services at https://ccaf.maxwell.af.mil.

Appendix B

CCAF Student Action Request Types

•

DEGREE CANDIDATE - Use to nominate students who have completed all degree

requirements. The student must be qualified to hold and maintain the degree-applicable

occupational specialty and/or skill level per AFMAN 36-2100 requirements. Requests for

applying credits already reflected on WebPR may be submitted on this request if these

actions complete degree requirements. Do not use this action to request to expedite

processing of any updates to student records.

•

PROGRAM CHANGE - Use to change a student’s registration from one degree program to

another. The student must be qualified to hold and maintain the degree-applicable

occupational specialty and/or skill level per AFMAN 36-2100 requirements. Requests for

applying credit already reflecting on students WebPR may be submitted on this request. This

action request may be used to enroll students for their INITIAL degree after a break in

service or was re-classed in technical training or for other service faculty members

registering for their initial degree.

•

REGISTRATION SUBSEQUENT DEGREE - Use to register/enroll CCAF graduates who

have at least one CCAF AAS degree conferred and wish to enroll in another CCAF AAS

degree program. The student must be qualified to hold and maintain the degree-applicable

occupational specialty and/or skill level per AFMAN 36-2100 requirements. Requests for

applying credit already reflecting on students WebPR may be submitted on this request.

•

already received one or more CCAF degree(s) and have completed all degree requirements of

another CCAF AAS degree. The student must be qualified to hold and maintain the degree-

applicable occupational specialty and/or skill level per AFMAN 36-2100 requirements.

Requests for applying credit already reflecting on students WebPR may be submitted on this

request.

•

CHANGE TO CURRENT CATALOG - Use to change a student’s enrollment to the most

current CCAF General

Catalog. The student must be qualified to hold and maintain the

degree-applicable occupational specialty and/or skill level per AFMAN 36-2100

requirements. Requests for applying credit already reflecting on students WebPR may be

submitted on this request.

•

ADD CIVILIAN TRANSCRIPT/COURSES/COLLEGE-LEVEL EXAM (MISSING

ON WEB PR) - Use when there is an issue with a transcript that is currently on the

student's record or if it has been more than 30 days since the student had his/her institution

sent an official copy of his transcript sent to CCAF and is not on student's record. Include as

much information as possible (Name of Institution; Other names or name at the time of

attendance; date transcript was sent to CCAF; mode of transcript delivery; order number).

For a missing Air Force funded CLEP/DSST examination, submit this action request after

two weeks has passed since the exam was successfully taken (60 days for Speech DSST

exam) with the title and date of examination.

•

ADD MILITARY COURSE TO RECORD - Use for credit awarding courses taught at

CCAF off-campus instructional sites that did not automatically flow to the student’s record,

(i.e., ALS, Tech School, etc.). Allow at least 30 days from course graduation date before

submitting. Credit application will be completed after course completion is verified with the

off-campus instructional site. Acceptable Attachment: AF Form 1256 is only for credit

awarding courses taught at CCAF off-campus instructional sites and must include: Course

Title/Number/Location/

Graduation Date/PDS code. For PME courses, provide location

where attended. Do not use this action to add other accredited institution

Courses.

•

APPLY CREDIT TO STUDENT RECORD – Use to request credit application for

courses (military or civilian) that are recorded on the student record. CCAF Program

Managers will optimize credit application for subsequent degree consideration when

member holds multiple occupational specialties. However, if the CCAF Advisor

recommends specific application (distribution of credit), please clearly communicate

details in the instructions section and program manager will do their best to accommodate

as long as it does not violate the hierarchy of credit application.

•

CERTIFICATIONS/LICENSURE/REGISTRY – Use this action request when the CCAF

Advisor have questions regarding verification or for adding CCAF-recognized professional

certifications for award of CCAF credit. Ensure a copy of the issued certificate is attached to

the student’s digital file folder. Examples: FAA A&P Certification, CompTIA Certification,

Pharmacy Technician Certification, etc.

Appendix C

How to create a CCAF Action Request

Authorized CCAF Advisor will submit CCAF action request electronically via Air Force Automated

Education Management Systems (AFAEMS).

Notes:

1. Please refer to Appendix B “Action Request Types” to identify the type of action

request needed to submit to CCAF.

