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Table of Contents
Table of Contents
Overview of Baldwin Wallace University Student Handbook
Welcome from Vice President for Student Affairs
Safety, Security, and Crime Reporting
University Policies
Student Code of Conduct
Hazing Policy
Resources to Prevent and Address Alcohol and Other Drug Misuse
Alcohol Policy for University-Sponsored On-Campus Events
Statement of Non-Discrimination and Resources
Residential Living Policies
Resources for Commuter and Off-Campus Students
Parking On Campus
Academic Honesty Policy
Freedom of Expression Policy
Guidelines for Use of Student and Employee Images and Recording
Instructional Planning in Response to Health
COVID-19 Vaccine Policy for Students
Quick links
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Overview of Baldwin Wallace University Student Handbook
Baldwin Wallace University (“BW,” “the University”) is an academic community committed
to the liberal arts and sciences as the foundation for lifelong learning. The University fulfills
this mission through a rigorous academic program that is characterized by excellence in
teaching and learning within a challenging, supportive environment that enhances
students’ intellectual and spiritual growth. Baldwin Wallace assists students in their
preparation to become contributing, compassionate citizens of an increasingly global
society and encourages their pursuit of personal and professional excellence.
What students may expect of BW is articulated in the University’s mission statement and
policies, including those in this Student Handbook. Further, the Student Handbook
defines the University’s expectations of its students and what students should expect of
one another.
The Student Handbook is reviewed and revised on (at least) an annual basis in a
collaborative process involving students and employees, including ideas and suggestions
from community members.
Beyond the policies included and referenced in the Student Handbook, the University may
establish and operate under guidelines and protocols to manage public health and other
emergencies. Updates to the University’s guidelines and protocols will be communicated
to students.
Questions or ideas about the Student Handbook may be directed to the Office of the Dean
of Students at (440) 826-2160 or [email protected].
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Welcome from the Vice President for Student Affairs
Welcome to Baldwin Wallace University! On behalf of our
dedicated staff in the Division of Student Affairs, we are
excited to have you join our community!
As your Vice President for Student Affairs, my role is to lead
the development of intentional, inclusive, engagement
opportunities that foster leadership, belonging and outside of
classroom learning.
We recognize that we are living in an increasingly complex
society, therefore we believe it is important to provide a safe,
accepting and encouraging environment where each
individual feels welcomed and affirmed.
We are here to provide resources that will aid in advocating for your safety, and holistic
wellbeing. As a division we are looking forward to the opportunity to create initiatives for
you based on our three pillars of retention-based, co-curricular engagement: CONNECT.
ENGAGE. GROW.
The Division of Student Affairs is eager to assist you to help ensure you gain the most of
your student experience here at BW, and many of those opportunities and resources are
highlighted in this resource book. It also serves as a guide to our community standards
of conduct and the way we treat one another.
It is my sincere hope that this handbook will serve as a helpful resource as you adjust
and navigate your new community. To learn more about our departments please check
out the Student Affairs JacketConnect pages and be sure to follow our social media
accounts for the latest information.
YJ4L!
Sincerely,
Timeka Rashid, Ph.D.
Vice President for Student Affairs
Let’s Connect! Follow me on Twitter and IG - @DrRashidBWVPSA
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Safety, Security, and Crime Reporting
Department of Safety & Security
Recognizing the need to ensure a safe environment for the entire BW Community, the
Department of Safety and Security Services works closely with the Berea Police
Department in patrolling campus. Safety & Security provides 24/7 walking escort services,
vehicle lockout and battery jump assists, and crime prevention programs.
Anyone needing assistance or wishing to report a possible crime should contact the
Department of Safety and Security Services at 440-826-2000 (emergency) or 440-826-
2336 (non-emergency). If you are missing something and suspect that it has been stolen,
report the item to the Department of Safety and Security Services and to residence hall
staff if you are a residential student. Insurance companies require that a theft report also
be filed promptly with the local police department.
Crime Reporting
During the academic year, the Department of Safety and Security produces a weekly
media report summarizing criminal incidents that are reported to Safety and Security by
a victim or by other involved parties. This report is submitted to The Exponent, BW’s
student newspaper, and is published at the discretion of the editors. There is a log of
these summarized incidents available for public review, located at Safety and Security.
The Division of Student Affairs, in conjunction with the Department of Safety and Security,
will make timely warning reports to the campus community regarding certain crimes that
represent a continuing threat to the campus community. In addition to being posted in
public areas, this information may be distributed by campus mail and/or electronic mail
as well as text messaging and other social messaging.
In accordance with the Campus Security Act, Baldwin Wallace University provides crime
statistics, fire statistics and security information to current and prospective students and
current and prospective employees. The Safety and Security Department serves as the
“clearing house” in the gathering of crime data and judicial referrals from those with
“significant responsibilities for students and campus activities.” Upon request, the Berea
Police Department, the Berea Fire Department, the Cleveland Metroparks Police
Department, and the “non-campus” facility administrators report pertinent criminal
incident information from the required geographical areas to Baldwin Wallace University
Safety and Security. All gathered information is then compared to minimize multiple
postings for the same reported criminal incidents or arrests, and then incorporated in the
annual Safety and Security pamphlet. This complete pamphlet can be viewed at
www.bw.edu/about/offices/safety-security/index. A printed copy of this brochure will be
provided upon request by contacting Safety and Security or Human Resources.
To communicate real-time safety information, BW uses RAVE Alerts to provide
information regarding severe weather, building and campus closures, and other important
situations by sending automatic text alerts to all students who have provided a mobile
number to the University. Family members interested in receiving text alerts can sign up
at getrave.com.
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Student Code of Conduct
Baldwin Wallace University (“the University”) is committed to the learning and growth of
its students and to fostering an environment and community that are conducive to
academic inquiry, productive campus life, and thoughtful study and discourse. A
community exists based on shared values and principles, and one such value is the
University’s expectation of ethical conduct from its community members. The purpose of
the Student Code of Conduct is to provide notice of the University’s expectations for its
students and to articulate the University’s procedures for resolving reported violations.
A. General Provisions
1. Applicability to Students and Student Organizations
The term “University” means Baldwin Wallace University. The term “student” includes all
persons enrolled at and/or taking courses at the University, both full-time and part-time,
pursuing undergraduate, graduate, or professional studies. The University expects that
students review, understand, and abide by the standards of conduct articulated in the
Student Handbook and Student Code of Conduct (“Code”). This Code applies to all
students, including those auditing classes at the University and who have matriculated.
Persons who are not enrolled but who have a continuing relationship with the University,
such as those on a leave of absence, and students who have been notified of their
acceptance for admission are considered students under the Code. Persons who
withdraw or attempt to withdraw after allegedly violating University policies will be
governed by the Code until matters are finally resolved. Persons who seek to rejoin the
University must first complete process or outcomes before returning to the University. If
a report cannot be resolved before a student’s intended graduation, the University
reserves the right to withhold a student’s degree until the matter has been finally resolved.
Student organizations, including athletic teams, are also subject to the Code (see Student
Organizations policy, section 5C) and the Handbook for Student Organization Leaders.
When members of recognized student organizations or individuals acting collectively,
including but not limited to members of student groups, ensembles, and teams, act in
violation of University policy, they may be accountable individually and as a group. When
a student organization may have violated the Code, the University may disclose
information to and participate in joint response with national organizations.
The Student Code of Conduct does not apply to students’ academic responsibilities,
which are described in the Academic Honesty Policy. Classroom management is at the
discretion of the instructor and may be reported to the Provost. Alleged violations of the
University’s Non-Discrimination Policy and Procedures are subject to that policy, except
where referred to the Student Code of Conduct by the Title IX Coordinator.
2. Jurisdiction
Baldwin Wallace University policies and processes apply to behavior that occurs (1) on
University premises, including all land, buildings, facilities, and other property in the
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possession of or owned, used or controlled by the University (including adjacent streets
and sidewalks), (2) at University-sponsored or University-supported events at any
location, (3) on electronic networks or social media, or (4) off University premises
(including behavior reported through off-campus programs) when the behavior may
adversely affect the University’s interests as an academic community. Students may be
held accountable for violations committed by the student’s non-student guest. Students
who attempt violation of or assist others in violating the Code may be held accountable
to the same extent as a completed violation.
The policies and processes that govern students are designed to protect the interests of
the community, chiefly safety, to balance individual and community rights, and to promote
learning. Student conduct policies and processes are quite different from criminal and
civil court proceedings. Student conduct proceedings are conducted with fairness, but to
not include the same protections of due process afforded by the courts.
Student conduct proceedings may move forward without regard to pending litigation,
arrest, or prosecution, and are not bound by the formal rules of evidence. On-campus
processes do not preclude or limit a student’s access to the state and federal judicial
systems, and the University will cooperate fully with law enforcement and other agencies,
in accordance with the Family Educational Rights and Privacy Act (FERPA). If a student’s
reported conduct subjects a student to action by law enforcement, the student may be
required to provide the University with related documentation and/or an authorization for
such authorities to disclose information to the University.
3. Reporting Violations
Reports of alleged misconduct may be submitted by any person within or external to the
University. Reports may be filed in writing or verbally to the Office of the Dean of Students,
Residence Life and Housing, or Safety & Security. While there is no time limit on reporting
of violations, those who are aware of misconduct are encouraged to report it promptly. As
necessary, the University reserves the right to initiate a complaint, to serve as
complainant, and initiate conduct proceedings even without a formal complaint.
4. Administration of the Student Code of Conduct
The Vice President of Student Affairs (“VPSA”) and their designees administer the
Student Code of Conduct and its operation, including review of the Student Code of
Conduct, and reserve the right to change the Code and its operation at any time. The
VPSA or their designee may address a student or student organization in a manner
alternative to these policies when the VPSA or their designee believes such action is
warranted to protect the safety or interests of the University community, or if the accused
student or student organization poses an ongoing threat of disruption of or interference
with the normal operation of the University.
B. Definitions
1. Advisor: A University employee or student who may be chosen by the Respondent
to accompany the Respondent to student conduct proceedings. Advisors cannot
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be otherwise involved in the incident (e.g., as a witness or Respondent) and cannot
have a law degree. Advisors are not permitted to speak, advocate, or participate
directly in any way. The presence of an Advisor can be revoked by the conduct
administrator. It is the responsibility of the student to identify and include their
Advisor; resolution processes will not be altered to the schedule of an Advisor.
