FSU Chapter 5

CHAPTER FSU-5 ACADEMIC MATTERS

FSU-5.002

Teaching, Research and Graduate Assistants.

FSU-5.003 University Undergraduate Admission Committee Procedures.

FSU-5.008 Graduate and Post-baccalaureate Professional Programs Admissions

FSU-5.077 International Programs.

FSU-5.079 Special Non-degree Seeking Students.

FSU-5.081 Tuition, Fees, Payment.

FSU-5.084 Prospective Effect of Rules.

FSU-5.088 Division of Sponsored Research.

FSU-5.0881 Sponsored Research Exemptions.

FSU-5.090 Center for Professional Development and Public Service.

FSU-5.097 Deletion of Courses.

FSU-5.098 Textbook Adoption and Affordability

FSU-5.099 Development, Approval, Termination, and Suspension of Degree Programs

FSU-5.002 Teaching, Research and Graduate Assistants.

(1) All Graduate Assistants must be admitted to and meet the requirements of the

Graduate School, be fully admitted to a graduate degree program, and be under the

supervision of an appropriate graduate faculty member. Teaching and research are an

integral part of the requirement of obtaining a graduate degree at Florida State

University. Because of this, the primary relationship with the University for Graduate

Assistants receiving a stipend for degree-related work is one of being a student. Graduate

Assistant appointments must comply with University policies, appointment requirements,

and the UFF-FSU-GAU Collective Bargaining Agreement (CBA).

(2) Graduate students appointed as Graduate Assistants are selected by academic

departments for duties connected with instruction research, or professional activities of

mutual benefit to the University and the student. Only students with regular graduate

student status are eligible for graduate assistantships. Special and provisional students are

ineligible. The stipend paid to a Graduate Assistant varies, depending upon the FTE, the

nature of the service, and the qualifications of the student, but must at least meet the

minimum stipend specified in the CBA. S Graduate Assistants may be eligible for a

waiver of the out-of-state tuition fees.

(3) A new student whose application for an assistantship is under consideration must also

complete an application for admission through the Office of Admissions in the usual

manner.

(4) To remain eligible for an assistantship, a student must discharge the assigned duties

satisfactorily as determined by the supervisor. A graduate student with less than a 3.0

cumulative grade point average is not allowed to continued more than one (1) semester as

a Graduate Assistant.

Specific Authority BOG Regulation 1.001(3) (j); Reg. Procedure July 21, 2005 Law

Implemented BOG 1.001(4) (a), (5) (a) FS. History–New 9-30-75, Formerly 6C2-3.38,

FSU-3.038, Amended, retitled and renumbered as FSU-5.002, 10-28-2016.

FSU-5.003 University Undergraduate Admission Committee Procedures.

(1) General.

(a) Members of the University Admissions Committee are appointed by the Executive

Vice President and admissions policy recommendations originating with the Committee

are reported to the Executive Vice President. The Committee is reported to the Executive

Vice President. The Committee membership is as follows: 6 Faculty members with 3-

year terms, 2 Student members with variable terms, and 4 Ex-officio members –

University Registrar, Director of Admissions, Director of Horizons Unlimited, and

Director of Articulation Affairs with continuing membership. The Committee is

concerned with ruling on appeal cases relating to undergraduate admission and

recommending policy regarding University admission, subject to the ultimate authority

and discretion of the President.

(b) The Committee will regularly meet during the fourth and eighth weeks of each

quarter, with the date, time and location to be determined and announced by the

Committee Chairperson. Additional meetings may be called by the Chairperson as

needed. At each meeting the Committee will consider appeal cases which have occurred,

with the remainder of the meeting periods being used to address other Committee

business.

Committee. The Executive Secretary is responsible for: preparing appeal cases, making

the full academic record for each appeal case available in the Admissions Office to the

Committee membership at least one full day prior to the committee meeting in which the

case is to be considered, interceding on behalf of the Committee when direct contact

between the student and the Committee is requested, and recording and distributing the

minutes of each Committee meeting. The voting record for each meeting will become a

part of the minutes for that meeting. The Executive Secretary will prepare in advance of

each Committee meeting a file on each applicant appealing to the Committee. The file

will contain the appellant’s application, supporting documentation, and a completed

Appeal Worksheet. An Attendance and Voting Record will be prepared by the Executive

Secretary and executed by: entering each applicant’s name and status on the Record and

recording the vote by the Committee membership. The Committee may not take action on

any application the Committee believes to be incomplete.

(d) The Committee complies with the Florida “government in the sunshine” ruling.

Students making appeal must submit a detailed letter to the committee carefully

describing and documenting special circumstances constituting the basis for the appeal.

Students may discuss their appeal with individual Committee members prior to regular

Committee meetings. Requests for Committee member contact must be made through the

Executive Secretary of the Committee.

(2) Voting Procedures.

(a) All members of the Committee, except the Director of Admissions and Committee

Chairperson, are eligible to vote on appeal cases. All members of the Committee, except

the Committee Chairperson, are eligible to vote on policy recommendations and other

business of the Committee. The Committee Chairperson may vote in order to break a tie

vote.

(b) Appeal cases and policy recommendations cannot be considered if a voting

quorum is not present. A voting quorum consists of six voting-eligible Committee

members. The Chairperson may be counted as a voting member in order to establish a

quorum.

majority of the voting-eligible members present. A motion concerning admissions policy

recommendations will be carried by a 2/3 majority vote of the voting-eligible members

present. Voting is to be “for” or “against” the motion or “abstain” by voice or hand-raised

acknowledgement. The Executive Secretary for the Committee will record the vote of

each voting member and the complete voting record will become a part of the minutes of

the meeting.

(d) Each applicant for admission is to be considered individually on his or her own

merit. Motions to “move the list” or any portion of the list, are prohibited.

(3) Presentation of Appeal Cases.

(a) The Executive Secretary is responsible for insuring that a prescribed data record is

prepared for each admission appeal case and seeing that data from each record are

abstracted on the appropriate Appeal Worksheet.

(b) The Executive Secretary will make completed appeal records available to

Committee members at least one full day in advance of the meeting date on which the

cases are to be reviewed. Committee members are urged to review each case at the

Admissions Office prior to the Committee meeting and then bring to the Committee

meeting their tentative recommendations regarding admission or questions to be raised

about each case.

1. Random assignment of individual cases to committee members for presentation to

the full committee;

2. A courtesy motion by the committee member case presenter for admission;

3. Courtesy second to the motion;

4. Discussion of the case by the committee member case presenter followed by a

general discussion by the membership; and

5. A call for the question.

Specific Authority BOG Regualtion 1.001(3)(j) , Reg. Procedure July 21, 2005 Law

Implemented 240.227(8), 240.233 FS., 6C-6.001(1), F.A.C. History–New 9-30-75,

Amended 7-21-76, Formerly 6C2-5.03.

FSU-5.008 Graduate and Post-Baccalaureate Professional Programs Admissions

(1) This regulation applies to all students seeking admission to a graduate degree program

or to a post-baccalaureate professional program at Florida State University.

(2) Each admitted student to a graduate degree program or to a post-baccalaureate

professional program must meet the following minimum requirements:

(a) Each applicant shall be required to meet all University requirements as generally

provided at www.admission.fsu.edu/ and specifically for Graduate Admission, at

http://registrar.fsu.edu/bulletin/grad/info/grad_degree.htm

(b) Admission shall be based on a holistic review of credentials in which multiple criteria

are used to judge the appropriateness of the applicant to pursue graduate study.

1. an earned bachelor’s degree from a regionally accredited U.S. institution or a

comparable degree from an international institution with a minimum 3.0 (on a 4.0 scale)

grade point average (GPA) as determined by the University for all work attempted while

registered as an upper division undergraduate student working toward a baccalaureate

degree; or

2. A graduate degree from a regionally accredited U.S. institution or a comparable

degree from an international institution may substitute for (c) 1. for admission.

(d) Applicants must have scores meeting departmental or degree program minimums on a

nationally standardized graduate admissions test, such as the General Test of the

Graduate Record Examination (GRE), the Miller Analogies Test (MAT), the Graduate

Management Admission Test (GMAT), or an equivalent, that is acceptable for the

program to which the student is applying.

(e) Departments or degree programs may develop criteria for admission to specific degree

programs which differ from (d) above.

(f) International applicants whose first language is not English are required to show

proficiency in the English language. Florida State University accepts the results of the

Test of English as a Foreign Language (TOEFL), the Michigan English Language

Assessment Battery (MELAB), the International English Language Testing System

(IELTS) or the successful completion of Florida State University’s Center for Intensive

English Studies (CIES). Applicants must submit official results with the required test

score or official documentation from CIES. Scores are considered official only when they

are sent directly to the Office of Admissions from the testing agency. Examinee copies

are not considered official. Test score requirements may be found at

http://registrar.fsu.edu/bulletin/grad/info/grad_degree.htm

(g) Each program admissions committee may impose more restrictive admission

requirements than those stated above. Admissions requirements shall not include

preferences in the admissions process for applicants on the basis of race, ethnic

background, sex, religion, national origin, age, or disability. University and program-

specific admissions requirements shall be published in the Catalog.

(h) To accommodate unique circumstances, the University may waive these requirements

for individual students. Such waivers shall not be granted routinely and shall be limited to

no more than 10% of the program’s graduate enrollment.