2. Course Information is only used if requesting to add a military course or certification

not reflected in the student’s record. Please upload a copy of the AF Form 1256 credit

awarding courses taught at CCAF off-campus instructional sites and

must include:

Course Title, Number, Location, Graduation Date, and PDS code.

Appendix D

Credit Processing Matrix

Type of Course/Training

Confidence

Date

Processing

Date

Verification

Location

Technical Training Group

Current FY 1 Oct 85

30 days

CCAF/DES

Before current FY (all Chanute and Lowry courses) 1 Oct 85

30 days

CCAF/DES

AETC Instructor Continuation Training

1 Jan 88

30 days

CCAF/DES

Field Training Detachment 1 Oct 87

30 days

CCAF/DES

Command Sponsored/Special School

1 Jan 88

30 days

CCAF/DES

Enlisted Professional Military Education (Resident)

Airman Leadership School (certificate must show location) 1 Oct 91

30 days

CCAF/DES

NCO Leadership School (certificate must show location)

1 Jun 87

30 days

CCAF/DES

Command NCO Academy 1 Jun 87

30 days

CCAF/DES

USAF Senior NCO Academy

1 Jun 78

30 days

CCAF/DES

Air Force Career Development Academy (formerly AFIADL). If a completed course is not reflected in a

student’s record and the processing time has elapsed, submit as an attachment to CCAF Student Action Request to

include, Course Title/Number//Location/Completion date and PDS Code (optional) on the request.

Type of Course

Confidence

Date

Processing

Date

Verification

Location

Course 00001 Airman Leadership School

3 Jan 01

30 days

CCAF/DES

Course 00003 Airman Leadership School 1 Jul 11

30 days

CCAF/DES

Course 00005 Air Force SNCO Academy

1 Oct 96

30 days

CCAF/DES

Course 00006 Command NCO Academy 1 Oct 91

30 days

CCAF/DES

Course 00009 Command NCO Academy

1 Aug 81

30 days

CCAF/DES

Course 00008 USAF SNCO Academy 1 Aug 81

30 days

CCAF/DES

Course 00012 USAF SNCO Academy

1 Dec 02

30 days

CCAF/DES

Course 00014 USAF SNCO Academy 1 Mar 06

30 days

CCAF/DES

Course 00015 NCO Academy

1 Feb 12

30 days

CCAF/DES

Interservice Training. AF enlisted personnel completing interservice training schools for the initial or 3 level are

automatically reported to CCAF (as of 1 Jun 97) 30 days after graduation.

Civilian Testing. If a passed test is not reflected in a student’s record and the processing time from scoring has

elapsed, please submit an action request to CCAF

Type of Examination

Confidence

Date

Processing

Date

Verification

Location

Prometric (AF Funded initial examinations) 1 Feb 93 14 days CCAF/DES

Prometric (All others) 1 Feb 93 30 days CCAF/DES

Excelsior College Exams (formerly Regents) 1 Feb 93 30 days CCAF/DES

Notes:

1. Type of institution, course or test from which student graduated or passed.

2. Date when automatic course or test completion reporting to CCAF database began for this type of

institution, course, or test for AF enlisted personnel. For course completions before confidence

date, submit AF Form 1256.

3. Number of days from date the student graduated from CCAF off-campus instructional site course

or test graded until course or test completion is reflected in CCAF database.

4. Office responsible for verification.

Appendix E

Test Reporting Agency Information

Official transcripts or score reports must be sent directly from the

issuing agency to CCAF.

Type Test

Where Taken

Documents Required

CLEP/DSST

(DANTES-funded)

Authorized DANTES test center

Official score reported are

automatically sent to CCAF

CLEP/DSST

(Self-funded)

Authorized Test Site Official CLEP/DSST Transcript

AP Exam Authorized Test Site Official College Board Transcript

ECE (Excelsior) Any authorized test center Only the official score report

USAFI DANTES Test Center

Official USAFI score report

(before 1

July 1974)

1. Official CLEP, DSST Transcript (DANTES funded) and USAFI Transcripts. Military

members can also order a consolidated transcript that includes CLEP and DSST exams using

the online transcript ordering system.

Website: https://exchange.parchment.com/send/adds/index.php?main_page=login&s_id=3q7ey35yiWKgVEiC

2. Self-funded CLEP Transcript – For CLEP examinations taken prior to joining the Military

or for retest.