2. Conduct administrator: The University staff member designated by the VPSA to
facilitate student conduct and conduct resolution processes.
3. Finding: The decision regarding whether a student has been found responsible or
not responsible for a violation of the Code.
4. Organization: Any number of students who have joined as a group under the formal
registration requirements of the University, including but not limited to clubs,
ensembles, and athletic teams.
5. Outcome: Educational tools or statuses used to promote learning, growth, and
accountability, generally issued when a Respondent is found responsible for
violation of University policy.
6. Report: Information describing an incident that may have violated University policy.
Incident reports may be submitted by any person within or external to the
University community.
7. Reporting Party: An individual who may have been the subject of (e.g.,
complainant, harmed party) conduct prohibited under this policy, regardless of
whether the individual reports the conduct.
8. Respondent: An individual or organization identified as possibly having engaged
in conduct prohibited under this policy, regardless of whether a formal complaint is
made.
9. Student Code of Conduct (“Code”): The University policy that sets forth standards
of conduct and processes for addressing reported violations of those standards.
C. Standards of Behavior
Excepting matters noted above, the following guidelines summarize behaviors prohibited
for students:
Integrity
1. Furnishing false, falsified, misused, or forged information to any University
employee or emergency personnel.
2. Unauthorized possession, duplication, use of means of access (keys, cards, etc.),
or access to any University property.
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3. Action or inaction in collusion with a wrongdoer which fails to discourage a known
and obvious violation of University policy or law.
Community
1. Misuse of access privileges to University premises or unauthorized entry to or use
of buildings, including trespass.
2. Misuse or unauthorized use of University or organizational names and images.
3. Theft or knowingly taking possession of stolen property.
4. Intentional and unauthorized taking of the property of the University or personal
property of a member of the University Community which is on campus;
5. Destruction or damage to University property or to the property of another person;
6. Misuse of University computing facilities, equipment, network, passwords,
accounts or information, or violation of the Acceptable Use of Technology
Resources and Copyright Infringement Policy or other IT policies.
7. Gambling for money or other things of value while on campus or at University-
sponsored activities is prohibited except as permitted by law.
8. Possession (including storage in personal vehicles) of firearms, explosives, other
weapons (including, but not limited to BB/pellet guns, slingshots, and sharp-edged
instruments, such as hatchets when used as weapons), or dangerous chemicals
while on campus, unless properly authorized.
9. Violation of state, local, or campus fire policies. Berea City Ordinances include,
“Fire hazards, such as flammable decorative materials, combustible liquids, and
dangerous accumulation of wastepaper, boxes, or other highly combustible
materials are prohibited, even in storage rooms.” Violations include:
a. Failure to evacuate a University-owned building during a fire alarm.
b. Improper use of fire and life safety equipment.
c. Tampering with or improperly engaging a fire alarm in a University building.
d. Intentionally or recklessly causing a fire which damages University or
personal property, or which causes injury to any member of the community.
e. Obstructions in the hallways, fire escapes, and exits.
f. Parking in or obstructing a fire lane in any manner.
Fairness
1. Disruption or obstruction of University operations, including teaching, research,
administration, other activities, or authorized non-University activities on campus.
2. Obstruction of freedom of movement by community members or visitors.
3. Retaliation, attempting to discourage an individual’s proper participation in, or use
of, the conduct system, including prior to, during, and after a conduct proceeding.
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Respect
1. Threatening or causing physical harm, verbal abuse, or other conduct which
threatens or endangers the health or safety of any person.
2. Harassment or bullying, which includes conduct that, in the view of a reasonable
person, has the purpose or effect of creating an intimidating or hostile educational,
work or living environment, or with an intent to intimidate, threaten, or cause harm.
3. Hazing (as defined in the Hazing Policy).
4. Disorderly, disruptive, or indecent conduct while on campus or at functions
sponsored by, or participated in by, the University.
5. Eating or drinking contests, due to their high-risk nature, in support of persons
experiencing food insecurity, in support of persons affected by disordered eating,
and in solidarity with BW’s Campus Plate and Swipe Out Hunger initiatives.
6. Failure to comply with directions of University officials or law enforcement officers
and/or failure to identify oneself to these persons upon request.
Responsibility
1. Use, possession, or distribution of alcoholic beverages except as permitted by law
and University policies. This includes possession/consumption while under the age
of 21, providing alcohol to those under the age of 21, being in a room where alcohol
is present and any person present is under the age of 21, possession or use of a
common source container (e.g., keg) without prior written approval from the
University, operating a vehicle while under the influence, public intoxication by
persons of any age, or violation of the Alcohol Policy.
2. Use, possession, manufacturing, or distribution of controlled substances or drug
paraphernalia, including medical or recreational cannabis, on University property
or at University-sponsored events. Unauthorized possession, misuse,
manufacturing, or redistribution of prescription or other legal drugs, synthetic
drugs, or household products. Off-campus possession, use, manufacturing, or
distribution outside the parameters of Ohio state law.
3. Smoking or tobacco use, including the use of e-cigarettes, in any University
building or grounds.
4. Violations of federal, state, or local laws, whether on or off campus.
5. Violation of other published University policies.
D. Resolution of Reported Behavior
1. Investigation
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After alleged misconduct is reported to the University, the VPSA or designee may review
the report for potential violation of University policies and/or seek additional information
to determine if no further action is necessary, require interim or supportive actions, and/or
refer the matter for a resolution process.
2. Interim Actions
In certain circumstances following an incident of alleged misconduct, the University may
impose interim or protective actions, including interim suspension (and/or cease of
operations for a student organization), prior to resolution of an incident if there is reason
to believe, in the VPSA or designee’s sole discretion, that action is necessary to protect
the safety of members of the community, the Respondent’s safety, or the interests of the
University community, or if the accused student or student organization poses an ongoing
threat of disruption of or interference with the normal operation of the University.
3. No Contact Orders
When the University reasonably believes the directive is necessary to protect the safety
or welfare of any member of the University community, including to prevent retaliation or
harassment, the University may issue a directive to cease all communication and contact
with one or more individuals for a specified period. The directive will be communicated to
the involved parties electronically or in writing and prohibits the student from
communicating or contacting the identified individual(s) through in-person, written,
electronic, social media, third-party, or other means, except as set out in the directive.
4. Rights and Responsibilities
Students have rights and responsibilities associated with the conduct process. The
University provides students with fundamentally fair processes that protect students’
privacy and are decided impartially.
Respondents are expected to participate fully in the process and will normally receive
email communication regarding reported misconduct and be invited to attend a meeting
to discuss the report and its resolution (e.g., to be heard before a determination of
responsibility is made), except in the case of a direct referral to resources. If the
Respondent elects not to participate in any part of the process, resolution may proceed,
and findings will be based on available information. If the Respondent believes the
conduct administrator has a conflict of interest that would reasonably deny the opportunity
to be heard fairly, the Respondent should promptly notify the VPSA.
Students with disabilities who require an accommodation to fully participate in the conduct
process should seek reasonable accommodations from the Office of Accessible
Education promptly after receiving notice from a conduct administrator.
5. Resolution Processes
When the action of a student or student organization violates the University’s
expectations, those actions are subject to a process of review and resolution. It is at the
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University’s discretion to evaluate reports and means of resolution. The University will
conduct a fair investigation of alleged misconduct to determine whether there is
reasonable cause to believe that a particular student or student organization may have
violated the Code. The University may dismiss a complaint for lack of information or if the
reported behavior is not within the scope of the Code.
Resolution processes are noted below and shall be selected at the discretion of the
University considering factors such as the severity or community impact of the reported
violation, frequency, or existence of a pattern of behavior or violation, or issues related to
fairness and equity. The University reserves the right to assess additional alleged
violations of University policy during resolution processes.
A. Alternative Resolution
At the discretion of the University, some incidents are most appropriately resolved without
formal proceedings or indication on a student’s record. Matters that are resolved
alternatively, even where responsibility for policy violations is determined, are not
considered to be part of a student’s University conduct record but can be considered
internally (e.g., when considering outcomes in case of a future Code violation or
determining participation or recognition by the University). Alternatively resolved matters
are considered finally decided, with no subsequent process or appeal. Forms of
Alternative Resolution include:
1. Medical Amnesty (“MA”): Medical Amnesty may be granted when students seek
or call for help (e.g., to Safety & Security, 911, or an RA) for themselves or others
who may need medical assistance due to alcohol or drug use. Amnesty is available
to the student calling and the student needing assistance. Under MA, students
receive substance education and are exempted from violations related to
possession and use of alcohol and other drugs, but MA does not exempt response
to other violations of the Code. Contingent upon completion of MA education,
incidents resolved under MA are not considered to be part of a student’s externally
reported conduct record. If a student fails to complete MA education, incidents will
be referred for formal resolution.
2. Direct Resource Referrals: Some first-time or low-level violations can be directly
resolved through completion of educational programs related to the type of
violation. In the case of direct resource referral, meeting with an administrator is
conducted only upon the Respondent’s request. If the student fails to complete the
assigned education, the matter will instead be resolved formally.
3. Facilitated Dialogue: Facilitated dialogue is a meeting with a third-party facilitator
who helps involved parties to reach an agreement for moving forward that best
meets their needs. Participation is by mutual consent of the involved parties and
does not require admission of a policy violation by any involved party. Facilitated
dialogue often results in an agreement about future behavior, rather than
outcomes, which is the key difference between facilitated dialogue and Restorative
Justice. When parties are unable or unwilling to meet in person but wish to
participate, a facilitator can provide “shuttle” dialogue and communicate between
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parties to help them reach agreement. If the involved parties are not willing or able
to complete facilitated dialogue, the matter will instead be resolved formally.
4. Restorative Justice: Restorative Justice is a collaborative process that centers
the voices of those involved in conflict and the input of those most harmed. A
trained facilitator guides conversation between those involved, and the parties
(rather than an administrator or board) decide what steps must be taken to repair
the harm (articulated in an RJ agreement, which may or may not include
outcomes). Participation is by mutual consent of the involved parties and does not
require admission of a policy violation, though the Respondent must acknowledge
that they caused harm and demonstrate willingness to repair the harm. If the
harmed parties or Respondent are not willing or able to complete RJ, the matter
will instead be resolved formally. Failure by the Respondent to fulfill the RJ
agreement will result in referral to formal resolution.