(i) Applicants denied admission shall be given notice of denial within a reasonable period

of time following the decision. Upon the applicant’s written request, the University shall

provide the reasons for the rejection in writing. Applicants denied admission and who

meet the minimum University and departmental standards may request reconsideration by

written request to the University within thirty days of the date of denial. The request shall

contain reasons why reconsideration is warranted.

(j) Students who wish to enroll in courses, but not degree programs, at the post-

baccalaureate level, may enroll under the classification of post-baccalaureate non-degree

students. Admissions committees wishing to admit post-baccalaureate non-degree

students to graduate degree programs after the students have satisfactorily completed a

specified number of credits may do so under conditions specified by the Graduate School.

Specific Authority BOG Regualtion 1.001(3)(j) ; Reg. Procedure July 21, 2005. Law

Implemented BOG Regulations 1.001(4) (a)3., 6.003, Sections 1001.74(1), (2), Florida

Statutes. History–New 6-17-200

FSU 5.077 International Programs

(1) Purpose. Florida State University International Programs [“International

Programs”] offers students an opportunity to earn academic credits while studying at a

number of international locations in programs developed and under supervision of

International Programs. (2) Locations. The University, through International

Programs, has four year-round (permanent) Study Centers. They are located in Florence,

Italy; London, England; Panama City, Republic of Panama; and Valencia, Spain.

Additionally, a number of short-term programs in other locations are created annually

based upon student and/or faculty interest and agreement with local academic institutions

and/or educational service providers in accordance with all applicable governing

regulations of the Florida Board of Governors (BOG), Florida State University (Florida

State) regulations and policies and applicable Federal law and accrediting agency policy.

(3) Academic Programs. International Programs may offer classes and programs for

Florida State academic credit and/or foreign transfer credit when properly approved

through the Florida State academic department and the program approval process, in

accordance with all applicable governing regulations of the Florida Board of Governors

(BOG), Florida State University (Florida State) regulations and policies and applicable

Federal law and accrediting agency policy.

(4) Fees and Costs. International Programs may charge sufficient participant fees, within

any limits as may be imposed by Florida law or regulation, to offset its expenses of

operation, including housing, participant cultural activities, insurance, emergency fees,

scholarship funding, and administrative costs, including reserves for building

maintenance and repairs, purchase and refurbishment. All of these items, combined,

comprise the program fee. The program fee shall be disclosed to participants prior to

registration. Such fees shall be charged, collected and expended through the appropriate

International Programs auxiliary account(s).

(5) The campus that operates in the Republic of Panama is a financially self-supporting

entity. All fees collected in the Republic of Panama are retained in the Republic of

Panama for the operational and capital needs of the institution, in accordance with its

mission. The campus is administered through a not-for-profit Foundation established in

the Republic of Panama. The Foundation is controlled by FSU, as administered by

International Programs, through the Office of the Provost.

Specific Authority BOG Regulation 1.001(3)(j), (4) ; 8.009(3)(a), (4). History–New 9-30-

75, Formerly 6C2-5.77, Amended 8-15-90, Substantial Revision 11-21-2014 Former

FSU-5.076 Panama Canal Zone Branch repealed 11-21-2014 and now covered by this

Regualtion.

FSU-5.079 Special Non-degree Seeking Students.

(1) Registration. Registration as a special student is open to any high school graduate

for undergraduate study and to any college graduate for graduate study. Registration is on

a space available basis. A special student will not be required to register for a minimum

of twelve hours.

(2) Proof of Previous Education. Evidence of prior education must be submitted to the

Office of the Registrar before the beginning of the Student’s second enrollment period.

(3) Changing from a Special Student to a Regular Student. The change in status from

a special student to a regular student is processed through the admissions office or the

graduate admission office. A special student who desires to pursue a degree may be

reclassified as a regular student at any time upon submitting the required application and

fulfilling all regular admissions standards provided he has maintained a grade point

average of 2.0 or higher as an undergraduate special student or a grade point average of

3.0 or higher as a graduate level special student. A regular graduate student may not

receive degree credit for more than 12 quarter hours of work taken while classified as a

special student. A former regular student who has changed to the special student status

may regain his regular student classification only through the formal readmissions

process.

(4) Undergraduate Students who do not Meet Regular Standards. An exception may

be made for a special student who wishes to be reclassified as a regular student but fails

to meet the regular admissions standards, if he has maintained a superior record, 3.0

grade point average or higher, on at least twelve (12) quarter hours taken as a special

student.

(5) Changing from a Regular Student to a Special Non-Degree Seeking Student. A

regular student, including a student on academic dismissal, who has not been absent from

the University for two or more consecutive quarters may change from a degree-seeking

student to a special student only with written permission of his faculty adviser,

department chairman, and academic dean. The change in classification must be initialed

by the student. A former student who has not been enrolled during the last two quarters

may return as a special student without such approval.

(6) Policies Governing Regular Degree Seeking Students on Academic Dismissal

Who Have Changed to Special Non-Degree Seeking Students.

(a) Work taken by a special student who has been academically dismissed from the

University as a degree seeking student may not be used toward the minimum hours

required for graduation.

(b) The academic dean may at his discretion permit quality points earned by a special

student on dismissal to be used to decrease the quality point deficiency achieved as a

regular student only after the student has been readmitted on probation to degree seeking

status.

dismissal may not be repeated for credit under the forgiveness policy by the student as a

special student on dismissal because the work earned by a dismissed student cannot be

counted toward graduation. Thus, the repeated course cannot replace the former course.

However, the dean may waive the specific subject matter requirement involved to

eliminate an additional repetition of the course.

(7) Administration and Advisement. The special student program is administered by

the Office of the Registrar. A special student, except the provisional graduate is not

assigned to a college, school, or department. A special student is not required to have a

faculty adviser, but an adviser may be assigned if the student chooses to request one.

(8) Change of Schedule. A special student may drop or add courses during the first

five days of classes by request to the Office of the Registrar and with the concurrence of

the academic department involved.

(9) Withdrawal from the University. All special students who wish to withdraw from

the University should report to the Office of the Registrar to complete the proper forms.

Refunds and fee adjustments will be made during the first five days of classes when a

schedule change affects a change in fee assessment. Refunds will not be made to students

who drop courses after the first five days of classes.

(10) Fees for Special Students. Tuition and registration fees for special students are

the same as for regular students.

(11) Provisional Graduate Students.

(a) A student who has filed an application for admission to a graduate degree

program, but who has not been admitted as a regular graduate student, may be admitted

as a provisional graduate student, otherwise called classification “8” with the consent of

his department chairman. This category will include: students who could not be admitted

because the quota for a term was filled, students with incomplete files, students who

require further departmental review of performance before final decision, and students

whose undergraduate degrees are from non-accredited institutions.

(b) A provisional graduate student will be classified “8” and will be assigned the

appropriate major and division.

quarters.

(d) All classification questions should be directed to the Graduate Admissions Office.

The files of provisional graduate will remain in that office until the student is changed to

either regular graduate or postbaccalaureate special classification.

(e) A provisional graduate student will be admitted to this category in accordance

with normal admissions procedures. The Graduate Admissions Office will advise the

student of his acceptance in this category and include appropriate explanation of the

meaning of the “8” classification.

(f) A provisional graduate student will register in the same manner as a degree-

seeking student.

(g) A provisional graduate student who meets the minimum admission requirements

of the Board of Regents may be changed to regular graduate status upon request by his

department chairman provided he has maintained a 3.0 average on all graduate level work

taken under classification “8”. If the student does not meet the Board of Regents

requirements, he must have an overall grade point average of 3.0 on at least twelve hours

of graduate work and be counted in the exception quota. If a classification “8” student is

changed to a classification “7” (graduate special student) and subsequently seeks

admission to regular graduate status, he must also comply with the above requirements.

(h) A provisional graduate student is subject to the retention review appropriate to a

regular graduate student.

(i) If a classification “8” student is changed to a classification “7” student after

incurring probationary status, the permanent record will not retain the probationary status

statement, and the student will not be subject to further retention review.

(j) Graduate work taken by a provisional graduate student will automatically apply

toward the student’s graduate program if the student changes directly from classification

“8” to classification “5” unless the academic dean directs to the contrary.

(k) Graduate work taken by a provisional graduate student who changes from

classification “8” to classification “7” shall be considered to have been acquired while in

special status classification (“7”). The subsequent transfer of such credit to a graduate

degree program shall be subject to the limitations found in subsection (3) above.

Specific Authority BOG Regualtion 1.001(3)(j) , Reg. Procedure July 21, 2005 Law

Implemented 240.227(8), 240.233 FS., 6C-4.001(1), (5), 6C-6.003(4), F.A.C. History–

New 9-30-75, Amended 4-19-78, Formerly 6C2-5.79.

FSU-5.081 Tuition, Fees, Payment.

(1) Tuition and fees are established by the Board of Regents and the Florida State

Legislature. These matters are considered in Chapter 6C-7, F.A.C.

(2) Registration fees may be paid by cash, check, money order, VISA or MasterCard.

