Free Downloadable DIY Wedding Checklist

T H E U L T I M A T E D I Y W E D D I N G C H E C K L I S T

T H E U L T I M A T E D I Y

W E D D I N G

C H E C K L I S T

Toilets

Marquee/Barn

Outside area- pre drinks

Connecting areas eg path to

bathrooms

Parking area/Bus collection

Catering area

Festoons/Fairy (how will you set up, do

a check of power location and

access)

Where is the parking- access Ok?

Where will the bus park to let guests off

(check lighting to space) and access?

Signage and directional arrows?

Parking helper for the day needed?

Signage/Directional Arrows needed?

Hand Soap/Toilet Paper/Care Kit/Hand

or Paper Towel purchased/required?

Lighting sufficient?

Enough toilets/can the sewer system

handle large guest numbers or hire

toilets if needed?

T I P S

LIGHTING

- M A K E S U R E Y O U C O V E R L I G H T I N G

A C R O S S A L L A R E A S O F Y O U R

W E D D I N G

- D O A T E S T R U N T H E D A Y

B E F O R E / L E A D U P T O F I N D A N Y

M I S S E D / D A R K S P O T S T H A T N E E D

A D D R E S S I N G

Parking Or Buses

T I P S

- M A K E S U R E Y O U L E T S U P P L I E R S

K N O W I N A D V A N C E E G C A T E R I N G

T H E I R R E Q U I R E D P A R K I N G A R E A .

- S E C T I O N O F F A N Y ‘ D O N O T P A R K ’

A R E A S S O T H E R E A R E N O C A R S I N

T H E B A C K G R O U N D O F P I C S / V I E W !

Toilets

T I P S

- M A K E U P A L I T T L E C A R E P A C K

F O R T H E T O I L E T S W I T H T H I N G S

L I K E M I N T S , L I P G L O S S , P E R F U M E ,

H A N D C R E A M F O R Y O U R G U E S T S

T O U S E .

T H E U L T I M A T E D I Y

W E D D I N G

C H E C K L I S T

Is there 3 phase power or enough

power needed?

Generator required?

Purchase extension leads and power

boards for all electrical

equipment/extras as back up?

Check supplier power requirements eg

portable PA needed for celebrant,

power access?

Safety mats needed or electrical gaffa

tape to tape down leads?

Are there bins hired- enough on site?

Does venue provide bin bags or BYO

(ensure they fit the bins eg large and

extra strong?

Where is rubbish being stored during

wedding- advise all catering and

planning staff?

Do you have a bottle recycling system

in place?

Does venue dispose of rubbish or BYO-

make arrangements with tip or trailer

hire if BYO?

T I P S

Power

- A L W A Y S C H E C K P O W E R

R E Q U I R E M E N T S W I T H T H E V E N U E

Bins & Rubbish

T I P S

- M A K E S U R E Y O U P A C K E X T R A

L A R G E / W I D E A N D S T R O N G

G A R B A G E B A G S , T H E T H I N A N D

S M A L L E R T Y P E O F T E N R I P A N D

D O N ' T F I T I N T O H I R E D B I N S !

T H E U L T I M A T E D I Y

W E D D I N G

C H E C K L I S T

Break out /Chill Zone Canapé furniture

Ceremony furniture arranged

Tabletop furniture eg candles, florals for

the tables and surfaces

Lighting, see above

Signage- Directional signs, ceremony,

place cards, menu signs and seating

charts

Logistical Hire eg cool room, bins etc

Catering Items eg crockery, glassware etc

Drink tubs

Ice

Drink dispensers and pre made

punch/cocktail mixes

Drinks - Wine/Beer and Soft Drinks/Juices

Bottle Openers

Glassware and/or Paper Cups

Table

Signage/Menu Board

Staffing

T I P S

Hire Items

- M A K E S U R E Y O U C O N S I D E R A L L

A R E A S O F T H E W E D D I N G F R O M

C E R E M O N Y , P R E D R I N K S &

R E C E P T I O N .

- 7 0 % O F S E A T I N G I S

R E C O M M E N D E D F O R M O S T

C O C K T A I L S T Y L E O R C A N A P E S T Y L E

W E D D I N G S S O W O R K O F F T H I S

R A T I O W H E N H I R I N G

- L O O K T O R E P U R P O S E / R E U S E

Y O U R C E R E M O N Y F U R N I T U R E A N D

F L O R A L S T O S A V E O N C O S T S ( H A V E

A H E L P E R M O V E A F T E R C E R E M O N Y )

Bar - If DIY your own bar check off the following items;

T I P S

- M A K E S U R E Y O U B U Y P L E N T Y O F

A L C O H O L T O A V O I D R U N N I N G

O U T - M A N Y L O C A L B O T T L E S H O P S

W I L L O F F E R A B U Y B A C K S E R V I C E

F O R U N O P E N E D C A S E S .

A L W A Y S H A V E R S A S T A F F T O S E R V E

Y O U R D R I N K S . H A V I N G A S E L F

S E R V E B A R M E A N S T H E R E S T I L L

N E E D S T O B E S O M E O N E C L E A R I N G

G L A S S E S / R E P L E N I S H I N G I C E A N D

D R I N K S A N D R E S T O C K I N G !