5. Outcome-Only Meeting: If a student accepts responsibility for reported violations,
particularly for first-time and/or low-risk incidents, the student may meet with a
conduct administrator to discuss the incident. The conduct administrator will issue
appropriate educational outcomes. Contingent upon completion of the outcomes,
incidents resolved by outcome-only meetings are not considered to be part of a
student’s externally reported conduct record. If a student fails to complete
outcomes, incidents will be referred for formal resolution.
B. Formal Resolution
Where alternative resolution may not be possible or appropriate, matters may be resolved
via Formal Resolution as described below:
1. Formal Resolution Meeting: Respondents will first receive a written notice of the
allegations and notice of reported policy violations to their University email
account. Formal Resolution meetings include a procedural overview, opening
remarks by the Respondent, presentation of reported violations and supporting or
refuting information, questions by the conduct administrator, questions by the
parties of one another and witnesses, and closing remarks by the Respondent.
Responsibility for violation of the Code will be determined based on the
preponderance of evidence; that is, whether the evidence indicates that it is more
likely than not that the Respondent violated the Code. It is the Respondent’s
responsibility to provide any evidence, including identifying witnesses, no later than
the time of their meeting. After the meeting, the Respondent will be informed in
writing of the finding and outcomes.
2. Appeals: Any Respondent found responsible for a policy violation through Formal
Resolution may submit an appeal to the Dean of Students (or VPSA, if the Dean
of Students was the conduct administrator) no later than three (3) calendar days
after the date of the outcome letter. The purpose of the appeals process is to
provide a check and balance on the original process and decision, rather than
substitute its judgment for that of the original decision. Appeals must be based only
on one or more of the following grounds:
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a. New evidence: New, relevant evidence is available that was not reasonably
available at the time of the original decision and would have significantly
affected the finding of the case. Character references are not considered to
be new information and are not to be presented; or
b. Procedure: The Formal Resolution process deviated substantially from
policy and significantly impacted the Respondent’s opportunity to be heard
fairly; or
c. Disproportionate outcome: The outcomes imposed were substantially
disproportionate relative to the violation(s) for which the Respondent was
found responsible.
If the Dean of Students determines that previously unavailable relevant information
is presented that likely would have significantly impacted the outcome of the case,
the Dean of Students will ask the original decision maker to consider the
information and render a determination after considering the new information. If
the Dean of Students determines there was a substantial procedural deviation that
significantly impacted the Respondent’s opportunity to be heard fairly, the Dean of
Students will order a new review by another administrator. If the Dean of Students
determines the sanction to be disproportionate, the Dean of Students will order a
new review and confirm the outcome is proportionate. The Dean of Students will
email the result of the appeal to the Respondent and original decision maker(s).
The Complainant, if any, will be notified to the extent consistent with law. All appeal
decisions are final.
C. Student Organizations
When a student organization is involved in any proceeding under this Code, its president
(or another listed officer, in the absence of the president) will represent the organization
and are responsible for the organization’s communication and participation in all conduct
processes. The student organization’s advisor and University staff may also be notified.
At the discretion of the conduct administrator, student organizations may be referred for
Alternative Resolution. When a matter cannot be resolved through Alternative Resolution,
student organizations will proceed to Student Organization Proceeding as follows:
1. Student Organization Proceeding: The organization’s president will receive a
written notice of the allegations and notice of reported policy violations to their
University email account. Student Organization Proceedings are presided over by
a conduct administrator and may include a Justice of the BW Supreme Court of
Students (Student Government). Student Organization Proceedings include a
procedural overview, opening remarks by the president, presentation of reported
violations and supporting or refuting information, questions by the conduct
administrator, and closing remarks by the president. Responsibility for violation of
the Code will be determined based on the preponderance of evidence; that is,
whether the evidence indicates that it is more likely than not that the student
organization violated the Code. It is the president’s responsibility to provide any
evidence, including identifying witnesses, no later than the time of their meeting.
After the meeting, the president will be informed in writing of the finding and
outcomes.
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2. Student Organization Appeals: Any student organization found responsible for
a policy violation through Formal Resolution may submit an appeal to the Dean of
Students (or VPSA, if the Dean of Students was the conduct administrator) no later
than three (3) calendar days after the date of the outcome letter. The purpose of
the appeals process is to provide a check and balance on the original process and
decision, rather than substitute its judgment for that of the original decision.
Appeals must be based only on one or more of the following grounds:
a. New evidence: New, relevant evidence is available that was not reasonably
available at the time of the original decision and would have significantly
affected the finding of the case. Character references are not considered to
be new information and are not to be presented; or
b. Procedure: The Formal Resolution process deviated substantially from
policy and significantly impacted the organization’s opportunity to be heard
fairly; or
c. Disproportionate outcome: The outcomes imposed were substantially
disproportionate relative to the violation(s) for which the organization was
found responsible.
E. Outcomes
Outcomes are designed for a Respondent or student organization who has been found
responsible for violation of the Student Code of Student Conduct. Outcomes may be
applied singularly or in combination, influenced by mitigating and aggravating
circumstances and the frequency and severity of violations. Some outcomes have an
associated fee for which the Respondent is responsible. Any Respondent that fails to fulfill
an outcome may be subject to additional actions, including loss of privileges or
suspension from the University, because of that failure. Educational outcomes include but
are not limited to the following:
1. Alcohol and Other Drug Education and Assessment: Tools to address alcohol
and other drug use, including the BASICS (Brief Alcohol Screening and
Intervention for College Students) program, other education and training,
substance use assessments, meeting with a wellness educator, and reflection
components. Some tools may have a user fee.
2. Educational Programs: Educational workshops (e.g., anger management
workshop), address and assess decision making, connections between values,
choices, and attainment of goals and well-being, accountability and skill building
toward success. Participation may include advance or post assignments and
program engagement. Some tools may have a user fee.
3. Written Exercises: Research and reflective exercises address various violations,
decision making, contributors, consequences, community influence, and
opportunities for repair.
4. Restorative Outcomes: Restorative practices help to address harm, either close
to the location of harm or through proportionate investment in the community.
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Some examples of restorative outcomes are apologies, community service, and
restitution. For community service, students may be assigned to an on- or off-
campus entity and the service supervisor must provide documentation of the
service to the University.
5. Loss of Privileges: Students responsible for violations of the Code may be denied
specified privileges, such as loss of access to specific facilities or events,
participation in student organizations or eligibility for leadership roles, University
driving or parking privileges, hosting of registered events, housing (re)assignment,
and participation in Commencement and other activities.
6. Fines: Generally administered following a violation of alcohol- or drug-related
policy, fines are used to support substance-free and wellness programming.
7. Revocation or Deferral of Admission and/or Degree: Admission to or a degree
awarded from the University may be revoked for fraud, misrepresentation, or for
other serious violations committed by a student prior to graduation. The University
reserves the right to delay conferral a student’s degree as an outcome.
8. Disciplinary Warning: Official written notice signifying that in the event of further
violation of the Code, increased consequences will be administered.
9. Disciplinary Probation: Disciplinary Probation is a status that designates a
student or organization is not in good standing with the University and during which
subsequent violation of the Code may result in more severe disciplinary action.
During a period of Disciplinary Probation, a student may not hold any office or
leadership role in any student or University organization or activity, may not
participate in April Reign activities, may not join a fraternity or sorority, and may
not represent the University in any on or off-campus event.
10. Disciplinary Suspension: Disciplinary Suspension is a status that separates a
student from the University community for a designated period, normally with
educational requirements to complete during the period of separation, after which
the student becomes eligible to return. Upon suspension, students must depart the
premises and return all University property (e.g., keys). During a period of
suspension, students are prohibited from entering University premises and may
not participate in any University-sponsored activity without advance written
authorization from the VPSA or designee. Tuition and fees for the period of
suspension are forfeited by the student and are not refundable. No academic credit
will be earned for the semester in which the suspension is in effect, and a student
may not graduate from the University while suspended from the University. To be
reinstated to the University after a suspension, a student must meet all stipulated
conditions to be completed during the suspension period.
11. Disciplinary Expulsion: This status indicates immediate and permanent
separation from the University. No academic credit may be earned for the
semester in which the expulsion has been imposed. Students who have been
expelled are strictly prohibited from University premises and from presence at any
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University-sponsored activity without advance written authorization from the VPSA
or designee. Records of expulsion are permanently maintained by the Dean of
Students and the Registrar.
The following additional outcomes may be issued to student organizations:
1. Suspension: This status indicates loss of University recognition for a period,
including the loss of privileges to operate and use the University’s name or
represent it in any capacity or to use University equipment, facilities, or resources
during the period of suspension. At the end of the suspension period, the
organization may contact the Director of Student Engagement to initiate re-
recognition.
2. Termination: Deauthorization by the University and permanent loss of University
recognition, including the loss of privileges to operate and use the University’s
name or represent it in any capacity or to use University equipment, facilities, or
resources.
F. Maintenance and Release of Student Conduct Records
The University will not release any information related to a student’s record without the
express written consent of the student, except where the Family Educational Rights and
Privacy Act (FERPA) permits such disclosures. For example, the University has the
authority to contact parents or guardians of tax-dependent students, and during health
and safety emergencies regardless of the age or tax-dependency of the student. Further
circumstances of disclosure are outlined below:
1. Student Request to Review Conduct Records: Under FERPA, students may
inspect information in their record and can request to do so by email to the Dean
of Students office no fewer than three days in advance. Materials in the file may
be redacted to protect the information of students who are not the requesting party.
2. Notification of Parents Regarding Drug and Alcohol Violations: In accordance
with the Family Educational Rights and Privacy Act (FERPA), the University has
the authority to disclose information to a parent or legal guardian of a student
regarding any violation of law or rule of the University governing the use or
possession of alcohol or controlled substances when a student is under the age of
twenty-one (21) at the time of disclosure.
3. Notification to Harmed Parties in Crimes of Violence: In cases involving crimes
of violence, harmed parties may be informed in writing of policy violations
committed, determination, and outcomes.
4. Review of Conduct Records by External Agencies: Students may request a
waiver request to release information from the University to a third party. This
grants the University permission to release information but does not require the
release of information.
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5. Internal (University) Review of Conduct Records: Some University entities
(e.g., Center for Global Exploration, Residence Life and Housing) routinely check
students’ disciplinary history to perform evaluations or determine eligibility for
programs. Each entity establishes its own criteria and has the discretion to make
decisions, including to deny or remove a student from a program, based on
conduct records.