(3) A student’s registration will be cancelled if tuition, registration and other related

fees are not paid, or other appropriate arrangements made for full payment, by the end of

the fifth day of the main campus semester. The President, designated Vice President(s) or

other designee of the President shall extend the deadline for fee payment when payment

by a student is delayed due to university actions. In lieu of cancelling a student’s

registration, the President or the designee of the President shall temporarily suspend

further academic progress in those cases where a student has partially paid his fees and

guarantees the university full payment before submission of the final student data course

file or the end of the semester, whichever is later, from a funding source acceptable to the

university. Suspension of academic progress permits a student to continue attending

classes, taking exams and completing class assignments but precludes a student from

receiving grades, transcripts, or a diploma and shall deny registration for future terms

until his account has been settled in full. The Office of the Registrar will be notified when

a student receives suspension of academic progress for financial reasons and will flag the

student’s file until his account has been settled in full.

(4) Late Registration. Students who fail to initiate registration in the regular

registration period shall be assessed a fee of $100.00. Fifty percent of the fee shall be

remitted to the Incidental Trust Fund and 50 percent retained by the university. The fee

may be waived by the President or the President’s designee when late registration is due

to university action.

(5) Late Payment Fee. Students who fail to pay registration fees or make appropriate

arrangements for fee payment by the end of the fifth day of the main campus semester

shall be assessed a late payment of $100.00. Academic progress will be suspended upon

failure to timely pay the late fee. Fifty percent of the fee shall be remitted to the

Incidental Trust Fund and 50 percent retained by the university. The fee may be waived

by the President or the President’s designee when late payment is due to university’s

action, e.g., miscalculation of fees.

(6) Whenever used herein, other appropriate arrangements shall mean payment of at least

50 percent of the fee liability by the end of the fifth day of the main campus semester and

arranging to pay the remaining fees no later than the beginning of the second half of the

academic term.

(7) In addition to sanctions provided for in subsection 6C2-5.081(3), F.A.C., when an

overdue charge has been entered on the Accounts Receivable System by the university

Controller and is 60 days overdue, a collection cost of $25.00 shall be assessed for each

overdue charge. However, this provision shall not apply to collection of debts owed the

university which are secured by a promissory note or contract.

Specific Authority BOG Regualtion 1.001(3)(j) , Reg. Procedure July 21, 2005 . Law

Implemented 120.53(1)(b), 240.202, 240.235, 240.271, 240.289 FS. History–New 9-30-

75, Formerly 6C2-5.81, Amended 12-24-87, 7-30-92.

FSU-5.084 Prospective Effect of Rules.

(1) The rules of The Florida State University shall have prospective effect only.

(2) A student entering an academic program of the University before the effective

date of rule, when requirements for degree programs were different than those under

newer adopted rules, may elect to remain under the earlier requirements for such a

program.

(3) Nothing contained herein shall affect the validity or effect of any rule of the

University effective before 9/30/75. From that date these rules shall replace all previous

rules of the University dealing with the same subject matter.

Specific Authority BOG Regualtion 1.001(3)(j) , Reg. Procedure July 21, 2005 . Law

Implemented 240.227(1) FS. History–New 9-30-75, Formerly 6C2-5.84.

FSU-5.088 Division of Sponsored Research.

(1) General

(a) The following govern the operation of the Division of Sponsored Research, under

the direction of the Vice President for Research.

1. The Office of the Vice President for Research is an integral part of the University.

Operating policies and procedures as they pertain to sponsored research, development,

and training programs shall conform to established reguolations and policies of the Board

of Governors.

2. One of the general functions of the Office of the Vice President for Research is to

administer and promote the sponsored research program inclusive of sponsored training

and development programs and to support the total research program of the University in

a manner which assures efficiency and effectiveness, producing the maximum benefit for

the educational program of the University and maximum service to the State of Florida.

In the performance of this general function, the Office of the Vice President for Research

is responsible for:

a. Authorizing the conduct of sponsored research, development, and training

programs involving the services of University personnel or the use of University

facilities.

b. Negotiation of contracts and grants with sponsors.

c. Maintenance of records related to the activities of sponsored research,

development, and training programs.

d. Budget preparation, management of the permanent Sponsored Research

Development Fund, and fiscal reporting.

e. Supervision of personnel employed by the Office of the Vice President for

Research.

f. Cooperation with other divisions and departments of the University and with other

State universities and the Board of Governors to assure that the sponsored research,

development, and training programs are effectively advancing the educational and service

objectives of the university system.

3. All monies deposited in the permanent Sponsored Research Development Fund

which are not required to pay for direct costs of contracts and grants shall be used to pay

the cost of operating the Division of Sponsored Research and to support other research

programs in any area of the institution.

4. All expenditures for the Sponsored Research Development Fund shall conform to

the terms and requirements of the grant or contract under which they are received, as well

as to this regulation and any additional policies, not inconsistent with Board of Governors

or University regulations and policies.

5. Salaries of persons paid in whole or in part from the Sponsored Research

Development Fund will be within the same ranges for equivalent positions paid from

state funds, and equivalent criteria will be applied in determining specific salaries,

regardless of source and will conform to general University and Board of Governors

regulations and policies in these matters.

6. Operating expenses of the Division of Sponsored Research other than salaries of

regular employees, shall be paid from the permanent Sponsored Research Development

Fund. These expenses include other personnel services, expenses, and operating capital

outlay. Persons appointed or employed for periods of less than twelve (12) months may

be considered as temporary employees, and their compensation shall be classified as

other personal services.

7. The President is authorized in accordance with policies s. 1004.22(3) F.S. to enter

into and execute contracts and to accept grants for research and training.

8. The President is authorized to make such additional policies and procedures as the

President deems necessary to the proper conduct of the Division of Sponsored Research

under the direct supervision of the Vice President for Research.

(b) Organization and Functions. The Division of Sponsored Research is operated as

an integral part of the University to avoid any undesirable or inefficient separation of

teaching and research. Whenever possible, the administration of supporting services for

sponsored research procurement, shops, maintenance, etc., will be provided within the

usual University organization with as little duplication of effort as possible. The principal

functions of the Division of Sponsored Research, are enumerated in subparagraph 2.

above. The duties and responsibilities of the various University Officers are as follows:

1. The President has the final university authority and responsibility for the operation

of the Division of Sponsored Research. The President has delegated the authority to

execute contracts and accept research, development and training grants for the University

to the Vice President for Research.

2. The Provost/Executive Vice President for Academic Affairs and the Vice President

for Research coordinate research with the teaching program of the University and provide

overall supervision of the research program.

3. The Office of the Vice President for Research reviews and approves all research,

development, and training grant and contract proposals. This review determines

conformity with University, Board of Governors and State regulations, policies and laws;

that proposals are in proper form for submission to the potential sponsors; and that

implied or definite University commitments of funds, space and personnel can be met.

The Vice President for Research:

a. Administers the University patent regulation and policy.

b. Maintains information about potential sources of funds to support University

research. Communicates information about sources of support and research, development

and training opportunities to the faculty.

c. Maintains records and information about the research program(s) of the University.

d. Prepares general reports of research activities required by the Board of Governors

and necessary reports for research, development, and training grants and contracts to the

University.

e. Prepares the annual budget for the operation of the Division of Sponsored

Research.

f. Approves all purchases made as exceptions to the usual State procurement

procedures.

g. Prepares for the President formal requests to the Board of Trustees for the

acquisition of land, construction or remodeling buildings, to be paid for with Sponsored

Research Development Funds

h. Supervises employees of the Division of Sponsored Research, except those for

whom he has only a coordinative responsibility.

i. Supervises the fiscal administration of research, development, and training grants

and contracts accounts and the procurement from grants and contracts accounts.

j. Approves appointments of all employees of the Division.

4. The Vice President for Research is directly responsible to the President for:

a. Executive management, administration, and supervision of research, development

and training contracts or grants administration.

b. Establishment and maintenance of operations concerned with proposals to and

projects supported by granting agencies.

c. Liaison between University officials and faculty and sponsoring agencies in matters

relating to the preparation of proposals and coordination and supervision of sponsored

research, development, or training projects.

d. Developing and directing management control including personnel, operating

budgets, property control, procurement, patents and copyrights, and reporting systems for

all sponsored research, development and training projects.

5. The Vice President for Research will be responsible for budget control, record

keeping and accounting for all funds in the permanent Sponsored Research Development

Fund. The Vice President will maintain such records and make such reports as are

required by law, by the President, University Controller, Board of Governors, and by

good accounting practice.The Vice President will be responsible for determining that

expenditures are made and reported within the terms of the grant or contract as well as

within the regulations of the Division of Sponsored Research.

6. The Vice President for Research will be responsible for developing and

maintaining liaison with the Director of Procurement Services to expedite purchases

made from funds of the Sponsored Research Development Fund. The Vice President will

see that the procurement requirements of the State and of the granting agencies are met,

or if exceptions to the State regulations are to be made.

(2) Operating Procedures.

(a) The operating procedures of the Division of Sponsored Research shall conform to

established regulations and policies and procedures of the Board of Governors and of

Florida State University except where otherwise specifically indicated below.

1. Regulations of Effects of Research, Development, and Training Contracts and

Grants on the Educational Program of the University and on the Welfare of the State of

Florida: Proposals for the solicitation of funds from agencies outside the University will

be treated as follows: The principal investigator will arrange with the his Chair/Director

for a schedule of duties that will allow adequate time to prosecute the proposed research,

development, or training program, obtain approval that such research, development, or

training is in the best interests of the department, of Florida State University, and the

State of Florida, and assurance that the facilities of the department are adequate for the

performance of the research, development, or training project or that adequate facilities

can be provided.