Website: https://clep.collegeboard.org/earn-college-credit/your-score/transcripts

Phone number: 1800-257-9558

3. Self-funded DSST Transcript - For DSST examinations taken prior to joining the Military

or for retest.

Website: https://getcollegecredit.com/scores_transcripts/

Phone number: 1877-471-9860

4. Advance Placement Examination – CCAF does not accept H.S transcript or diploma.

Student must submit a copy of the official score report.

Website: https://apstudents.collegeboard.org/sending-scores

Phone number: 1888-228-5427

5. Excelsior College Exams

Website: http://www.excelsior.edu/office-of-registration-and-records

Phone number: 1888-228-5427

Appendix F

Other Institution Transcript Agency Information

Air Force Institute of Technology

2950 Hobson Way

WPAFB, OH 45433-7765

Phone: (937) 255-6565

DSN: 785-6565

https://www.afit.edu/

American Council on Education

ATTN: ACE Transcript Services

One Dupont Circle NW

Washington DC 20036-1193

Phone: (202) 939-9470

Toll Free: (866) 205-6267

Email: credit@acenet.edu

https://www2.acenet.edu/credit/?fuseaction=transcripts.main

Defense Acquisition University (DAU)

9820 Belvoir Road

Fort Belvoir, VA 22060

Phone: 703-805-3459/DSN: 655-3459

Toll Free: 1-866-568-6924

https://dau.atrrs.army.mil/dautranscript/

Defense Equal Opportunity Management Institute

ATTN: Transcript Request/Student Services

366 Tuskegee Airmen Drive, Bldg. 352

Patrick AFB FL 32925-3399

Phone (321) 494-4617/5874/5214(DSN 854)

Email: deomiss@us.af.mil

https://www.defenseculture.mil/Education-and-Training/General-Information/

Defense Language Institute

DLIFLC

ATTN: ATFL-ASD-DA (Registrar)

Bldg. 634 Room 4

Presidio of Monterey CA 93944

Phone: 831-242-5119/DSN: 768-5199

Email: [email protected]

https://www.dliflc.edu/administration/registrar/transcripts-records/

Joint Services Transcript (Formerly AARTS/SMARTS/CGI)

JST Operations Center

6490 Saufley Field Road

Pensacola, FL 32509

Email: jst@doded.mil

https://jst.doded.mil/jst/

Appendix G

Additional Information Request Form

(**This is document is for CCAF use only) **

Appendix H

CCAF Transient Student Letter

(**This document is authorized to be reproduced/signed by CCAF Advisors (Advisor course graduates) **

DEPARTMENT OF THE AIR FORCE

AIR UNIVERSITY (AETC)

Date

MEMORANDUM FOR XXXX UNIVERSITY

FROM: ORG/SYMBOL

Organization

Street address

City ST 12345-6789

SUBJECT: Verification of Enrollment

1. This is to certify that ___________________________is currently an active student in good standing

at the Community College of the Air Force (CCAF). ____________________is currently enrolled in

the CCAF _______________________________________________ Associate in Applied Science

Degree.

2. _________________________is approved to take the following courses to meet her CCAF degree’s

general education requirements with ___________________ University:

COURSE

COURSE TITLE

CREDITS

TERM DATES

3. If you have any questions regarding this certification, please feel free to contact our office at XXX-

XXX-XXXX.

FIRST M. LAST, Rank

(Title) Education Advisor

Appendix I

Graduation Requirements Checklist

Requirement/Applicability

1. Minimum applied credits in the technical core 9SH

2. CCAF institutional credit requirement – 16 SHs of applied CCAF credit (minimum 9 in

technical core.

3. Program-applicable 5-skill level applied at the time of degree completion.*

4. Maximum amount of applied testing credit – 30 SHs

5. Maximum amount of CCAF AAS degree-applicable technical course credit not

applicable to the degree program of enrollment – 9 SHs in Program Elective area.

6. Minimum 64 SHs applied credit. All degree and special program requirements, if

any, met.

7. Degree requirements completed before 6-year anniversary of registration in a

catalog. 2 years for ITMS degree program

8. For subsequent CCAF AAS degree, courses applied in technical education, LMMS and

program elective was not used in a previous degree. General Education Courses has not been

used more than once.