Students’ records pertaining to disciplinary violations, including findings and outcomes,
may be shared where permitted by FERPA or a student’s permission seven years after
the student’s graduation or withdrawal from the University, except for student records
resulting in suspension or expulsion from the University, which will be maintained
indefinitely. Student organization records remain on file with the University indefinitely.
F. Amendment of the Student Code of Conduct
The Code will be maintained on the University’s website, and students will be subject to
the Code as posted. The Code is reviewed annually under the direction of the VPSA, with
inclusion of students and employees, and may be amended at any time.
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Hazing Policy
All forms of hazing, on or off campus, by any individual student, student organization,
employee, or alumni, are prohibited. The University will investigate and respond to all
reports of hazing as outlined in this policy.
A. Definition of Hazing
Ohio Revised Code, Section 2903.31 defines hazing as: doing any act or coercing
another, including the victim, to do any act of initiation into any student or other
organization or any act to continue or reinstate membership in or affiliation with any
student or other organization that causes or creates a substantial risk of causing mental
or physical harm to any person, including coercing another to consume alcohol or a drug
of abuse, as defined in section 3719.011 of the Revised Code.
Accordingly, the following behavior is expressly forbidden as hazing when related to the
admission, initiation, pledging, joining, or any other group-affiliation activity:
● Physical abuse (on or off campus), including but not limited to paddling, slapping,
kicking, choking, scratching, exposure to extreme water temperatures (e.g., cold
or hot), and the consumption of disgusting and/or dangerous concoctions;
● Causing excessive mental stress, including but not limited to placing prospective
members of an organization or group in ambiguous situations which lead to
confusion and emotional stress and sleep deprivation;
● Verbal abuse, including but not limited to shouting, screaming or use of derogatory,
profane, or obscene language; and
● Subservience, including but not limited to any activity which promotes a class
system within an organization or activities which facilitate inappropriate levels of
authority over students.
This list is not exhaustive. Violation of this policy exists irrespective of the voluntary or
consensual participation in the hazing activity by the person being hazed. Additional
examples of activities that might be considered hazing include:
● Forced cleaning
● Running errands/menial tasks
● Forced interviews
● Scavenger hunts
● Mental and/or psychological abuse
● Public or private displays of humiliation
● Forced use of alcohol or drugs
● Providing alcohol to minors
● Use of alcohol or drugs during the new member education/intake process or other
membership events
● Line-ups
● Forced eating or drinking of items
● Being yelled at or cursed at by other members of the team or group
● Sleep deprivation
● Public nudity
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● Forced wearing of embarrassing clothing
● Depriving you of regular hygiene practices (brushing teeth, bathing)
● Making you steal or destroy property
● "Drop-offs" or "dumps" in unfamiliar locations
● Lockups or being confined to small spaces
● Being duct-taped or some other physical restraints
● Violence
● Sexual assault
● Beating
● Kicking
● Calisthenics
● Creation of excessive fatigue
● Any activity which seriously endangers the health or safety of another individual.
To help you identify whether something is hazing or not, ask yourself the following
questions:
• Would active, current members of the group refuse to take part in this activity with
the new members and do the same activity?
• Does the activity risk emotional or physical harm/abuse?
• Would I object to this activity being photographed for the newspaper, filmed by a
news crew, or appearing as a news headline?
• Would I feel comfortable participating in this activity if my parents, professor,
coach, or university official were watching?
• Am I being asked to keep these activities a secret?
• Am I doing anything illegal?
• Does participation violate my values or those of my organization?
• Is this activity causing emotional distress or stress of any kind to myself or others?
• If someone were injured, would I feel comfortable being investigated by the police
or insurance carrier?
If the answer is "yes" to any of these questions, the activity is probably hazing.
(Adapted from stophazing.org.)
B. Reporting Incidents of Hazing
If you are aware of someone experiencing harm or imminent danger, please call 9-1-1.
For on-campus reports, call campus security at (440) 826-2000. To report off-campus
behavior, call the Berea police department at (440) 234-1234.
To create a community free of hazing, it is imperative that everyone with knowledge of
hazing reports it. Baldwin Wallace University takes seriously and investigates reports of
hazing. All students, Baldwin Wallace University registered student clubs or
organizations, and employees are required to report hazing, as the failure to prevent,
intervene or report acts of hazing may also be considered acts of hazing.
You may also have additional reporting obligations under Ohio law. Collin's Law: The
Ohio Anti-Hazing Act Sec. 2903.311 (B) states, “No administrator, employee, faculty
member, teacher, consultant, alumnus, or volunteer of any organization, including any
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primary, secondary, or post-secondary school or any other public or private educational
institution, who is acting in an official and professional capacity shall recklessly fail to
immediately report the knowledge of hazing to a law enforcement agency in the county in
which the victim of hazing resides or in which the hazing is occurring or has occurred.”
To report hazing, please contact the Dean of Students at 440-826-2160 or submit
a Hazing Incident Report. Reports can be made anonymously. However, remaining
anonymous can pose challenges to investigating report(s) promptly and thoroughly.
Individuals sometimes hesitate to help others out of fear that they may get into trouble
(for example, a student who has been drinking underage might hesitate to call Safety and
Security). The University practices limited amnesty for those who help to others in need.
C. Review and Investigation of Hazing Reports
The Dean of Students or their designee will coordinate the investigation of all hazing
allegations, including assessing the need for interim measures (e.g., suspension of group
activities). After alleged misconduct is reported to the University, the VPSA or designee
may review the report for potential violation of University policies and/or seek additional
information to determine if no further action is necessary, require interim or supportive
actions, and/or refer the matter for a resolution process. Every effort will be taken to
complete the investigation in a timely manner. The hazing allegation will be investigated
and resolved in accordance with the Student Code of Conduct.
The University may charge an individual or a group with a violation of this policy via the
Student Code of Conduct and/or other policies contained in the Student Handbook. If an
allegation is made against an organization, the national or oversight organization, if any,
will also be notified. Criminal investigations resulting from a report to law enforcement will
be handled by the appropriate law enforcement agency.
D. Sanctions for Violations of Hazing Policy
Violations of this policy are subject to the full range of outcomes in the Student Code of
Conduct, including but not limited to reprimand, education, disciplinary probation,
suspension, and expulsion. Individuals who participate in hazing or recklessly permit the
hazing of another may also face criminal penalties in accordance with Ohio Revised Code
sections 2903.31 and 2903.311. These penalties are in addition to sanctions imposed by
the University under this policy.
E. Community Education
In addition to posting this policy in the Student Handbook, Baldwin Wallace University will
provide a link to this policy to each student and recognized student organization. The
University is committed to educating all students, faculty, staff, and volunteers, about what
hazing is, how to recognize it, and steps to address it. All students, employees, and
volunteer advisors and coaches are required to complete hazing education. Further, all
recognized organizations must conduct mandatory training on hazing for any volunteer
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who has contact with students. Failure to comply with the policy will be addressed through
the appropriate University disciplinary process for students and employees.
F. Summary Report of Hazing Violations
Collin's Law requires universities to report hazing violations for the last five years starting
in the 2022-2023 academic year. Baldwin Wallace University maintains a report of all
violations of this policy that are reported and result in a charge of violation of the policy.
The University will update the report on January 1 and August 1 of each year and will post
the updated report at https://www.bw.edu/about/offices/student-affairs/hazing/
There have been no violations of BW’s Hazing Policy in the past 5 years.
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Resources to Prevent and Address Alcohol and Other Drug Misuse
Dear Students,
Baldwin Wallace University is committed to promoting safety and well-being for its
students, employees, their families, and the public. Recognizing that the misuse of alcohol
and other drugs poses a risk to health and safety, the University compiles and distributes
information about alcohol and other drug-related policies and resources to all students,
faculty, and staff on an annual basis.
Additionally, the federal Drug-Free Schools and Communities Act Amendments (DFSCA)
of 1989 requires that as a condition of receiving funds or any other form of financial
assistance under any Federal program, institutions of higher education must certify that
they have implemented a program to prevent unlawful possession, use, or distribution of
illicit drugs and alcohol by students and employees. The Drug-Free Workplace Act of
1988 similarly defines requirements for the University, including notifying employees that
unlawful manufacture, distribution, possession, or use of a controlled substance is
prohibited and specifying the actions that will be taken against employees for violations
of that prohibition. This notification addresses the requirement of DFSCA and the Drug-
Free Workplace Act of 1988. The University’s biennial report can be found on the Student
Affairs page of JacketConnect.
Baldwin Wallace has a legacy of promoting healthy behaviors related to alcohol and other
drugs. As a result, the University remains committed to providing education and
prevention programming while experiencing relatively low reported instances of alcohol
and other drug use.
Our commitment is affirmed by data from the National Institute on Alcohol Abuse and
Alcoholism (NIAAA), which outlines multiple short- and long-term health risks associated
with alcohol and how to assess of risk related to alcohol. The National Institute on Drug
Abuse (NIDA) publishes a list of drugs and associated information and health risks.
Further, legal risks related to alcohol and other drug use are defined by the Ohio Revised
Code. For example, the use of alcohol by persons under the age of 21, use of illicit drugs,
or use of substances in the workplace each carry penalties under the law.
The University invests in several prevention and education programs, including:
• Individual training and response resources to help individuals learn about their
specific risk factors and usage vulnerabilities. All new students complete alcohol
and other drug education. Students may self-refer or be referred to the Brief
Alcohol Screening and Intervention of College Students
• Ample substance-free programming to emphasize an environment where alcohol
and other drugs are not needed to participate fully in campus social life
• Frequent educational programming to inform students, faculty, and staff of healthy
influences on their lives, including related to alcohol and other drugs
• The Center for Awareness, Resilience, and Education (CARE) provides
educational activities to encourage the well-being of students with a primary focus
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on reducing high-risk behavior associated with alcohol and preventing power-
based personal violence
Expectations pertaining to students’ use of alcohol and other drugs are defined in the
Student Code of Conduct (“Code”), the University policy governing students. The Code
also outlines sanctions for students resulting from alcohol or other drug-related violations.
The University’s approach emphasizes education to transform behaviors toward healthy
decision-making.
Finally, the University offers significant resources – most free and confidential – to answer
your questions and address concerns related to alcohol and other drugs, including:
Health Services – free, confidential
Counseling Services – free, confidential
TimelyMD – free, confidential
Together, we can fulfill our commitment to an environment that supports holistic wellness.
Please contact the Dean of Students at (440) 826-2160 with any questions about the
information or resources included in this message.