2. Proposals: Proposals will be further reviewed by the Vice President for Research

to see that the research, development, or training program is appropriate to the role and

scope of the University and to its goals of service, good teaching and the advancement of

knowledge and that the proposed contract or grant is legally and fiscally sound.

3. Administration of Personnel: Appointments of all employees shall be made in

accordance with standards applicable to employment elsewhere in the University.

4. Procurement: All of the purchases of the Division of Sponsored Research shall be

made in accordance with the regulations, policies and procedures of the University.

Exceptions to the requirements may be made in accordance with sponsored research

exemption procedures set out in s. 1004.22(7), F.S. and FSU-5.0881.

5. Budgeting and Accounting: The budgeting and accounting of research,

development, and training contracts and grants shall conform with the standards and

methods of good accounting practices and in accordance with such standards and

methods compatible with Agency and University procedures.

6. Financing, Construction and Use of Physical Facilities: Whenever Sponsored

Research Development Funds, either wholly or in combination with other non-state

sources, are to be used for the construction or the purchase of real property, a request for

the purchase of construction shall be presented by the President to the Board of Trustees

for review and recommendation. Title to all real property shall vest in the University

Board of Trustees.

7. Inventory of Assets: An inventory of property acquired through the use of

Sponsored Research Development Funds will be maintained in a manner similar to that

employed for State fund acquired property. Custodial rights will be vested in the

University – not the Division of Sponsored Research.

8. Insurance: Custody of property acquired through the use of Sponsored Research

Development Funds will be vested in the University. It will then be the University’s

responsibility to protect such property with adequate insurance.

9. Copyrights and Patents: Copyrights and patents will be administered in accordance

with regulations and policy prescribed by Florida State University. Any royalties or other

revenues accruing therefrom shall be deposited in the Florida State University Research

Foundation for further distribution as prescribed by University regulation and policy.

10. Legal Aspects of Contracts and Grants: All research, development, and training

contracts and grants shall be examined as to legality prior to their execution. Any contract

or grant that may unduly obligate the University in any way shall be referred to the

University Counsel for examination and opinion. If deemed necessary, the documents

may be forwarded to the Attorney General for opinion. Only the President (or his duly

appointed representative, the Vice President for Research) may execute or accept

research, development, or training contracts and grants.

11. Solicitation of Research, Development, and Training Contracts and Grants: The

Vice President for Research or other authorized persons may solicit research,

development, or training support, but all proposals for support must conform to

University regulation and policy and must have the approval of the Vice President for

Research.

12. Negotiation and Execution of Sponsored Research, Development, or Training

Contracts and Grants: Negotiations of research, development, or training contracts and

grants will be made between the Agency and the University. The Vice President for

Research is responsible for the University negotiations but shall consult with the principal

investigator/project director in matters affecting the substance of the research,

development, or training to be conducted.

13. Fixing and Collecting of Fees and Payments and Deposit of Receipts: Fees,

Payments and other collections will be made in accordance with existing University

regulations and policy. Other fees or payments not covered by grant and contract

provisions will be fixed by the appropriate University official, in consultation with the

Vice President for Research and the principal investigator/project director. The collection

and deposit of such fees will be made by the University Controller or Sponsored

Research Administration.

14. Management of the Sponsored Research Development Fund:

a. Budget preparation of the permanent Sponsored Research Development Fund is the

responsibility of the Vice President for Research. Fiscal accounting of the Sponsored

Research Development Fund as well as the receipt and disbursement of funds shall be

done by the Associate Vice President for Research under supervision of the Vice

President for Research. Any funds accruing after payment of all direct costs associated

with sponsored research, development, and training programs will be used to promote the

programs of research, development, or training within the University in the following

ways in accordance with the State of Florida, Board of Governors, and University law,

regulation and policy.

b. The first responsibility of the Division of Sponsored Research will be to provide

efficient and effective support of the sponsored research, development, and training

programs of the University. Administrative costs of operating the Division of Sponsored

Research and of providing necessary supporting services of sponsored research and

training programs shall take the first priority for use of indirect-cost funds. After these

needs are provided, remaining funds will be used as directed by University regulation and

policy which shall include providing for the development of new research, development,

or training programs and the expansion of existing ones.

Specific Authority BOG Regulation 1.001(3)(g),(j), (h) Reg. Procedure July 21, 2005.

Law Implemented 1004.22, F.S. Formerly 240.241 F.S. History–New 9-30-75,

Formerly 6C2-5.88, Amended 10-20-91, 10-28-2016.

FSU-5.0881 Sponsored Research Exemptions.

(1) General Information:

(a) Subsection 1004.22(7), Florida Statutes, allows the University, in particular

instances, to exempt the purchase of materials, supplies, equipment, or services for

research purposes from the general procurement requirements of the Florida Statutes.

(b) The exemption shall be exercised only when the Vice President for Research

certifies to the President, that it is necessary for the efficient or expeditious prosecution of

a sponsored project.

(2) Exemption Criteria: Exemptions may be granted from various statutory

requirements if the conditions noted below exist.

(a) Competitive Solicitation.

1. The request to be exempted from the competitive bidding requirements must

demonstrate that the exemption is “necessary for the efficient or expeditious prosecution

of a research project”. This shall be shown, for example, where a certain supplier is

specified in a prime contract or grant award; a certain supplier is approved in writing by

the prime contractor or granting agency in accordance with the provisions of the prime

contract or grant award; the purchase of specific goods or services from a certain supplier

can be demonstrated to be more efficient or expeditious based on compatibility,

availability, or the current capabilities of the Principal Investigator and staff; the purchase

of specific goods or services from a certain supplier can be demonstrated to be necessary

to meet the time requirements of the prime contract or grant award; the purchase of

specific goods or services from a certain supplier can be demonstrated to be mandated by

scientific or technical requirements; the purchase of specific goods or services from a

certain supplier can be demonstrated to be at a cost below industry norms; or other

conditions which can be demonstrated to meet the statutory criteria “necessary for the

efficient or expeditious prosecution of a research project”.

2. The Principal Investigator’s exemption request must include:

a. Detailed justification for the request;

b. Written quotation from the requested supplier detailing the price, the FOB point,

responsibility for freight and insurance, and payment terms;

c. Statement and/or other evidence that some form of price comparison or

determination of price reasonableness has been performed; and

d. Completed conflict of interest statement by the Principal Investigator.

3. The Principal Investigator will submit the request for the sponsored research

exemption to the Office of the Vice President for Research, allowing sufficient time for

adequate review of the request. The request shall be accompanied by the general

requisition number, the documentation listed above and any additional essential

documentation. The Office of the Vice President for Research will send a copy of the

approved sponsored research exemption to Procurement Services for their review and

posting requirements prior to the issuance of the purchase order.

(b) Documentation and Advance Payments. To obtain exemption authorized by

Florida Statutes, the following conditions must be met:

1. Documentation:

a. Subcontractors’ invoices shall contain a level of detail that is, at a minimum,

commensurate with the level of detail and reporting required of the University by the

prime contract or grant award; and

b. Subcontractors’ invoices submitted for payment must contain a certification that

receipts in support of the invoice are maintained in the contractor’s records and may be

inspected by officials of the University.

2. Advance Payments:

a. Advance payment must be necessary to fund extensive start-up costs, realize

discounts or cost savings, or create adequate cash flow in order to provide required goods

or services.

b. The Principal Investigator must be responsible for determining that all

goods/services, for which an advance payment has been made, are satisfactorily received.

c. The University may require the supplier to secure some form of liability protection

to cover the amount of advance payments. In making this determination, based upon the

facts and circumstances of each case, the University’s exposure to risks shall be

considered.

d. When an exemption under paragraph (2)(b) is authorized, the contract will contain

the following provision, “The Contractor agrees to return to the University any over

payments due to unearned funds or funds disallowed pursuant to the terms of this

Contract or by the prime agency that were disbursed to the Contractor by the University.

Such funds shall be considered University funds and shall be refunded to the University

within 45 days following the time the overpayment and/or disallowance is discovered

unless otherwise authorized by the University in writing. In addition, the Contractor

agrees to exclude from its expenditure reports and any other claims for reimbursement

any amounts disallowed by the prime agency and/or the University in accordance with

the terms of this contract.”

1. Other exemptions may also be authorized if it can be demonstrated that they are

necessary for the efficient or expeditious prosecution of a project. These include but are

not limited to:

a. Travel: Subject to the conditions of subsection 1004.22(5), a subcontractor may be

reimbursed for travel expenses of non-State of Florida personnel performing travel under

a sponsored research subcontract in accordance with the provisions of the applicable

prime contract or grant and the travel allowances normally provided by the subcontractor.

b. Confidentiality: Where the conditions of subsection 1004.22(2), Florida Statutes,

are met, some information may be protected from disclosure as a public record pursuant

to Chapter 119, Florida Statutes, if the research activity necessitates an exemption from

public scrutiny.

(3) Certification by Vice President for Research:

(a) The Certification shall:

1. State the necessity for exemption;

2. Specify the legal or procedural requirements to be set apart; and

3. Define the purchase, contract, award, project, or interrelated activities for which

the exemptions are being given, specifically identifying the project title and number,

contract title and number, as appropriate.