9. Degree requirements completed before separation, retirement or commissioning.**

10. CCAF Student Action Request nominating student for graduation submitted

with

documentation.

*Students registered on the basis of an SDI, RI or AFSC in a career field without a 5 skill-level

are

exempt.

**Students enrolled in the ITMS degree program must be assigned to a CCAF off-campus

instructional site course at time of degree nomination.

Appendix J

Transcript Request Form

Appendix K

CCAF Status Codes

Blank Non-Degree Seeking Student: Non-Air Force enlisted, ineligible to register.

0 Registered: Nonparticipant, no CCAF AAS degree, no national testing/civilian college

credit applied.

1 Registered: Participant, no CCAF AAS degree; 1 to 44 SHs applied to CCAF

AAS degree program; national testing/civilian college credit applied.

2 Advanced standing: Participant, no CCAF AAS degree; 45 SHs applied to CCAF

AAS degree program; national testing/civilian college credit applied.

4 Registered: Participant has CCAF AAS degree; 1 to 44 SHs applied to current CCAF

AAS degree program; national testing/civilian college credit applied.

5 Advanced standing: Participant has CCAF AAS degree; 45 or more semester hours

applied to current CCAF AAS degree program; national testing/civilian college credit

applied.

A 1 CCAF AAS degree conferred.

B 2 CCAF AAS degrees conferred.

C 3 CCAF AAS degrees conferred.

D 4 CCAF AAS degrees conferred.

E 5+ CCAF degrees conferred.

M CCAF Career Education Certificate awarded.

N Disenrolled: Withdrawn from CCAF AAS degree program (for cause); contact CCAF

registrar.

Q Ineligible to register. Retired, separated or commissioned.

W Withdrawn: Student requested withdrawal action or reached maximum allowed

time of enrollment in catalog and program (6-year rule).

Appendix L

Multiple AFSC Policy Letter

Appendix M

Degree Completion Contract

(Sample)

NOTE: Some off-campus instructional sites require faculty members to take all

CLEP/DANTES examinations needed prior to attending college courses and receiving

100 percent tuition assistance. Check with the off-campus instructional site for local

policies.

Appendix N

ETP Templates

Sample ESO Letter

DD Mmm YY

MEMORANDUM FOR CCAF/DE

FROM: 123 FSS/FSDE

Street Address

City, ST 12345-6789

SUBJECT: CCAF Exception to Policy Request for SrA Anita Degree; SSN 123-45-6789

1. Please review attached documents for submitted on behalf of student. SrA Degree is

currently enrolled in the 2017 Gen Catalog and is requesting for an ETP for her AAS Degree in

Human Resource Management.

2. State any additional information or recommendation to help the Dean make an informed

decision.

3. If there are any question or concerns, please contact me at 123-456-7890 (DSN XXX) or

email.ema[email protected].

ANITA WAIVER, GS-12, DAF

Education Services Officer

Attachment(s):

1. Student Last Name, First Name ETP Request

2. Supporting Documentation (if applicable)

DEPARTMENT OF THE AIR FORCE

USE YOUR APPROVED ORGANIZATION LETTERHEAD

Sample ETP Student Letter

Optional: You may use your approved organization letterhead.

Date

Student Name (Rank, First, MI, Last, USAF)

Duty Title

Organization

Street Address

City ST 12345-6789

Dr. Royce J. Dasinger

Dean, Community College of the Air Force

100 South Turner Boulevard

Maxwell AFB, Gunter Annex, AL 36064-3011

Dear Dr. Dasinger

My name is SSgt Anita Degree, I am an Active Duty member of the US Air Force currently

assigned to (student’s unit of attachment) at (current duty station. I am writing to request for an

exception to CCAF policy…please state what policy you are wishing to get an exemption from (ex.

completing a general education course that is specific to a particular occupation).

Explain any hardship or extenuating circumstances that is preventing you from completing the

requirement. If the attempts to satisfy the requirement was completed but was unsuccessful, you may

include the times of attempt as well.

Provide any other information than can help the Dean make an informed decision on your

request. Add your contact information if any questions or concerns arise.