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Alcohol Policy for University-Sponsored On-Campus Events
A. Requirements for On-Campus Events
Baldwin Wallace University (BW, the University) is committed to an environment that
promotes safety and well-being for its students, employees, their families, and the public.
Recognizing that the misuse of alcohol potentially threatens that commitment, the
University has requirements for on-campus events at which alcohol is served.
Under Ohio law, a person must be 21 years old to purchase or consume alcohol. It is
against state law to carry an open bottle of any alcoholic beverage in public spaces (e.g.,
streets, sidewalks, parks) or in a motor vehicle. Further, BW enforces the following alcohol
policies for on-campus University-sponsored events:
• Event registration: Events must be hosted by a University department and must
be arranged through Event and Conference Services (440-826-2457). If alcohol
will be served at the event, the event must be arranged through the BW Catering
Manager (440-826-8167), who will send an alcohol request form to the client.
• Venues and logistics: The service of alcoholic beverages is restricted to
University venues when available and permission is granted through Event and
Conference Services. All alcohol must remain in the designated event space.
o Alcohol may not be served, consumed, possessed, or manufactured in
classrooms, or areas without secure access (e.g., parking lots, lobbies).
o Alcohol is not permitted in restrooms, hallways, or any other areas outside
of the event space.
o The maximum length of alcohol service is five hours. All service of alcoholic
beverages will end one-half hour before the scheduled end of the event.
o Events must conclude by 12:00 am and sales or distribution of alcohol must
end by 11:30 pm.
o For event with a full bar, security officers must be present from the time the
doors open to event guests until the venue is cleared and must be hired
through Event and Conference Services. The cost of security for the event
is the responsibility of the sponsoring organization.
• Source of alcohol: Beer and wine are permitted; liquor is not permitted, unless
otherwise approved by BW Dining Services. All alcohol will be provided and served
by BW Dining Services, unless otherwise approved by BW Dining Services.
• Safe service: To ensure legal distribution and prevent overconsumption of
alcohol, BW Dining Services staff are TIPS trained. At the discretion of BW staff
and security officers, individuals may be refused entry and service of alcohol, and
persons who appear intoxicated may be removed from the event. Additionally:
o Events will designate one secure area from which all alcohol will be served.
o No one under the age of 21 will be served alcohol. Individuals will be
required to provide proof of legal age, which must be an unexpired state-
issued driver’s license, unexpired state-issued personal ID card, or
unexpired passport.
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o Food and nonalcoholic beverages (determined by BW Dining Services in
relation to the size and duration of the event) must be served and accessible
in areas where alcohol will be served.
o No more than two alcoholic drinks per person may be served at one time.
o High-risk drinking activities, such as chugging, drinking games, devices for
rapid consumption (e.g., funnels), and offering alcohol as contest prizes,
are prohibited. Common sources (e.g., kegs) are not permitted.
Additional Requirements for Student Organizations
The Alcohol Policy supplements, rather than replaces, the Code of Student Conduct,
University policies, and local, state, and federal law. The Student Organization Handbook
and national organization standards also apply; student organizations should refer to both
documents when planning events. Off-campus events may have different requirements.
In addition to the above, student organizations must adhere the following requirements:
• Hosting organizations must designate an advisor aged 21 years or older as the
event sponsor. Event sponsors, whether present or not, will be held accountable
for any incident related to the event, and are responsible for maintaining and
providing proof of insurance with the event request form.
• A minimum of two sober hosts per fifty event guests must abstain from alcohol use,
be present throughout the event, and identify themselves to security officers at the
start of the event.
• Security for all student org events
• Event sponsors must work with BW Dining Services to designate systems for
controlling access to alcohol (e.g., guest lists, wristbands).
• University funds cannot be used to purchase alcohol.
• Hosting organizations are responsible for restoring spaces to their previous
condition. Damages may result in charges to individual students, referral to
Student Conduct, and loss of hosting privileges.
When planning events, especially those with themes, be attentive to climate and prohibit
cultural appropriation. Cultural appropriation can be defined as “Taking intellectual
property, traditional knowledge, cultural expressions, or artifacts from someone else's
culture without permission. This can include unauthorized use of another culture's dance,
dress, music, language, folklore, cuisine, traditional medicine, religious symbols, etc. It's
most likely to be harmful when the source community is a minority group that has been
oppressed or exploited in other ways or when the object of appropriation is particularly
sensitive, e.g., sacred objects.” (Scafidi, 2005) To be considerate, consider: What are you
borrowing? Where did it come from? Are you including exaggerations or stereotypes,
especially negative ones? How might someone from that identity group feel? If you are
unsure whether your theme is culturally appropriative, misogynistic, or otherwise
inappropriate, please contact the Dean of Students (440-826-2160) for guidance.
Further and specifically, date or other human “auctions” are prohibited. Regardless of
their intent, such events tend to have the appearance of auctions of enslaved people that
were a real and tragic part of the history of this country. In a community where equity and
inclusion are valued, any activity that suggests the auctioning of one person’s services to
another or emphasizes the power dynamic of servitude is inappropriate.
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Statement of Non-Discrimination and Resources
BW is committed to a safe campus free from discrimination, harassment, and violence,
and takes every allegation of misconduct seriously. The University’s policies and
procedures to respond equitably to reports of discrimination, including sexual misconduct,
can be found in full via the linked Non-Discrimination Policy and Procedures
(“Policy”). All students and employees are accountable to the Policy, and it is imperative
to read the Policy to understand your rights and responsibilities.
Mandatory Reporting Notice
All University employees are required to report sexual misconduct of which they become
aware, except for counselors, health care providers, athletic trainers, and the University
Chaplain, which are confidential resources.
Reporting Options
When a student or employee reports to BW that they have been a victim of dating
violence, domestic violence, sexual harassment, sexual assault, or stalking, whether the
offense occurred on or off campus, BW will provide the student or employee with a written
explanation of rights, options, resources, and services.
The following options are available to report sexual misconduct or other discrimination:
BW Incident Reporting Form
Title IX Coordinator: (440) 826-2160, [email protected]
Grievance Resolution Coordinator: (440) 826-2122, [email protected]
Department of Safety and Security 24-hour dispatch, (440) 826-2377
Resources
Confidential resources provide support and guidance and can receive privileged
information regarding possible misconduct in the context of a professional relationship
with the reporter of that information. They are not required to report allegations of sexual
misconduct unless required by law, such as in the event of imminent threat to self or
others. Confidential campus and local resources include:
BW Counseling Services: (440) 826-2180
BW Health Services: (440) 826-2178
Cleveland Rape Crisis Center Support Line: (216) 619-6192
24-Hr Sexual Assault Nurse Examiner at Southwest General Hospital: (216) 619-6192
Non-confidential resources provide support and guidance but may have obligations to
act or provide you with information if you disclose your experience. They can help parties
who are interested in pursuing campus, criminal, or civil action, including filing a police
report or preserving evidence, as may be necessary for the proof of crimes or in obtaining
a protection order. Non-confidential campus and local resources include:
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BW Safety & Security: (440) 826-2000
Berea Police Department: 911 or (440) 234-1234
BW Title IX Coordinator: (440) 826-2160
Supportive measures are non-disciplinary, non-punitive, individualized services offered
to Complainants and Respondents as appropriate and when reasonably available, before
or after the filing of a formal complaint or where no formal complaint has been filed.
Contact the Title IX Coordinator at (440) 826-2160 to explore supportive measures,
including those related to academics, housing, and employment.
Resolution options are intended to stop the behavior, remedy its effects, and prevent
its recurrence. Resolution options include alternative resolution, such as education,
facilitated dialogue, or restorative justice, and the formal grievance process, which may
include investigation, notice of reported behavior, review of the investigation report,
hearing, sanctions, and appeal.
Regardless of whether you wish to make a formal complaint, resources and supportive
measures remain available to you. If you wish to discuss your options, ask questions
about the process and resources without the need to report, or if you wish to report your
experience, contact the BW Title IX Coordinator at (440) 826-2160.
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Residential Living Policies and Procedures
The policies of Baldwin Wallace University residential living are designed with you, the
resident, in mind. A “resident student” is defined as a Baldwin Wallace student who has
applied, been accepted, and paid for housing in a Baldwin Wallace University residence
hall or apartment. As a resident, you have the right to live in a safe, peaceful, and secure
environment, and you have the responsibility to uphold your rights and the rights of others.
Resident students’ experience in campus housing will depend on the thoughtful
consideration that you demonstrate toward others.
Basic rights of a resident include:
● The right to read, study, and relax free from undue interference in one’s living area;
unreasonable noise and other distractions which inhibit the exercise of this right
● The right to sleep without undue disturbance
● The right to expect that a roommate will respect others’ personal belongings
● The right to a clean living environment
● The right to privacy
● The right to host guests with the expectation that guests are to respect the rights
of residential students
● The right to be free from fear of intimidation and physical and/or emotional harm
(e.g., bullying, harassment, etc.
● The right to have free access to one’s residential living space
● The right to be treated with respect by all members of the residential community
Basic responsibilities of a resident include:
● To treat all members of the community with respect.
● To be honest
● To address grievances
● To cooperate in a reasonable manner regarding the use of room-shared items
(television, microwave, refrigerator, etc.)
● To account for guest(s) behaviors
● To act as a mature adult.
Each resident is responsible for reading and adhering to the following policies so that you
fully understand and appreciate your rights and responsibilities while living in campus
housing. If you have any additional questions, ask a staff member of Residence Life and
Housing since you will be held accountable for all new and existing policies and
procedures.
The following policies are designed to protect these rights and encourage the practice of
these responsibilities:
Air Conditioning for Non-Air-Conditioned Rooms/Apartments
Students assigned to non-air-conditioned rooms/apartments are permitted to bring, or
rent, one portable floor air-conditioning unit per room/apartment. The floor unit must be
6,000 BTUs or less.
29
Animals & Pets
A. Non-flesh-eating fish (defined as animal with a skull and backbone that has gills
throughout life and whose limbs, if any, are in the shape of fins) or axolotls kept in
a 20 gallon or less sized tank are the only pets allowed in residential facilities. No
more than 2 tanks are allowed per room/suite/apartment.
B. Lab specimens, living or dead, are prohibited in residential facilities.
C. Residents are prohibited from feeding or leaving food outside for any animal.
D. Killing, cleaning, or dressing game or purchased animals in or near residential
facilities is prohibited.