(b) Distribution:

1. The original certification will be sent to the University President.

2. A copy of the Sponsored Research Exemption Certification memorandum provided

to the President, the general requisition number and a copy of the other documentation

listed above will be sent to Procurement Services.

rules and regulations. Prior consent to a Sponsored Research Exemption by the Director

of Procurement Services is not required, although his/her Director’s advice and counsel

may be sought. However, if after viewing the documentation provided, Procurement

Services has knowledge of any information that would impact the use of a sponsored

research exemption, the Office of the Vice President for Research shall be contacted prior

to issuance of the purchase order. Any purchase order issued under a sponsored research

exemption will contain a statement indicating that a sponsored research exemption was

given.

(d) Procurement Services will post the sponsored research exemption on a public

website for three business days, and will maintain all documentation related to the

purchase electronically.

(4) Other Requirements:

(a) A sponsored research exemption shall only be used when the purchase of goods or

services is fully funded from sponsored research funds. Payments made for purchases or

other actions under a sponsored research exemption shall not be reimbursed subsequently

from other University funds.

(b) A copy of the Sponsored Research Exemption Certification and any supporting

documentation will be maintained in the Office of the Vice President for Research.

Specific Authority BOG Resolution January 7, 2003, Reg. Procedure July 21, 2005. Law

Implemented s. 1004.22, FS. History–New 10-20-91. Revised 10-28-2016

FSU-5.090 Center for Professional Development and Public Service.

(1) The Center for Professional Development and Public Service is the instructional

outreach arm of the University. As such, it is responsible for developing, coordinating

and managing educational outreach activities sponsored by the University. The mission

of the Center is to bring together outstanding resources from the University and beyond

for the purpose of offering life-long learning opportunities, at an academic and/or content

level which complements and extends the offerings of secondary and lower division

postsecondary institutions, to meet personal aspirations for professional development and

advancement and for life enrichment.

(2) The overall responsibilities of the Center for Professional Development and

Public Service are to:

(a) Perform the overall planning, coordination, and management of off-campus credit

courses, degree programs, sponsored credit institutes, and special credit instruction

serving non-regularly matriculating students.

(b) Assist the faculty and staff of the University and representatives of outside

agencies in planning, managing and conducting non-credit educational programs

sponsored by the University, and units thereof, for external organizations, professional

groups, and other adult audiences.

Conference Center, including scheduling.

(d) In coordination with the University Space Reservations Office, review and

approve or disapprove for the University all space requests for non-credit conferences,

seminars, meetings, workshops, classes, training sessions, teleconferences or other

programs which contain an educational component, identify the Florida State University

or a constituent unit of the University as the sponsor or co-sponsor, and which serve any

participants other than faculty or admitted undergraduate or graduate degree-seeking

students of the University. In all such cases, the Center shall be the University’s agent for

the following functions:

1. Collection of fees from participants to pay for any or all costs related to the

presentation of the program.

2. Payment of compensation by the University to participating instructors or

presenters.

3. Recording individual or institutional Continuing Education Units with the Office of

Records and Registration.

(3) Off-campus credit programming is concerned with the educational needs of

individuals and groups, other than students resident at the University, who require

programs carrying formal academic credit, as well as with the educational needs of

certain regular matriculating students of the University. The primary off-campus credit

responsibilities of the Center are to provide a wide range of opportunities for the citizens

of Florida to continue their formal education and learn new skills, and to utilize the

resources of the University to assist business, industry, government, and the professions

toward solutions to their problems.

(4) The overall objectives of the Center for Professional Development and Public

Service with regard to off-campus credit programming are:

(a) To educate and re-educate for effective participation in the world of work.

(b) To produce informed citizens so necessary to the preservation of our free society.

for adult citizens.

(d) To maximize the University’s contribution to the solution of state and local

governmental problems by maintaining proper liaison and communication with state and

local governmental agencies, whereby faculty expertise, research facilities, and other

resources of the University can be readily brought to bear on governmental problems.

(5) In its pursuit of the above objectives, the Center provides various types of

programs and services. Among these are:

(a) Off-campus credit courses and programs which may be applied toward

baccalaureate, master’s, specialist or doctoral degrees;

(b) A variety of intensive, short-term educational programs, such as credit workshops,

seminars, or institutes, designed to accommodate adult individual and/or group needs;

and

public officials at the state and local levels, dealing with community and state problems.

(6) Off-Campus Credit Courses.

(a) An off-campus credit course may be initiated in either of two ways: by formal

request of a local group having an interest in or a need for a particular course, or at the

suggestion of the faculty of a college or school within the University who determine, on

the basis of their knowledge of needs in a given area of the State, that a particular course

is warranted.

(b) It shall be the responsibility of the Deans and their faculties in the various schools

and colleges of the University to perform the following functions in connection with the

off-campus credit programs of instruction:

1. Determine, on the basis of evaluation of requests received, which courses will be

taught during a given term, indicating which instructors are authorized to receive extra

compensation, and inform the Director, Center for Professional Development and Public

Service of these decisions by means of forms prescribed for this purpose, and in

accordance with time schedules established by the Board of Regents.

2. Decide who will teach the courses, and make the necessary teaching appointments.

All such appointments, both full-time and part-time, shall be approved in writing by the

dean of the appropriate school or college, and copies of all appointments, with pertinent

budgetary information, and any subsequent changes made therein, if any, will be

forwarded to the Director, Center for Professional Development and Public Service.

3. Prepares the necessary travel authorization forms for instructors’ travel.

4. Supervise the instructional aspects of the program and provide the necessary

educational counseling services to assure courses of high quality.

5. Initiate requests for instructional materials needed by the instructors, including

textbooks, library materials, audiovisual aids and equipment, and consumable

instructional supplies.

6. Provide information concerning their continuing education activities as requested

by the Director, Center for Professional Development and Public Service.

the Director, Center for Professional Development and Public Service has the following

responsibilities in connection with the off-campus credit program of the University:

1. Administratively coordinate the program for the University, supervise and

articulate the budget, and maintain continuing liaison with the participating schools and

colleges within the University, and appropriate external contact persons.

2. Provide consultative services to business and professional groups in the

identification and clarification of their educational needs, and interpret these needs to the

academic schools and departments within the University.

3. Assist the University Office of Records and Registration in connection with

registration procedures.

4. Provide publicity for the program. This will include the preparation and release of

off-campus credit course listings, brochures describing particular course offerings and

special announcements of public interest concerning the program.

5. Provide information concerning the administration of the program as needed by the

deans, department heads, and off-campus instructors to enable them to fulfill their

responsibilities effectively.

6. Process all travel authorization requests, requisitions for the purchase of supplies,

books and/or equipment, and appointment of personnel whose salaries are charged in

whole or in part against the budget for the Center for Professional Development and

Public Service.

(d) Procedures.

1. Course Cancellations. Once an off-campus course has been agreed upon and

included in the schedule, it will not be cancelled without such action being first

coordinated with the Director, Center for Professional Development and Public Service.

Only under circumstances such as the unanticipated termination of the instructor, and

where a qualified replacement cannot be found, should the cancellation of a scheduled

course be requested. In the event that enrollment is below minimum at the first scheduled

meeting of a class, the instructor will meet the class a second time, unless otherwise

requested by the Director, Center for Professional Development and Public Service. If at

the second scheduled meeting of the class the enrollment is still below the minimum, the

instructor will, within 48 hours, call this to the attention of the Director, Center for

Professional Development and Public Service, for a decision as to whether to cancel the

class.

2. Course Changes. Schools and colleges will give careful thought and study to the

selection and assignment of capable instructors to teach off-campus courses. Once an

instructor has been designated and listed in the Program FORECAST catalog of classes,

every effort should be made to assure that the designated instructor will teach the course

as scheduled. Notification of a change of instructor will be sent to the Director, Center for

Professional Development and Public Service with an explanation of the necessity for

such changes, as soon as the need occurs. Notice of changes made will be communicated

to the appropriate office and personnel by the Director, Center for Professional

Development and Public Service. Classes scheduled for a particular time and place will

be met as scheduled for the first two class meetings. If the class and the instructor agree

that a change in either time or location should be made, the desired change should be

immediately coordinated with the Director, Center for Professional Development and

Public Service and the dean concerned.

3. Use of Adjunct Professors. Members of the regular faculties of the colleges and

schools of the University will be assigned to teach off-campus wherever possible. In

those cases where the need for a course exists and a regular faculty member cannot be

assigned to teach it, the school or college concerned is encouraged to consider the use of

qualified adjuncts before refusing the request.

4. Quality of Instruction. It is the policy of the University to take such steps as are

necessary to assure that the instruction in off-campus courses is of high quality. A course

will be offered off-campus only when the school or college concerned has satisfied itself

that the arrangements in terms of available facilities, instructional materials, and qualified

instructor are such as to make possible a quality of instruction comparable to that

provided when the course is offered on campus.

5. Residence Credit. Courses for credit offered away from the confines of the

University campus will be accorded the same status as their counterpart courses offered

on the main campus. The faculty, support services, and physical facilities shall be of such

quality to assure full comparability of the course offered to its on-campus counterpart.

Off-campus course credits are accepted up to the residency limitations of a given school,

college or department as determined by those academic units, in accordance with such

requirements for residency as published in appropriate catalogs or brochures.

(7) Contract and Grant Supported Off-Campus Credit Activities.

(a) A faculty member who wishes to submit to an external funding agency a contract

or grant proposal involving the services of the Center for Professional Development and

Public Service will discuss the proposal at its inception with the Center Director or his

designated staff representative. When agreement is reached between them on the

feasibility and operational parameters of the proposed program, the faculty member will

submit the proposal to his department chairman and then to his academic dean for

approval. If approved by them, a copy of the proposal and the original of the transmittal

form will be sent to the Director, Center for Professional Development and Public

Service.