T H E U L T I M A T E D I Y

W E D D I N G

C H E C K L I S T

Plates/Cutlery

Tea/Coffee station items

Glassware

Linen/Napkins

Prep tables and catering ovens

Check and advise location of set up for

the catering team

Consider Fans/Umbrellas and Shade for

warm weather

Heaters, blanket kits for cooler weather

Is a cool room and/or Eskys needed?

Have you arranged someone to collect

the ice (most weddings DIY require 30-40

bags of ice)

Does the property need additional power

eg a generator hired in, if so, test this in

advance and show key people how to

work it.

T I P S

Catering equipment

- A L W A Y S S E N D Y O U R H I R E L I S T

T O Y O U R C A T E R I N G A N D B A R

C O M P A N Y I N A D V A N C E T O G I V E I T

T H E C R O S S C H E C K A N D M A K E S U R E

N O T H I N G H A S B E E N O V E R L O O K E D .

- E N S U R E T H E R E I S A G O O D S P A C E

F O R C A T E R I N G T E A M T O S E T

U P / P R E P A N D C L O S E D I S T A N C E

F O R S E R V I C E ( P L U S L I G H T I N G ! )

Heating or Cooling

T I P S

- C O N S I D E R T H E C O M F O R T L E V E L S

O F Y O U R G U E S T S F O R A L L T Y P E S O F

W E A T H E R A N D C A T E R T O T H O S E

N E E D S

Coolroom or Generator

T I P S

- D O N ’ T U N D E R E S T I M A T E H O W

M U C H I C E A W E D D I N G G O E S

T H R O U G H , F O R A 1 0 0 G U E S T

W E D D I N G , 3 5 B A G S A R E

R E C O M M E N D E D ( N O O N E L I K E S

W A R M B E E R ! )

T H E U L T I M A T E D I Y

W E D D I N G

C H E C K L I S T

Do you have a pack up/cleaning plan?

Cleaning Kit arranged eg dustpan, spray

and wipe/wipes, detergent, paper towel,

tea towels, broom, rubbish bags, gloves

Pack a day of wedding event kit for your

wedding.

Include things like; scissors, twine, fishing

line, electrical leads, gaffa tape, safety

pins, sticky tape, mallet, first aid kit, blu

tak and other potential ‘fix-it’ items .

Circulate this to all key parties eg catering,

planner, venue and coordinator.

Consider having your contact list in the

cloud or google drive so you can always

access.

T I P S

Cleaning/Pack up

- C O N S I D E R H I R I N G I N A P A C K U P

T E A M T H E N E X T D A Y O R R O P I N G

I N F A M I L Y H E L P E R S - I T ' S O F T E N A

B I G A N D U N D E R E S T I M A T E D J O B !

Event Kit

T I P S

- A N E V E N T K I T A S A N E S S E N T I A L

P A R T O F A D I Y W E D D I N G .

I T I N C L U D E S I T E M S Y O U M A Y N E E D

D U R I N G T H E D A Y T O H A V E O N

H A N D O R T H E D A Y P R I O R W H E N

S E T T I N G U P - A N D M A Y B E A

L I F E S A V E R !

Contact List

T I P S

- E N S U R E A L L Y O U R K E Y S U P P L I E R S

A R E O N A S U P P L I E R S L I S T C O N T A C T

S H E E T A N D H A N D O U T T O Y O U R

C O O R D I N A T O R , C A T E R I N G O R K E Y

P E O P L E A S S I S T I N G O N W E D D I N G S O

T H E Y A R E A T H A N D O N T H E D A Y

T H E U L T I M A T E D I Y

W E D D I N G

C H E C K L I S T

How will that music be played eg via iPod,

iPhone, iPad or speakers?

Confirm you have sufficient power leads,

leads to run from phone to the system,

item is charged, pass codes off etc.

Confirm no wifi/bluetooth in case of

internet issues

Test run with key parties

Do you have a music back up plan?

Set up/styling notes outlined for any key

people setting up to have a copy of

Run Sheet/Timeline of the day made up

and handing to key suppliers eg

coordinator, venue, catering

Floor Plan- given to set up team

Seating Chart- given to catering

Hire List- cross checked off to ensure

nothing missing

T I P S

Music and Sound

- M A K E S U R E Y O U D O A

T H O R O U G H T E S T R U N T H R O U G H

W I T H T H E K E Y P E O P L E I N V O L V E D

W I T H C U E I N G Y O U R M U S I C T H E

D A Y B E F O R E Y O U R W E D D I N G S O

Y O U C A N I R O N O U T A N Y H I C C U P S

A N D E V E R Y O N E I S O N T H E S A M E

P A G E .

Final Check

T H E U L T I M A T E D I Y W E D D I N G C H E C K L I S T H A S B E E N P R O D U C E D B Y T H E

W E D D I N G P L A N N I N G T E A M A T T H E W E D D I N G A N D E V E N T C R E A T O R S .

O F F E R I N G H I R E , P L A N N I N G , S T Y L I N G A N D S E T U P , O N T H E D A Y

C O O R D I N A T I O N , F L O R A L S P L U S T H E G E L A T O B I K E !

W W W . W E D D I N G A N D E V E N T C R E A T O R S . C O M . A U

T H E W E D D I N G A N D E V E N T C R E A T O R S @ G M A I L . C O M

I N S T A G R A M - @ W E D E V E N T C R E A T O R S

C O P Y R I G H T 2 0 1 9 .