E. Emotional Support Animals (ESAs) must be registered and approved through
Residence Life and Housing in advance of the animal’s presence in any residential
facility, and the contract must be adhered to.
Candles/Open Flame
Candles (wickless, decorative, or otherwise), incense lanterns, potpourri, cookers,
flammable fluids, candle (or wax) warmers, and similar items whether lit or not, are not
permitted in any residential facility (Residents needing to burn incense or candles for a
religious or cultural ceremony must have permission from the Assistant Director prior to
the religious event).
Disorderly or Disruptive Conduct
Disorderly or disruptive behaviors that impact the community and violate community
standards, including (but not limited to) the following, are prohibited.
A. Abusive and/or threatening language or behavior directed towards members of the
community, staff, or guests.
B. Failing to comply with or adhere to posted Residence Life and Housing policy
updates or temporarily implemented procedures
C. Any action or behavior which fails to adhere to the Basic Rights and
Responsibilities of Residents listed above, or otherwise causes distress or
disturbance, is prohibited.
D. Any violation of the established Residence Life and Housing procedures
Drones
Drones and related unmanned flying vehicles are not permitted anywhere on campus
(unless approved by University Relations).
Electrical Appliances
A. The following appliances are not approved for use in any residential facility:
○ Halogen lamps
○ Space heaters
○ Freezers
○ Waffle Makers
○ Refrigerators larger than 5.0 cubic feet (no more than one per resident, with
a maximum of two per living area. Refrigerators must be plugged directly
into the wall – not a power strip).
○ Microwave ovens larger than 2.0 cubic feet
○ George Foreman Grills and similar type grills
30
B. Extension cords must be three-pronged, heavy-duty, and a minimum of 14-gauge
wire.
C. Only refrigerators and fish aquariums may be left plugged in during spring break.
D. Toasters, air fryers, waffle makers may be used ONLY in areas designated as
kitchens.
Elevators
A. Residents may not hinder shared operation of elevators.
B. Residents may not use an elevator’s emergency functions for non-emergency
purposes.
C. Residents must follow occupancy and weight capacities.
D. Residents may not use dumbwaiters and maintenance elevators.
Fire Safety
A. Residents may not tamper with fire safety equipment. Residents are expected to
forego personal convenience in the interest of community safety. Such violations
include the following:
○ Propping any doors
○ Setting off a fire alarm that is result of another policy violation (e.g., playing
sports in the hallway)
○ Tampering with fire safety equipment (e.g., fire extinguishers, pull stations)
○ Using fire escapes for non-emergency purposes
○ Inappropriately discharging a fire extinguisher
○ Destroying or removing door fire safety evacuation document
○ Pulling false fire alarms
○ Failing to exit a building when a fire alarm sounds
○ Tampering with smoke detectors (e.g., covering, removing the battery, etc.)
B. Residents are not permitted to leave personal belongings (i.e., bicycles, shoes,
basket, clothes, food, etc.) in the hallways or stairwells as this creates an obstacle
to free access to and from the building.
C. Residents may not decorate, cover, or obstruct exit signs, hallway lights, fire
extinguishers, smoke detectors, fire alarm pulls, emergency lights, audible fire
signals/strobe lights, exit doors and/or any other life safety devices (decorations
must be kept a minimum of 18 inches from any safety device).
D. Residents found repeatedly setting off fire alarms due to unsafe cooking practices
(e.g., leaving a stove unattended) may be referred to the office of Student Conduct.
E. Residents must follow these guidelines when decorating for the holidays:
○ Residents may only cover 2/3 of their room door with decorations.
○ No real Christmas trees, pine roping, decorations made of cotton batting,
straw, vines, leaves, and/or shrubbery.
○ Residents may decorate with lights, but they must be UL approved and in
good condition.
○ Electrical cords must be in good condition and placed to avoid being a
tripping hazard.
○ Decorations should not obstruct a person’s view or walking path.
○ Decorations must be non-flammable (and labeled properly) or non-
combustible (Ohio Fire Code FM-306.1-5).
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○ Residents cannot decorate exit signs, hallway lights, fire safety equipment,
exit doors, or other safety equipment (18-in. clearance minimum required).
Guests
Baldwin Wallace University grants residential students the privilege of hosting guests in
the residence halls and on-campus apartments. The right of a student to live in
reasonable privacy takes precedence over the privilege of their roommate to entertain a
guest in that room, suite, or apartment. A resident’s ability to host guests is a courtesy
extended by roommates.
A. All guests (any person not assigned to that living space) must abide by all
Residence Life and Housing and University policies. Residents are responsible
for the actions of their guests and assume consequences for any violations by their
guest. Any violation of such policies may result in removal of the guest.
B. Guests may stay overnight (anytime between 2:00 a.m. and 10:00 a.m.) no more
than three consecutive nights and no more than six (6) nights per month without
the permission of the Hall Director or Area Coordinator.
C. Twenty-four-hour visitation is permitted in residence hall lounges, but the lounges
cannot be used for sleeping purposes.
D. Guests must be met at the building entrance and be escorted throughout the
building by a resident at all times.
E. Guests are not permitted to stay overnight in the residence halls or on-campus
apartments during early arrival, break and extended stay periods. No guests under
the age of 16 are ever allowed, unless they are accompanied by a parent or legal
guardian throughout the duration of the visit.
F. No resident is allowed to have more than two (2) overnight guests.
G. Residents are asked to be aware of unescorted guests and to report their presence
to the Hall Director or Area Coordinator.
Hall Exteriors
A. Residents may not stand, sit, or gather on porch overhangs or building roofs.
B. Residents may not climb the exterior of residence halls/apartments.
Healthy Practices
A. Residents may only place personal trash in designated trash receptacles within
the building. If the designated receptacles are full, trash must be taken to an
outside dumpster.
B. If a resident uses a student room or common space to cut hair, the area must be
fully cleaned immediately. The practice of cutting hair cannot interfere with other
residents’ ability to use a shared space and must follow all University policies.
C. Hallways and public lounges are to be kept free of residents’ furniture and other
personal items.
D. Residents must maintain a clean and sanitary living space.
E. Residents are expected to consistently demonstrate sanitary and hygienic
practices in the community environment.
Housing Requirement Policy
All full-time students (12 credit hours per semester) must meet the residency
requirements. Students entering Baldwin Wallace University starting Fall 2023 are
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required to live on campus for 3 years. Students who entered prior to Fall 2023 have a 2
year live on requirement.
Qualifying Residency Exemptions Include:
a) Students 21 years of age or older prior to September for that academic year (for
students who began at Baldwin Wallace prior to Fall 2023 only)
b) Commuters - students who are residing with their parents or legal guardians at the
parent’s or legal guardian’s permanent address, which must be within a 50-mile radius
of campus
c) Students who are married, divorced, or widowed
d) Single parents with a dependent child
e) Military personnel with one or more years of active duty
f) Students who have lived on a university campus for four consecutive semesters
Potential Residency exemptions include:
a) Student has documentation from a medical professional indicating a medical necessity
to live off campus. If student’s medical need can be met with on campus housing, the
exemption will be denied, and student will be directed to complete an accessible
housing application.
b) Extreme financial Hardship. Please include any documentation that supports financial
hardship. Student must have completed FASFA and Special Circumstance Review
with financial aid for consideration.
c) Religious exclusions. Provide detailed documentation on what needs cannot be met
by living on campus.
d) Special hardship. Documentation of severe and compelling circumstance that exist
prior to the initial semester of enrollment. Include personal statement and any
supporting documentation.
Only undergraduate students aged 17-24 are permitted to live on campus. Undergraduate
students under 17 or older than 24 who wish to live in campus housing must petition the
Director of Residence Life. Graduate student housing is available as space permit
Hoverboards
Hoverboards and related battery powered scooters and are not permitted anywhere on
campus. This includes, but is not limited to, any self-balancing scooters, electronic bikes,
battery or gas operated scooters and electric powered skateboards.
Joint Responsibility
A. Individuals who are present in their own, or any other campus housing or area,
where a University policy is being violated are subject to the same disciplinary
action(s) as the host.
B. Residents assigned to any room or apartment are responsible for all behavior that
occurs in the assigned space.
Keys and ID
No resident may:
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A. Allow another person to use their University ID (including Mobile Jacket ID) or
assigned keys to access any building or room
B. Make duplicate copies of any key issued to them by the University
C. Tamper with, disable, or destroy any card readers or door alarms (this includes
removing door plugs)
Noise
A. Courtesy hours are in effect 24 hours a day and 7 days week. Observing courtesy
hours means there should be no disruptive or excessive noises or sounds that
disturb other residents or staff. As a guideline, noise should not be heard from a
resident’s room more than two doors away, or from another floor.
B. Quiet hours (sound must not be audible beyond the limits of any individual room,
hallway, or lounge) are in effect from 11:00 PM – 8:00 AM Sunday through
Thursday nights, and from 12:00 AM – 10:00 AM Friday and Saturday nights.
Individual halls may determine that quiet hours start earlier in the evening, but
never later.
C. During finals week, 24-hour quiet hours will be in effect.
D. Speakers, amplifiers, or other sound producing equipment may not be directed
outside the room’s window or doorway or used in or near residence halls in a
manner that disturbs other residents.
Posting
All signs, flyers, door hangers, etc. to be posted must be approved by Residence Life and
Housing in advance. Once approved, signs and flyers should:
A. Be attached to designated bulletin boards/posting areas using only masking tape
or blue painter’s tape.
B. Not be affixed to glass surfaces that affect entering and leaving a room, hallway
or building. Any item not adhering to these guidelines will be removed.
Public/University Property
A. Residents may not possess street signs in apartments or residence hall rooms.
B. Residents may not deface, steal, harbor or damage any property (including signs)
belonging to the University (e.g., Dining Services, Ritter Library, the Book Store,
etc.), any member of the campus community or commercial vendor.
C. Residents may not possess stolen property.
D. Residents are not permitted to take University furniture, including lounge furniture,
outside or to their rooms.
E. Residents are not permitted to leave personal items (e.g., couches, rugs, tables)
in public areas.
Restrooms
Restroom stalls and showers are single person use facilities. Any behavior that interferes
with all residents’ ability to use any restroom facility peacefully, comfortably and with
privacy is prohibited.
Solicitation and Selling
A. Residents may not run a business within any residential facility on campus.
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B. Residents are not permitted to solicit or post signs, selling or buying back of any
items (e.g., t-shirts, haircuts, food items, magazines, books, etc.) by non-BW
recognized organizations.