Sincerely,

FIRST MI. LAST NAME, Rank, USAF

Attachment:

Appendix O

Financial Aid Memorandum

DEPARTMENT OF THE AIR FORCE

AIR UNIVERSITY (AETC)

27 July 2010

Community College of the Air Force

Enrollment Management

100 South Turner Boulevard

Maxwell AFB Gunter Annex AL 36114-3011

Dear Financial Aid Administrator,

The reverse side of the Department of Education (DOE) letter, dated 27 September 1995,

supersedes all other DOE letters and satisfies 34 CFR 668.19 requirements for Community

College of

the Air Force (CCAF) students. Please follow instructions in the third

paragraph of the DOE letter.

Thank you for your assistance. If you have questions, contact me at (334) 649-5080.

Sincerely,

\\SIGNED\\

DAVID J. TURNER, GS-12, USAF

Director, Enrollment Management

Community College of the Air Force

GLOSSARY

A & P

Airframe and Powerplant ant

AAS

Associate of Applied Science

ACE

American Council on Education

AETC

Air Education and Training Command

AF COOL

Air Force Credentialing Opportunities On-Line

AFAEMS

Air Force Automated Education Management System

AFI

Air Force instruction

AFIADL

Air Force Institute for Advanced Distributed Learning

AFJQS

Air Force Job Qualification Standards

AFPC

Air Force Personnel Center

AFRC

Air Force Reserve Command

AFROTC

Air Force Reserve Officer Training Corp

AFSC

Air Force specialty code

AFVEC

Air Force Virtual Education Center

AIC

Academic Instructor Course

ALS

Airman Leadership School

ANG

Air National Guard

AP exam advanced placement exam

ARC Academic Review Committee

ASAP

Affiliated School Advisory Panel

ASL

Affiliated School Liaison

AU BOV

Air University Board of Visitors

BETM

Base Education and Training Manager

BIC

Basic Instructor Course

BMT

basic military training

CAC

common access card

C Credit non-degree applicable courses

CCAF Advisor individual (education services personnel, AFRC training technicians,

and ANG career and

education managers) who assists CCAF students.

CCAF ITP CCAF Instructor Tuition Program

CEM Chief Enlisted Manager

CESY

CCAF Education and Training Section of the Year

CFETP

Career Field Education and Training Plan

CFR

Code of Federal Regulations

CIC

CCAF Instructor Certification

CivCCT

course conversion table

CLEP

College-Level Examination Program

CONUS

continental United States

D Credit CCAF AAS degree-applicable course

DANTES

Defense Activity for Non-Traditional Education Support

DEOMI

Defense Equal Opportunity Management Institute

Designated Institution

DINFOS

Defense Information School

DLI

Defense Language Institute

DLPT

Defense Language Proficiency Test

DoD

Department of Defense

DOS

date of separation

DSST

DANTES Standardized Subject Tests

E&TS Education and Training Section

ECE

Excelsior College Exams

EPME

enlisted professional military education

ESAP

Education Services Advisory Panel

ESO

education services officer

E&TS

Education and Training Section

FTD

field training detachment

GER

general education requirement

ITMS

Instructor of Technology and Military Science

ITRO

Interservice Training Review Organization

JSAMTCC

Joint Service Aviation Maintenance Technician Certification Council

JST

Joint Services Transcript

LMMS

Leadership, Management and Military Studies

MAJCOM

major command

MilCCT

Military Course Conversion Table

N Credit Non-institutional degree applicable credit.

NACES

National Association of Credential Evaluation Services

NCOA

Noncommissioned Officer Academy

PACAF

Pacific Air Force

PAFSC

primary Air Force specialty code

PAS

personnel accounting symbol

program manager

PPG

Policies and Procedures Guidance

progress report

QTP

Qualification Training Package

reporting identifier

RIP

report on individual personnel

SACSCOC

Southern Association of Colleges and Schools Commission on Colleges

SDI

special duty identifier

semester hour

SNCOA

Senior Noncommissioned Officer Academy

SQT

special duty qualification training

SSAN/SSN

social security account number

T Credit in-transfer credit

TA Tuition Assistance

TDY

temporary duty

TTT

Troops to Teachers

USAFE

United States Air Force Europe

USAFI

United States Armed Forces Institute

UGT

upgrade training

UTA

unit training assembly

Veterans Administration

WebPR Web progress report