(b) The Director, Center for Professional Development and Public Service will review

and approve or disapprove the proposal under existing criteria and policies of the

University and regulations of the Board of Regents relating to such programs. Where the

proposed program requires coordinative and logistical support services in the process of

its development and implementation, Center for Professional Development and Public

Service will provide such services, or arrange for them to be provided, and include the

actual cost thereof in the budget of the proposal. Where a proposal contains both a

research component and a credit course component, the Director, Center for Professional

Development and Public Service will be concerned only with the latter.

Center for Professional Development and Public Service, it will be sent to the Office of

the Dean, Graduate Studies and Research for final review and approval by the contracting

officer for the University, and submission by him to the funding agency.

(8) Non-credit programming is concerned with the educational needs of individuals

and groups other than regular matriculating students of the University. The mission of the

Center non-credit programming is to bring together appropriate University educational

resources to help meet the professional and personal developmental needs of the citizens

of Florida, state and local government, and other public and private organizations.

(9) The primary objectives of the Center for Professional Development, and Public

Service’s non-credit programming are:

(a) To educate and re-educate for effective professional growth.

(b) To educate and re-educate for personal and societal growth.

governmental problems by maintaining liaison and communication with state and local

governmental agencies, whereby faculty expertise, research facilities, and other resources

of the University can be readily brought to bear on governmental problems.

(d) To continuously assess professional development, governmental and community

service needs in Florida to ensure that the activities of the Center’s non-credit

programming are responsive to these needs.

(e) To engage in on-going evaluation of both the effectiveness and efficiency of all

endeavors of the Center for non-credit programming.

(10) In its pursuit of the above objectives, the Center provides various non-credit

programs and services. Among these are:

(a) A variety of Continuing Education Unit (CEU) programs, such as conferences,

short courses, workshops, seminars, teleconferences or institutes, designed to

accommodate adult individual and group needs.

(b) Receipt and deposit, on behalf of the University for the State, all fees paid for

non-credit educational programs conducted on the campus or bearing the name of the

University or any college, school or unit of the University.

representatives of the citizenry, and public officials at the state and local levels, dealing

with community and state problems.

(d) On-going needs assessment and evaluation both through formal, written

instruments and verbal feedback.

(11) The Director of the Center for Professional Development and Public Service will

approve CEU activities on behalf of the University, and all units of the University

offering non-credit programs will coordinate those programs with the Director, Center for

Professional Development so that the CEUs may be properly recorded. The following

policies relating to the various categories of CEU programs will be observed by all

concerned.

(a) CEU Programs Planned, Developed, and Sponsored by the University for

Business and Professional Groups, Governmental Agencies, Associations, and Other

Outside Adult Groups.

1. The Director of the Center for Professional Development and Public Service, in

considering requests and in assessing needs for such programs will be guided by the

following criteria:

a. The proposed activity is/has been developed in response to a clearly identified

educational need.

b. The educational need to be served is of collegiate nature, and involves participants

who are functioning at the college level.

c. The activity is one which a local community or junior college, if available, cannot,

or does not, provide, or it is a program which the participating groups and the president of

the local community or junior college feel that The Florida State University is better able

to provide.

d. The proposed activity or program is related to the program or emerging interests of

one or more colleges, schools or units within the University.

e. One or more colleges, schools or units within the University have agreed to co-

sponsor the activity and to be responsible for the instructional program.

f. Suitable space and facilities are available to accommodate the needs of the group

involved.

g. The program design is such that the educational part occupies the major portion of

each participant’s time.

h. Financial arrangements agreed to by the group, Center for Professional

Development and Public Service, and departmental sponsor appear adequate to make the

activity financially self-sustaining.

i. Any liability which the University incurs as a result of its sponsorship and

management of the activity is adequately covered by appropriate insurance.

j. The program meets the seven criteria required for awarding Continuing Education

Units. The criteria are: 1. The non-credit activity is planned in response to an assessment

of educational need for a specific target population; 2. There is a statement of objectives

and rationale; 3. Content is selected and is organized in a sequential manner; 4. There is

evidence of pre-planning which should include opportunity for input by a representative

of the target group to be served, the faculty area having content expertise, and continuing

education personnel; 5. The activity is of an instructional nature and is sponsored or

approved by an academic or administrative unit of the institution best qualified to affect

the quality of the program content and to approve the resource personnel utilized; 6.

There is a provision for registration for individual participants and to provide data for

institutional reporting; 7. Appropriate evaluation procedures are utilized, and criteria are

established for awarding of CEU’s to individual students prior to the beginning of the

activity. This may include the evaluation of student performance, instructional

procedures, and course effectiveness.

2. Once the program is approved, a program administrator from the Center for

Professional Development and Public Service will be assigned by the Director of the

Center to work with representatives of the sponsoring school or unit, the outside group,

and the various service and support units within the University, to assure that the needs of

the program are accommodated. It will be the responsibility of the program administrator

to render the following services, as needed:

a. Assist in need assessment of clientele group.

b. Assist in the design of the program in light of adult education principles.

c. Prepare a budget for the activity and submit it to the Director of the Center for

Professional Development and Public Service.

d. Establish and supervise a budgetary account for the activity, collect and deposit

into the account all fees and/or other income accruing for the support of the activity, and

see that all expenses properly charged against the account are paid. No indebtedness in

relation to the program will be incurred by any other department or school within the

University.

e. Provide for processing overload or dual compensation to faculty for continuing

education service.

f. Make the official commitments for University housing, food services, meeting

rooms, and any special equipment required.

g. Provide on-site program management.

h. Arrange for transportation, photography, sign painting, and duplication of

instructional materials, as needed.

i. Assist the sponsoring faculty or staff member in the planning and operation of the

instructional program and provide liaison between the sponsoring colleges, school or unit

and other units and groups involved in the activity.

j. Arrange for the preparation of announcements, brochures, certificates, and contracts

for printing, duplicating, etc.

k. Provide information for the Office of Media Relations concerning publicity for the

activity if appropriate.

l. Conduct the registration of participants and cause to be recorded a permanent

record of the Continuing Education Units earned by the participants.

m. Collect fees, issue conference packets, etc.

n. Assist in the evaluation of the activity.

o. Provide or assist in obtaining such other logistical services as may be required for

the successful operation of the program.

(b) University unit-sponsored CEU Programs Conducted by Professional

Associations and Groups not Connected with the University.

1. The faculty or staff member wishing to invite an outside group to the campus and

sponsor its program will first secure permission from his department head or chairman

and/or his academic dean.

2. The faculty or staff member and/or the dean will then advise the Director of the

Center for Professional Development and Public Service of the request, and provide

him/her with the following:

a. The necessary information about the group and its program to enable the Director

to determine space, facilities, and service requirements, and

b. Plans for financing the activity which assure that all necessary expenses will be

paid.

3. The Director of the Center for Professional Development and Public Service will

make the necessary arrangements and advise the sponsoring faculty or staff member

and/or dean as to the availability of the required space and facilities.

4. If the services of the Center for Professional Development and Public Service are

jointly determined not be needed for the program, all details of the program will then be

the responsibility of the sponsoring member who will keep the Director of the Center for

Professional Development and Public Service informed of developments and changes, if

any, in the scheduled plans.

5. The sponsoring member will file with the Director of the Center for Professional

Development and Public Service such reports concerning the activity as may be required

of the University, including the names and addresses of the participants and a copy of the

program agenda.

within the University.

1. The following criteria will be applied in considering such activities for sponsorship

and approval:

a. The role to be performed by the sponsoring department is appropriate to the overall

function of the University.

b. A budget has been developed and agreed to by all concerned indicating that the

activity can be operated on a self-sustaining basis.

c. The space and facilities required in connection with the activity will be available

for its use.

2. If the program is approved, the sponsoring department within the University and

the Center for Professional Development and Public Service will jointly decide how the

details of the program are to be handled.

(12) Policy on Registration and Fees in Special Programs.

(a) The Director of the Center for Professional Development and Public Service will

develop appropriate forms, establish the procedures, and be responsible for the

registration of participants in CEU activities such as conferences, institutes, seminars,

workshops and clinics offered by the University. In so doing he will work closely with

the academic deans within the University.

(b) Tuition and Fee Policy for Special Programs.

1. The following rules will govern the collection of fees for non-credit educational

programs conducted on campus:

a. Fees collected for programs wherein it would reasonably be perceived by the public

that the program was being conducted and/or the monies being handled by the University

shall be paid to The Florida State University and shall be collected and accounted for by

the Center for Professional Development and Public Service. All programs arranged by

University units or University related groups or organizations shall fall within this rule.

b. When there is a non-University client of sufficient reputation and/or organizational

substance to be clearly recognized by the program target population throughout the

program marketing area, and that client may reasonably be expected to be financially

sound and responsible, that client may conduct its program “in conjunction with” or “at”

the University, and collect fees in its own name. The client will then pay the Center

directly for all services rendered by the University or any of its components. When a non-

University client does not, in the judgment of the responsible Center Director, meet the

criteria of this rule, rule a. above shall apply.

c. Fees for meals and lodging, if collected from participants in the name of the

provider and by the provider or sponsor separate and distinct from program costs, need

not be collected by the Center.

d. Fees for meals and lodging, if incorporated in the program fee, or if collected by

the Center, shall be paid to The Florida State University through the Center. If such fees

are paid to University Food Service or Housing by the Center on behalf of a University

sponsor, the Center will charge the University sponsor for the Center Services but will

not charge the University support rate for the funds involved. If the sponsor is not a

University unit, or if meals and lodging are paid on behalf of the sponsor to any other

provider than University Food Service or Housing, the Center may charge the sponsor for

Center Services and University support.