Sports
Sports or other outdoor activities are not permitted in the residence halls. This includes,
but is not limited to, running, bouncing, hitting or throwing any object, and riding bicycles,
scooters, skateboards, or other wheeled devices.
Theft
Possession of another person’s or the University’s property, without prior consent, is
prohibited. This includes property from student rooms and all common spaces in the
residence halls.
Vacancy
If a student’s roommate moves out, it is the responsibility of the remaining resident(s) to
maintain the room as “roommate ready”, which means at any time, a new person may
move in and have their bed, dresser, desk, and an equal share of the closet/wardrobe
space immediately available to them.
Vandalism/Property Damage
A. Vandalism is prohibited.
B. Residents will be held responsible for all damage to Baldwin Wallace University
property, including infestations (e.g., bedbugs). When appropriate, charges for
damage or losses will be based on the Room Condition Report. Charges may
include full repair, replacement, or cleaning/treatment cost to the University.
Vandalism may result in criminal charges.
C. Residents are prohibited from overriding the normal operation of their HVAC
system. This includes tampering with the temperature sensor or motion sensor,
blocking any vents, or blocking access to the HVAC cabinet.
D. Grilling is only permitted using BW provided equipment, and in the location
designated for the equipment. Persons renting charcoal grills from Dining Services
are responsible for appropriately disposing of coals and ashes.
Weapons and Explosives
A. The possession, sale, and/or use of any type of gun or other weapon, decorative
or otherwise, is prohibited on campus. Examples include, but are not limited to,
tasers, archery equipment, metal-tipped darts, hunting equipment, knives with
blades longer than four inches, martial arts weapons, swords, axes, paintball guns,
compressed air guns, ammunition of any type and water balloon launchers. Knives
designed for kitchen use are permitted if they are stored in a knife block or are
secured with a knife sleeve.
B. Fireworks, gasoline, propane and other flammable or explosive materials are
prohibited in campus housing.
Windows and Screens
A. Screens may not be opened or removed at any time.
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B. No item may be thrown, dropped, hung, or otherwise ejected out of any window.
This includes keys and ID cards.
C. Using any window as a non-emergency entrance or exit is prohibited.
D. Residents of Carmel, Ernsthausen, and Davidson Commons are not permitted to
open their windows except in case of emergency.
E. Residents in Front Street residence hall may not remove the window stops from
the window frame.
Resources for Commuter and Off-Campus Students
Residence Life and Housing also provides direct support to undergraduate and graduate
students who commute to the Baldwin Wallace University campus. Commuter students
are typically those who have satisfied BW’s residency exemption requirements. The
Residence Life and Housing department provides commuter-centered programs and
services (including Commuter Appreciation Week), advising the Commuter Activity Board
(CAB), and the Commuter Lounge, located on the first floor of Heritage Hall (114 Tressel
Street, Berea, Ohio, across from the Durst Welcome Center). The Commuter Lounge can
be accessed via Jacket Express card or Mobile ID. The lounge is open daily from 6AM
until midnight when classes are in session. Lounge amenities include lockers (must
provide own lock), a refrigerator, microwave, and a Keurig machine.
Residence Life and Housing works closely with representatives and neighbors from the
City of Berea to provide resources to off-campus students, who have satisfied BW’s
residency requirement and typically live in or near Berea. The Commuter Lounge is also
available to off-campus students.
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Parking On Campus
Students and employees must register their vehicles with Safety & Security. Vehicles
parked on campus without a permit will receive an automatic $75.00 citation which can
be waived if a permit is purchased.
● All parking permits are nontransferable. Any person who provides false information,
registers a vehicle belonging to another student, illegally sells, transfers, alters,
reproduces, or uses a permit not intended for their use may be subject to a fine of
$200.00, disciplinary action as well as possible towing or immobilizing (booting) of the
vehicle. This could also result in a loss of parking privileges and forfeiture of parking
permit fees.
● Unidentified vehicles not registered that receive two citations are automatically
immobilized (booted).
● Students have 10 days to appeal a citation. At the end of 10 days the citation is
automatically transferred to the student’s account.
● Students displaying state issued handicap placards are required to provide a valid
copy of your handicap registration form indicating you as the owner, issued by the
BMV.
● For all parking regulations, visit the Safety & Security and Parking Services page on
JacketConnect.
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Academic Honesty Policy
Undergraduate Policy on Academic Honesty
Baldwin Wallace University is committed to the growth and learning of our students and
believes strongly that such growth and learning prospers best within a community of trust.
We believe that academic honesty, the fair and straightforward representation of what
one has learned, researched and/or written, is the foundation of a healthy environment
for learning. Instructors, administrators, staff, and students alike are responsible for
upholding high ethical standards of academic honesty in all academic endeavors, and the
academic community of Baldwin Wallace University supports the policy that any form of
academic dishonesty is a serious breach of ethics and shall be dealt with appropriately.
Community Responsibility for Promoting Academic Honesty
Administrative responsibility
All department heads, supervisors, and deans are expected to make sure that the
employees under their supervision understand and carry out their responsibilities for
developing, supporting, and maintaining academic honesty in the Baldwin Wallace
University community.
Instructor’s Responsibility
It is the responsibility of all instructors to remind their students about the University’s
Academic Honesty policy and to help their students develop documentation and
cooperative learning skills appropriate to the instructors’ disciplines and subject matter.
In this effort, all instructors should tell students when it is appropriate for them to
collaborate on an assignment and when it is not, explaining carefully the reasons for the
distinctions and the penalties for inappropriate cooperation. They should also provide the
students with models for documentation that are based upon the newest revision of the
chosen style guide and are consistent with current usage within the discipline.
Staff Responsibility
All staff persons are responsible for supporting the instructors’ teaching and assessment
of academic honesty in student work. Staff should help to explain to students why
academic honesty is important in academic life and in the workplace, and should refer
students back to their professors, to the Learning Center, or to the Writing Center for any
additional instruction that the students need.
Students’ Responsibility
It is the student’s responsibility to pay attention to the instruction in class, to learn the
principles and mechanics of academic honesty, and to apply that knowledge in all of their
work across the curriculum and outside of the classroom. Students are expected to
understand and comply with the limits of collaboration imposed by each instructor, and to
know how and when to document appropriately in standard styles. Students who are
unclear about the rules and mechanics of documentation are expected to seek
clarification from their professors, from the Writing Lab, or from the Learning Center.
Academic Honesty Violations
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Behaviors that manifest academic dishonesty can be classified in three ways.
1. The first is claiming someone else’s work as your own, including but not limited to the
following examples:
• Using answers that someone else has given on a test;
• Turning in a paper for which someone else did the original research and writing;
• Quoting from another work without using quotation marks to show that the material
is a direct quotation and citing and documenting the source;
• Plagiarism, a specific form of false claim, is defined as using someone else’s words
or ideas, images, or other intellectual property, written, recorded, or spoken without
citing and documenting the source from which they come;
• Using someone else’s sentence structure written, recorded, or spoken without
citing and documenting the source from which it comes;
• Using the structure of someone else’s argument, written, recorded, or spoken
without citing and documenting the source from which it comes;
• Paraphrasing or rewording another’s words or ideas, written, recorded or spoken,
without citing and documenting the source from which they come;
• Violating the copyright of images or music taken from written, recorded, spoken,
or internet sources;
• Copying or reproducing source code without written permission from the original
creator; or
• Missing or inadequate attribution of direct quotations.
2. The second is seeking an unfair advantage over other students in taking a test or
fulfilling an assignment. Some examples of such behavior may include but are not limited
to the following:
• Copying from another student’s paper, or otherwise communicating with another
student during an examination;
• Allowing another student to copy from one’s exam paper;
• Unauthorized use of notes or electronic devices during an exam;
• Copying another student’s work and representing it as one’s own;
• Selling or giving one’s work to another student so that he/she/they may copy it and
represent it as his/her/their own; or
• Acquiring a copy of an examination without the permission of the instructor.
3. The third is fraud. Examples include but are not limited to the following:
• Signing the name of an academic advisor or any instructor, staff member, or
administrator to an official form or document;
• Writing a paper or taking an exam for someone else;
• Fabricating research material, interviews, scientific data, or other materials or
sources for a project; or
• Creating, participating in, or using the services of any group or organization that
promotes or contributes to academic dishonesty on the Baldwin Wallace University
campus or in the global academic community.
Sanctions for Proven Violations of Academic Honesty
The following are the minimum sanctions that students who violate academic honesty
shall incur:
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First Offense
• Reduction in grade, if determined as appropriate by the instructor. Such reductions
may include failure or grade of zero on the test, paper, or project in question. This
failure or zero may result in failure for the course.
• Notification of the student’s academic advisor and the Provost’s office.
Second Offense
• Failure of the course in which the academic dishonesty took place.
• Notification of the student’s academic advisor and the Provost’s office.
Alternative sanctions may include:
• Academic Probation
• Academic Suspension
• Academic Expulsion
Third Offense
• Academic Suspension or Expulsion from Baldwin Wallace University
Procedures to Follow if Academic Honesty is Violated
Accusations against an Instructor
Instructors, staff, or students making an accusation of academic dishonesty against an
instructor should contact the Grievance Review Committee.
Accusations against Staff or Administrators
Instructors or staff making an accusation of academic dishonesty against a staff member
or administrator should contact the staff member’s or administrator’s supervisor.
Students making an accusation of academic dishonesty against a staff member or
administrator should contact the Provost’s office for instructions about how to proceed.
Accusations against Students
Staff or students making an accusation of academic dishonesty against a student should
contact the Provost’s office. Instructors should follow the procedure outlined below.
1. This Academic Honesty Policy is considered to be a part of every syllabus. Instructors
may make additional policies in their syllabi; for example, they may specify when
collaboration is permitted, the sanctions that will be applied to specific violations, or
opportunities for revision that will be afforded when source documentation is
inadequate.
2. When an instructor believes a student has violated the academic honesty policy, the
instructor shall handle the case according to this policy and his/her/their syllabus. The
instructor is also required to report the incident to the Provost via a brief online form
that includes: the date; the student’s name and identification number; the course
name, semester, and year; a brief summary of the incident; and the sanction that was
applied.
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3. Instructors may choose to consult the Department Chair or Associate Dean if they do
not wish to handle the case on their own, and the Chair/Associate Dean will handle
the case. However, cases of academic dishonesty must be kept confidential from
everyone except the Chair/Associate Dean. The instructor is still responsible for
reporting the incident to the Provost via the online form.
