GROSSMONT COLLEGE

SECTION B (To be completed by an Academic Counselor)

Counselor: Please complete this section for the student IN BLACK INK. We need your help in clarifying the minimum number of

units necessary to complete the student's educational objective at Grossmont College.

TRANSFER STUDENTS

1. List total number of units completed at all colleges which are transferable to the institution listed in Section A #4 (_____).

2. Which general education pattern is being followed?

□ CSU Certification □ IGETC □ TAG □ Catalog Requirements

3. Do all of the courses listed in Section A #8 meet the student's educational objective at Grossmont College? □ Yes □ No

If no, which do not? __________________________________________________________________________________

4. Has the student completed required general education? □ Yes □ No

5. If general education is not complete, how many units in addition to those listed in Section A #8 are needed? _______

6. If student needs additional units to complete preparation for major, how many more units(in addition to those listed in Section A #8)

MUST be completed at Grossmont College before the student can transfer?

_______

7. What is the earliest possible completion date for the remaining required coursework for the educational goal listed in Section A #7?

For a part-time student:____________________ For a full-time student:____________________

8. Has the student completed any remedial coursework?

□ Yes □ No If yes, please list the coursework (i.e. Math 88, English

90)_______________________________________________________________________________________________

NON-TRANSFER STUDENTS

1. Do all of the courses listed in Section A #8 meet the student's educational objective at Grossmont College? □ Yes □ No

If no, which do not? __________________________________________________________________________________

2. If the student’s goal is a Certificate or Associate degree, how many units in addition to those listed in Section A #8 are needed to

complete the objective? _______

3. What is the earliest possible completion date for educational objective coursework listed in Section A #5?

For a part-time student:____________________ For a full-time student:____________________

4. Has the student completed any remedial coursework?

□ Yes □ No If yes, please list the coursework (i.e. Math 88, English

90)________________________________________________________________________________________________

TRANSFER AND NON-TRANSFER STUDENTS

********** Please attach one of the following: 1) Educational Plan, 2) DARS Evaluation (all sections open) or 3) General Education

(Green sheet, Blue sheet, IGETC) + Major Preparation **********

Additional Comments_________________________________________________________________________________________________

___________________________________________________________________________________________________________________

□ Official Academic Transcripts from all colleges have not been submitted/evaluated. This petition form may only include GCCCD coursework.

All other official academic transcripts must be submitted and evaluated to receive complete and accurate information.

Counselor's Name (Print) ________________________________Signature ______________________________Date________

GROSSMONT COLLEGE

FOR FINANCIAL AID OFFICE USE ONLY

Total Units Attempted__________ Total Units Completed__________ Overall GPA____._____ Completion Rate______%

Units Deficient:_______ Deducted Deficient Units:_______ Recalculated Deficient Units:__________ Recalculated GPA:________

Assessment Placement: Math _________ English _________ ESL ___________ PLEU ____________

Educational Objective:____________ Student’s 150%: _________ POP Max:________ Deducted ESL/Remedial units: _________

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□ Petition Approved (check all that apply)

□ Fall only - final semester of eligibility at Grossmont College (student will have exceeded the maximum # of units by Spring).

□ Final year of financial aid eligibility at Grossmont College (student will have exceeded the maximum # of units by end of year).

□ As Re-training for length of program and educational plan is attached.

□ Student will finish within their 150% of program.

□ Petition Denied (check all that apply)

□ Student has exceeded the institutional unit maximum for units □ completed □ attempted.

□ Not following educational plan. □ Required documentation not submitted.

□ Student is not meeting Pace of Progression standards. □ Student needs to meet a semester of SAP to re-evaluate.

□ Student did not explain Preventative Measures / Resolutions.

□ Student is perusing multiple educational objectives.

Additional Comments: _____________________________________________________________________________________________

Financial Aid Advisor/Supervisor/Director Initials: _____________ Date: ________________________________

Student Name:___________________________________________ Student ID Number:___________________

GROSSMONT COLLEGE

Counseling Center

FINANCIAL AID PETITIONS & FORMS

INSTRUCTIONS

If you are participating in the Extended Opportunity Program and Services (EOPS), please make an appointment with

their office.

1 hour - Financial Aid petition/form -Current EOPS students may schedule an appointment with a

counselor HERE.

All other students schedule with the Counseling Center.

(How To Schedule)

Virtual Appointments for Financial Aid documentation purposes are as follows:

- 30-minute Consortium Agreement OR - 1-hour Max Unit Financial Aid Petition Appointments (Max Unit Petition)

The Counseling Center and EOPS are available to assist financial aid students with the following forms: 1)

Consortium Agreement, 2) Petition for Maximum Units Exceeded.