2. Conferences, Seminars, Short Courses, Workshops, Non-Grant Institutes and

Clinics Supported by Fees Collected from Participants. It is not necessary to charge

matriculation, out-of-state tuition, and/or application fees for participants in conferences,

seminars, short courses, and non-grant institutes, provided that budgets, as approved by

the Director of the Center for Professional Development and Public Service, indicate that

conference registration fees charged the participants are established at a level which will

cover:

a. Substantially all direct costs of the activity.

b. Overhead as a percentage of direct costs, at a rate to be approved by the President.

3. Instructional Institutes Supported by Grants. Matriculation, out-of-state tuition, and

application fees need not be charged for participants in institutes supported by grants

from sponsoring organizations and agencies where:

a. Substantially all of the direct costs are paid by the sponsoring agency.

b. Students participating are restricted in number by the sponsoring agency.

c. Participants receive stipends under the terms of the grant.

In the case of a CEU, grant supported institute, where students other than those

designated by the sponsoring agency are admitted, such students will be charged a

registration fee commensurate with those normally charged for programs described under

paragraph (12)(a) above.

4. In order that the Center for Professional Development and Public Service, a self-

supporting unit of the University, may help professional organizations and state and local

government agencies, serve their staff development needs, the Director of the Center is

authorized to sign Letters of Agreement with external agencies committing the Center’s

resources and services in working with such agencies or organizations. This authority

does not extend to the acceptance of funds emanating from the federal government.

(13) Contract and Grant Supported Non-Credit Training and Professional

Development Programs.

(a) A faculty member who wishes to submit to an external funding agency a contract

or grant proposal involving conferences, seminars, institutes and/or workshops will

discuss the proposal at its inception with the Director of the Center for Professional

Development and Public Service or a designated staff representative. When agreement is

reached between them on the feasibility and operational parameters of the proposed

program, the faculty member will submit the proposal to his department chairman and

then to his academic dean for approval. If approved by them a copy of the proposal and

the original of the transmittal form will be sent to the Director of the Center for

Professional Development and Public Service.

(b) The Director of the Center will review and approve or disapprove the proposal

under existing criteria and policies of the University and regulations of the Board of

Regents relating to continuing education programs. Where the proposed program requires

coordinative and logistical support services in the process of its development and

implementation, the Center for Professional Development and Public Service will

provide such services and include the actual cost thereof in the budget of the proposal.

Where a proposal contains both a research component and a continuing education

component the Director of the Center for Professional Development and Public Service

will be concerned only with the latter. The Center requires a 48 hour period in which to

review the grant proposal before its submission to the Graduate Research Office.

federal or state governmental funding agency and has been approved by the Director of

the Center for Professional Development and Public Service, it will be transmitted to the

Graduate Research Office for final review and approval by the contracting officer for the

University, and submission by him to the funding agency. Only when such a continuing

education contract or grant proposal has been approved and signed by both the Director

of the Center for Professional Development and Public Service and the University

Contracting Officer will it be submitted to a federal or state funding agency.

(14) The Florida State Conference Center.

(a) The Florida State Conference Center is designed to equip the University with the

facilities to provide continuing professional education as well as cultural and personal

enrichment for adults, and to house the staff of the Center for Professional Development

and Public Service. The Director, Center for Professional Development and Public

Service is responsible for the operation of the Florida State Conference Center.

(b) All programs offered in the Florida State Conference Center must meet the

following criteria:

1. The program being offered must have a clearly identified educational purpose.

2. The use must be related to the teaching, research and/or public service missions of

the University;

3. The use must have the sponsorship, co-sponsorship or nominal sponsorship of a

recognized University unit, or have appropriately authorized involvement or participation

of members of the University faculty or staff;

4. The program offered must represent community, state, regional or national

educational interests and needs.

Service, to make final judgments concerning program adherence to the above criteria in

paragraph (14)(b) above.

(d) For purposes of extending the use of the Center facilities to members of the

University community and general public, the following categories of potential users are

recognized:

1. University Units. University Units are those which are charged with carrying out

an official function or purpose of the institution. These units are an official arm of the

University and receive a budget allocation. Included in this category are those faculty

members and administrative and professional and career service employees performing

assigned duties and responsibilities. University units may use the facilities of the Center

for programs which meet the Center Program Criteria listed above.

2. Non-University State Units. Non-University State Units are offices, agencies, and

institutions funded by the State of Florida, operated as a component of the public sector,

but not a unit of The Florida State University. Non-University State units may use the

Center facilities for programs which meet all Center Program Criteria listed above. In this

case, nominal sponsorship by a University unit, is required.

3. University Related Groups and Organizations. University related groups and

organizations which are not operated as an established unit of the University fall into this

category. These groups and organizations may or may not receive budgetary support.

These groups or organizations may use the Center facilities for programs which meet the

Center Program Criteria in which case the endorsing or participating University unit,

faculty or staff member must be a signator to the program Letter of Agreement, and must

provide assurance therein of the fulfillment of the Center Program Criteria.

4. Non-State Persons, Groups and Organizations. This category consists of those

which are not operated as funded units of the State or of The Florida State University.

Such groups may be primarily interested in community service, organizational benefit, or

private gain. Non-State persons, groups, or organizations, as a general rule, may use

Florida State Conference Center facilities for offering or programs when Florida State

University faculty or staff endorse or participate in the program, when the involved

University unit, with the approval of the appropriate dean or director, becomes the

sponsor or co-sponsor, or when nominal sponsorship is provided by the appropriate

University unit.

(e) In all cases, the final decision as to whether a requestor qualifies for use of the

facility for a proposed program shall rest with the Director, Center for Professional

Development and Public Service.

(f) Florida State Conference Center Space Reservation Procedures. The procedures

described below shall govern the reservation of space in the Florida State Conference

Center:

1. In those cases where the requestor specifically desires Florida State Conference

Center facilities, the request should be initially addressed directly to the Center for

Professional Development and Public Service.

2. When requests for space are made to the University’s Space Reservation

Coordinator and the facilities at the Florida State Conference Center may be the most

appropriate to satisfy the need, the Space Reservation Coordinator shall refer the

individual making the request to the Center for Professional Development and Public

Service.

3. When the Center for Professional Development and Public Service participates in

program planning, and functions as program co-sponsor, the Center Program

Administrator will assume responsibility for coordinating the reservation of Florida State

Conference Center space.

4. The Director, Center for Professional Development and Public Service, shall

develop a system of space reservation procedures.

5. Space will not be reserved for programs of less than one hour duration. There is no

prescribed maximum length for programs in the Florida State Conference Center.

6. The final decision as to the availability of space for a program rests with the

Director, Center for Professional Development and Public Service.

(g) Programs conducted in the Florida State Conference Center shall be priced in

accordance with pricing policies developed and promulgated by the Director, Center for

Professional Development and Public Service. Differing rates may be established for

different categories of users. The Director, Center for Professional Development and

Public Service shall annually set these fees and rates for services on the basis of current

costs associated with rendering those services. Rates shall be submitted to the University

Director of Budget and Analysis for review.

(h) Space reservations may be cancelled at any time. However, in all cases, the

agency or activity having reserved the space will be required to reimburse the Center for

Professional Development and Public Service for all Center services and program costs

accrued to the time of cancellation, and for program costs which cannot be cancelled,

such as printing already in progress and hotel or motel space guarantees.

Specific Authority BOG Regualtion 1.001(3)(j) , Reg. Procedure July 21, 2005 . Law

Implemented 240.227(1), (7), (10), (14) FS. History–New 9-30-75, Formerly 6C2-5.90,

Amended 7-28-86, Formerly 6C2-5.90.

FSU-5.097 Deletion of Courses.

(1) Any course not offered during any “eight regular semesters” will be deleted from

the curriculum inventory unless there is justification for the retention. Justification for

retention of a course includes: course curriculum is in process of being revised;

prospective new or visiting faculty have been employed to teach the course; course was

not taught due to temporary staffing and/or budgetary problems; course is part of a

graduate/undergraduate combination, one part of which has been taught in the required

time frame; course is required for accreditation; or the course is a type of variable topic

nature which needs to be available due to public or student interest. In addition to the

justification for retention of course statement a department desiring to retain a course will

provide a copy of the course outline/syllabus. If approved by the University Curriculum

Committee the course will be placed on probation for one academic year. This does not

apply to Directed Individual Studies (DIS), Honors, Research or Internship courses.

(2) For purposes of deletion of a course, “eight regular semesters” refers to Fall and

Spring semesters only, or four academic years. If a course is not taught during the eight

regular semesters but is taught during a summer term within the four academic years, that

course shall not be subject to deletion.

(3) The President, or Dean of Faculty if designated by the President, shall annually

certify to the Board of Regents that the University has complied with the course

review/deletion procedures.

Specific Authority BOG Regualtion 1.001(3)(j) , Reg. Procedure July 21, 2005 . Law

Implemented 233.015, 240.227(1) FS. History–New 6-29-88.

FSU-5.098 Textbook Adoption and Affordability

(1) The Board of Trustees of Florida State University establishes the following

procedures for minimizing the cost of textbooks and instructional materials to students

while maintaining the quality of their educational experience and continuing to ensure

academic freedom.

(a) The Office of the Provost shall notify each college of the textbook and

instructional material adoption deadline for each semester.

(b) Not later than the beginning of course registration for each term, the instructor

or designee shall identify in the university’s textbook assignment application the

textbooks and instructional materials both required or recommended for use in each

course section. This information will be available online to students through the textbook

assignment application.

designee shall confirm that

1. When making a choice between a new edition of a textbook and a

previous edition, the instructor has determined that the new edition differs significantly

and substantively from the previous edition and that, based upon this review, the adoption

of the new edition is warranted; and

2. When requiring the purchase of a bundled package rather than one or

more of its discrete parts, the instructor requires actual use of substantially all of the items

that the package contains by the students.

(d) The textbook listings shall include the following information: the

international standard book number (ISBN), the author(s) listed, the title, the publisher,

the edition number, the copyright and publication dates, and other relevant information

necessary to identify the specific textbook or instructional material both required or

recommended for each course.

(e) College deans will monitor compliance to ensure that each instructor has

entered both the required or recommended textbooks and instructional materials by the

deadlines established by the Provost. A course added less than forty-five (45) days prior

to the first day of classes is exempt from this notification requirement.

(f) The Provost or designee shall determine and report compliance with this

regulation to the FSU Board of Trustees.

(f) Determination of a student’s ability to pay for instructional materials will be

made through assessment by the Office of Financial Aid. Students eligible for financial

assistance may elect to have their FSU account credited with the approved funding so

they may make textbook and instructional material purchases from the University

Bookstore directly.

(2) The university board of trustees shall provide a report, by September of each

year, or as otherwise required by current law, to the Chancellor of the State University

System, in a format determined by the Chancellor, that details:

(a) The selection process for general education courses with a wide cost variance

and high enrollment courses;

(b) Specific initiatives of the institution adopted to reduce the cost of textbooks

and instructional materials;

posting deadline for the previous academic year; and

(d) Any additional information determined by the Chancellor.

(3) No employee of The Florida State University may demand or receive any payment,

loan, subscription, advance, deposit of money, service, or anything of value, present or

promised, in exchange for requiring students to make specific purchases. However,

subject to the requirements of the Florida Code of Ethics for Public Officers and

Employees and both the outside activity requirements and conflict of interest restrictions

set forth in the university’s regulations and in collective bargaining agreements, an

employee may receive:

(a) Sample or instructor copies of textbooks or other instructional materials that

cannot be sold if they are identified as samples and not for sale;

(b) Royalties or other compensation from the sales of textbooks and other

instructional resources of which he or she is the author or creator;

(d) Fees resulting from activities such as reviewing, critiquing, or preparing

support materials for textbooks or instructional materials; and

(e) Training in the use of course materials and learning technologies.

(4) The Provost or designee is delegated authority to implement additional policies and

procedures in furtherance of and consistent with the requirements set forth in herein,

Florida Board of Governors Regulation 8.003, applicable law, and governing collective

bargaining agreements.

Authority: BOG Regulations 1.001(3) (j), 8.003; Sections 1004.085 Florida Statutes,

BOG Regulation Procedure July 21, 2005 History New 6-17-2009, Amended 2-19-

2010, Amended 9-25-2017

FSU-5.099 Development, Approval, Termination, and Suspension of Degree

Programs

(1) The purpose of this Regulation is to outline the procedures governing new degree

development, as well as suspension and termination, at Florida State University. The core

tenets that guide the process are:

(a) The faculty creates, approves, and modifies all curricula, including degree

programs.

(b) The administration determines whether funding and funding priorities

support approval of specific degree programs, given the resources needed to support

those programs in a manner consistent with the University’s status as a preeminent

institution.

including criteria for degree approval, must be consistent with Florida Board of

Governors Regulation 8.011, Authorization of New Academic Degree Programs and

Other Curricular Offerings. [See especially (3) (a), Institutional and State-Level

Accountability and (3) (b), Institutional Readiness.]

(d) The Florida Board of Governors (BOG) retains authority for reviewing all

research doctoral and professional degree proposals and delegates authority for all

degrees below that level (specialist, master’s, bachelor’s) to the Florida State University

(FSU) Board of Trustees.

(2) Board of Governors Regulation 8.011 [(2) (a) and (b)] defines both an academic

degree program and a major within an academic degree program.

(a) A degree program is defined as “an organized curriculum leading to a degree

in an area of study recognized as an academic discipline by the higher education

community, as demonstrated by assignment of a Classification of Instructional Programs

(CIP) Code by the National Center for Education Statistics, or as demonstrated by the

existence of similar degree programs at other colleges and universities.”

(b) A major is defined as “an organized curriculum offered as part or all of an

existing or proposed degree program. A program major shall be reasonably associated

with the degree program under which it is offered and shall share common core courses

with any other majors within the same degree program.” Majors may be developed

during the degree process by describing the various majors within the curriculum section

of the common SUS new degree proposal format, or they may be added to an existing

degree using the New Major (Within Existing Degree Program) Proposal.

(3) All formal new degree proposals are developed by FSU faculty members,

individually or in groups, whether or not they hold an administrative role such as

program director or department chair. The process for approving new degrees requires

two stages within FSU (Proposal to Explore and Proposal to Implement) as well as the

CAVP Academic Coordination Group Pre-Proposal and presentation.

(a) Early in the development process, the lead faculty author works with the

Office of Faculty Development and Advancement to prepare a CAVP Pre-Proposal for

the Provost’s approval. This approved Pre-Proposal is then discussed in accordance with

the CAVP Academic Coordination Group’s procedures.

(b) The Proposal to Explore is reviewed and approved by the committees and

individuals listed in Steps 1-9 below, with schools outside of colleges beginning at Step

3. Approved proposals are included in the University’s annual BOG Workplan,

1. Department/School Faculty Curriculum Committee

2. Department Chair/School Director/Program Director

3. College/School Faculty Curriculum Committee

4. Dean or School Director

5. Faculty Senate Undergraduate or Graduate Policy Committee, as

appropriate

6. SACSCOC Liaison

7. Vice President for Faculty Development and Advancement

8. Provost

9. FSU Board of Trustees (discussion in Academic Affairs

Subcommittee)

University System (SUS) new degree proposal format, is reviewed and approved by the

committees and individuals listed in Steps 1-11 below, with schools outside of colleges

beginning at Step 3. After approved by each of these faculty and administrative entities,

degrees (except for research doctorate and professional) are implemented by informing

the Board of Governors Office, which places them on the SUS Degree Program Inventory

after a technical review. (At times, implementation of bachelor’s degree programs is

contingent upon BOG approval of limited-access status or an exception to the 120-credit-

hour limit.) As soon as the degree is placed on the SUS Degree Inventory, it is also

placed on the FSU Degree Program Inventory.

1. Department/School Faculty Curriculum Committee

2. Department Chair/School Director/Program Director

3. College/School Faculty Curriculum Committee

4. Dean or School Director

5. Faculty Senate Undergraduate or Graduate Policy Committee, as

appropriate

6. SACSCOC Liaison

7. Library Director

8. Equal Opportunity Officer

9. Vice President for Faculty Development and Advancement

10. Provost

11. FSU Board of Trustees (discussion in Academic Affairs

Subcommittee)

(d) All research doctorate and professional degrees must be reviewed by a

qualified external consultant prior to consideration by the FSU Board of Trustees. The

reviewer’s report is advisory to the FSU Board of Trustees. After Board of Trustees

approval, research doctorate and professional degrees are forwarded to the Board of

Governors staff in preparation for Board of Governors review and approval. Degrees at

these levels are placed on the appropriate degree inventories only after approval by the

BOG.

(4) The process for terminating an FSU degree program mirrors that found in Board of

Governors Regulation 8.012. The academic unit requesting termination prepares an

“Academic Degree Program Termination Form” for the Provost’s approval, then the issue

is placed on the FSU Board of Trustees agenda for final approval of bachelor’s, master’s,

and specialist degrees and initial approval of research doctorates and professional

degrees. Degrees at the professional and doctoral levels are terminated only with

approval from the Board of Governors and require a teach-out plan, in accordance with

the FSU Teach-Out Policy (FSU Policy3A-4). Majors within degrees are terminated

through a less formal process that requires neither BOT approval nor a formal teach-out.

Either the Graduate Policy Committee or the Undergraduate Policy Committee of the

Faculty Senate (as appropriate) may recommend termination of a degree program based

on the results of its review.

(5) Temporary suspensions of FSU degree programs also follow the requirements set

forth in Board of Governors Regulation 8.012 and require the unit to prepare a “Request

for Temporary Suspension of New Enrollments in an Academic Degree Program” form.

Programs may be suspended for up to 9 semesters. After that time, the degree may either

be terminated or a request made to the Board of Governors for an extension of the

suspension period. Either the Graduate Policy Committee or the Undergraduate Policy

Committee of the Faculty Senate (as appropriate) may recommend suspension of a degree

program based on the results of its review.

Authority: BOG Regulation Procedure July 21, 2005, BOG Regulations 1.001(3) (j),

1.001(4) (a). and Florida Board of Governors Regulations 8.011 and 8.012. History:

New 1-18-18