These Financial aid forms ARE ONLY by appointments.

REQUESTING TRANSCRIPTS AND/OR EVALUATION OF TRANSCRIPTS

It is strongly recommended that academic transcripts be submitted from all prior institutions attended so that prior

coursework may be used to determine outstanding academic requirements for your educational goal here at

Grossmont College.

Step 1. Request outside Colleges/universities to submit official transcripts to:

Mail

In Person

grossmont.admissions@gcccd.edu

Admissions & Records

Grossmont College

8800 Grossmont

College Drive

El Cajon, CA 92020

Currently

unavailable.

Note: Unofficial transcripts will not be accepted for evaluation.

Step 2. Once the transcript has been received at the Grossmont College Admissions and Records Office,

request an “Evaluation of Transcripts” at the Grossmont College Counseling Center through an

appointment with a Counselor. NOTE: EOPS STUDENTS CHECK WITH THE EOPS OFFICE.

Step 3. Before your appointment, complete all of Section A of the “71 or more units completed and/or more

than 90 units attempted” petition before you meet with the counselor.

Step 4. Have the counselor fill out Section B of your Financial Aid Petition.

Step 5. Return the completed form to the Financial Aid Office using your Campus Logic account

T:\MASTERS\Forms\2020-2021\Unit Maximum Petition 2021.doc (Revised 6/29/2021 mc)

Statement Guidance for Unit Maximum Petitions

This is only a guide for the statement you need to submit with your Financial Aid Petition or Appeal. Please do not submit

this sheet to the Grossmont College Financial Aid Office.

Instructions:

Explain in detail why you have not completed your educational objective.

For each semester where you had a non-passing grade (F, NC, W, I), please answer the questions for A. If you are addressing more

than one semester, make sure that you create a timeline from the oldest semester to the most recent one. Please review your Academic

History on Web-Advisor (see page 2) and follow the examples below.

Example:

Fall 2010

State the unique circumstance(s) that occurred to you or a member of your family; state the impact the circumstance(s) had

on each course for which you received an F, NP, W or I; state how the circumstance(s) were resolved and describe any

preventive measures that you implemented to ensure the circumstance(s) may not occur in the future; and attach supporting

documentation.

Spring 2011

State the unique circumstance(s) that occurred to you or a member of your family; state the impact the circumstance(s) had

on each course for which you received an F, NP, W or I; state how the circumstance(s) were resolved and describe any

preventive measures that you implemented to ensure the circumstance(s) may not occur in the future; and attach supporting

documentation.

Summer 2011

State the unique circumstance(s) that occurred to you or a member of your family; state the impact the circumstance(s) had

on each course for which you received an F, NP, W or I; state how the circumstance(s) were resolved and describe any

preventive measures that you implemented to ensure the circumstance(s) may not occur in the future; and attach supporting

documentation.

If you need additional coursework because you changed your major or because you are pursuing job retraining, please answer the

questions for B on page 2.

A) Questions regarding not passing your classes:

1. For the semester in question, what was the reason you did not meet satisfactory academic progress? What prevented you

from passing your classes?

2. How did this (your reason) impact your academic education for the semester in question?

3. What is your resolution and preventive measures? How have you resolved the issue and what are you doing different so that

this situation does not affect your academic education again?

4. Do you have any supporting documents? Do you have any documents within the dates of the semester in question that can

back up your statement? If you do, please provide a copy that we can keep.

5. Is there anything else you forgot to mention that you think will help explain what happened? If so, please include in your

statement.

B) Questions regarding changing your major and/or job retraining:

1. Why did you decide / think it necessary to start a different major and/or come back to school for an additional major?

2. How did this reason have an impact on your life? Example: disability/injury, financial circumstances, outdated prior

degree/coursework, health, other extenuating circumstances, etc.

3. Do you have any supporting documents? Do you have any documents within the dates of the semester in question that can

back up your statement? If you do, please provide a copy that we can keep.

4. Is there anything else you forgot to mention that you think will help explain what happened? If so, please include in your

statement.

Steps to View Your Academic History on Web Advisor

Got to: https://wa.gcccd.edu/, Log In and select Students.

2. Once you have selected Students, find Academic Profile located on the mid-right section then select Academic

History. Once you are there, select WA Webadvisor for transcript type and click Submit.

3. After following the steps above, you should be able to see your academic history which will include your grade(s)

and term(s) which you attended.