4. Upon receiving this information, the Provost will determine whether the student has
previous violations. If so, the Provost will apply additional sanctions according to the
policy.
5. At the same time, the Provost will send a letter to the student, copied to the instructor;
the student’s academic advisor; and the Department Chair, Associate Dean, and Dean
of the Department, School, and College where the incident took place. This letter will
notify the student that a violation has been reported and inform the student of
his/her/their right to appeal.
6. To appeal, the student must notify the Provost of his/her/their intent to appeal within
one week of receiving the Provost’s letter. The student’s appeal will then be heard by
a Committee consisting of three to five faculty members from the Grievance Review
Committee and at least two student representatives selected by the Grievance Review
Committee from Student Government, honor societies, or the student body at large.
7. To hear the student’s appeal, the faculty/student Committee shall conduct a hearing
following the “Recusal” and “Procedures for Resolution Hearings” of the Faculty
Handbook. The Committee determines whether the student violated the Policy on
Academic Honesty and reports its finding to the Provost. The Provost determines any
appropriate sanctions.
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Freedom of Expression Policy
As an institution of higher education founded on the value of inclusion and believing that
our diversity is an enduring strength of BW, we value the vibrant exchange of ideas among
all members of our community.
This founding principle is represented by a community of individuals who demonstrate
respect and care for each other. Meaningful dialogue regarding issues and concerns
raised by members of the University community is a vehicle to help us better celebrate
what we hold in common and to respect and understand our differences. Respecting the
right of each individual to express his or her beliefs and ideas, we expect that this dialogue
will occur peacefully and in non-violent ways.
To this end, freedom of speech and expression is valued throughout the community. This
is true for all speech except that which violates the rights of others to live and learn in a
safe environment free from discrimination, harassment, or threat of physical harm, is
unlawful, violates University policy, is destructive to property or is grossly offensive on
matters that are outlined in the University’s Non-Discrimination Policy.
At times, the expression of free speech may take place in the form of organized efforts to
communicate a perspective publicly. In exercising free speech, the University requires
that demonstrations (including, but not limited to, protests, sit-ins or rallies) be officially
sponsored and registered with the University and must adhere to all University policies.
The use of Baldwin Wallace campus facilities for demonstration events or the assistance
of Baldwin Wallace staff in providing guidance to students does not imply acceptance or
endorsement by the University of the views expressed.
Event Registration
• All areas of the demonstration registration form must ideally be completed at least
(2) business days prior to the event to provide notice of the planned protest, rally
or demonstration.
• This notice allows university staff to work with student organizers to ensure the
event meets the guidelines of BW and local policies, as well as to provide
assistance in order to enhance the learning experience related to protest and
demonstration involvement.
Guidelines for Events
• Only Baldwin Wallace students, faculty, staff, or recognized BW campus
groups/organizations may register and facilitate demonstrations on University
property.
• Demonstrations led by those who are not Baldwin Wallace students, faculty or staff
are not permitted on University property. If any individuals who are not members
of the University community are invited by a University community member to
participate in the demonstration on campus, the University expects those
individuals to abide by this policy as well, or face a possible range of actions,
including, but not limited to, removal from campus and/or possible criminal action.
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• Groups demonstrating must clearly indicate to their organization, media, and
audience that the views and opinions expressed through the demonstration are
not necessarily the views and opinions of Baldwin Wallace University, its students,
alumni, employees, partners or contractors. Students participating in
demonstrations represent themselves and not the University.
• All questions about demonstrations and the opinions and views presented through
demonstrations should be directed to Student Affairs. This includes academic and
co-curricular activities which are scheduled on campus. The VP for Student Affairs
will engage other BW staff as necessary, to ensure that all related standards are
met.
• Campus security will define appropriate demonstration areas in relation to access
to buildings and flow of pedestrians to and from an event.
• Organizers are expected to follow campus policies related to event signage and
noise (following city of Berea quiet hours).
• Organizers are responsible for complete clean-up of the event space or may face
fines or additional repercussions.
Conduct that will not be tolerated during demonstrations and protests
• Protesters may neither impede nor harass individuals wishing to attend a class or
event, or to see or hear a speaker/performer.
• Conduct that threatens the health or safety of any person, including but not limited
to, causing bodily harm to an individual; making physical contact of an insulting or
provoking nature with an individual; reckless disregard for the health or safety of
any person or any threat or physically threatening behavior which creates
reasonable fear for a person’s safety.
• Damage to personal or campus property.
If demonstration participants choose to engage in activity that does not prioritize safety
or respect University property, the attendees generally will be warned before being asked
to leave the event. However, if a significant concern about the safety of any community
member or the University arises, as determined by Safety and Security or University
administration, the University may remove a participant or terminate the event without
first issuing a warning.
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Guidelines for Use of Student and Employee Images/Recording
A. Obtaining and using images of identifiable individuals or their work to promote Baldwin
Wallace University
a. Ohio Civil Code, Chapter 2741 governs the use of “another’s name, voice,
signature, photograph, or likeness in any manner, on or in products,
merchandise, or goods, or for purposes of advertising or selling, or soliciting
purchases of, products, merchandise, goods or services...” including
exceptions granted for use by institutions of higher education “The use of
the individual's persona is for educational purposes or for the promotion of
the institution of higher education and its educational or institutional
objectives.”
b. Copyright laws govern the use of licensed creative, production and
performance work. If the publication/use of another’s creative work does not
conform to fair use definitions; and must obtain the consent of the individual
whose work will be featured in any media, prior to its publication.
B. Obtaining permission:
c. unless the relevant student or his/her parent has requested otherwise, the
University will use images of its students and employees and guests to keep
the University community updated on the activities of the University, and for
marketing, promotional and public information purposes, including:
i. on internal displays (including video and audio) on digital and
conventional notice boards within the University premises;
ii. in communications with the University community (prospective
students, parents, current students, staff, trustees, alumni, donors
and community partners);
iii. on the University websites, social media channels, print and mail
publications, portals, television, streaming content, audio platforms,
billboards, signage, and interior/exterior environmental graphics.
Such images would not normally be accompanied by the student's
name without permission;
iv. in the University prospectus, and in online, press and other external
public information for the University. Such external communication
would not normally include student's names or other identifying
information without consent from the student or guardian.
C. Record retention: Baldwin Wallace University may retain the use of the Likeness,
Images, Video and Audio Recording for a period of up to 10 years for marketing and
promotional purposes. Archival retention beyond 10 years of such assets provides a
record of University history and events and will be accessible by University personnel and
may be used in communication referencing historical activity of the University.
D. Privacy notification: As a student or employee of Baldwin Wallace University, you have
a right to opt out of inclusion in images/photographs and videos used for marketing,
communications, and public relations purposes. If you do not choose to opt out, you are
aware that your image recorded on the BW campus or in BW related activities in
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photographs and/or video may be used by BW for the purposes stated above. If you wish
to opt out, you must complete the photo/video release opt-out form provided by University
Relations and return the form to University Relations. This election shall remain in effect
for the remainder of your time attending/employed Baldwin Wallace University, or unless
otherwise stated in conjunction with policy change(s).
E. When a model release is needed: Photos/video taken on campus, for purposes of news
or general information, do not require photo releases. Photos used to advertise products
or services of the university do not require releases when the focus of the photo is a
location or event.
1. When a Release is Not Typically Required: A release is generally not required if
students, employees, or others are photographed in a public/campus space or at
public events, such as sporting events, classrooms, on campus. These types of
photographs are often considered "campus scene" photos. When individuals are
attending a group activity/event and chose to participate of their own free will. See
notice of public photography above.
2. When a Release is Typically Required: A release is generally required if students,
employees, or others are the primary focus of a photograph taken in a non-public
space, are recognizable, and will be identified by full name. Minors (i.e., anyone
under age 18). It is very important to obtain a release/consent form for minors or
the minor’s guardian.
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Policy on Instructional Planning in Response to Health
Following a sustained response to the COVID-19 pandemic, the Centers for Disease
Control and Prevention and health authorities have communicated that we are now in an
endemic response consistent with other respiratory viruses, and equipped with tools and
resources to better protect ourselves and our communities. We must continue to work
together to manage ongoing public health needs by actively communicating with students
and being attuned to changing terrain, showing respect for each other while sharing
individual responsibility.
If students, faculty, or staff have symptoms within the CDC guidance for isolation, isolation
and masking is the best way to protect public health. Based on current CDC guidelines,
individuals should isolate when positive for COVID-19 until they are fever-free and
their symptoms start to subside. They are instructed not to attend class and to seek
immediate/timely testing or medical guidance before returning to class. This cautious
approach will necessitate flexibility, grace, and understanding when enforcing attendance
policies. Pertinent health guidelines and BW’s practices for which BW community
members are responsible are below:
Guideline
Faculty Expectations
Student Expectations
Attendance:
Class attendance
policies must be
responsive to illness
and isolation.
Faculty must not attend classes in person when they are ill or
symptomatic. When physically able and the discipline allows, faculty will
be expected to teach remotely.
Faculty are expected to remain sensitive to the unique challenges
imposed by the COVID-19 pandemic and strive for empathy and
flexibility in responding to student concerns that may affect attendance.
Faculty may not be able to accommodate all make-up work for missed
assignment or deadlines—alternative make-up work may be provided at
the discretion of the instructor.
A faculty member’s attendance policy must account for both in-person
and remote attendance.
Students are NOT to attend classes in person if they have a fever and
are exhibiting symptoms of COVID-19 such as coughing or runny nose,
until their symptoms are improving and they are fever-free. In this case,
students must notify their faculty and take classes remotely. Students
who attend class with symptoms may be asked to leave class.
Students are asked not to inform the Health Center of positive COVID
test results. Rather, students should communicate promptly and clearly
with faculty about any situation that would prevent attendance and
participation.
Students are expected to attend class remotely or gain access to
recorded instruction. Remote attendance is not a substitute for in-
person attendance unless students are ill, symptomatic, or are in
isolation.
Students are expected to work proactively with their faculty to plan
make-up work and complete the assignments outside of scheduled
class time.
Regular
Communication:
Frequent, timely, and
clear communication is
paramount. The use of
Canvas will be
essential.
Faculty are expected to maintain up-to-date modules, announcements,
and gradebook entries in Canvas. Faculty are expected to respond in a
timely manner to emails from their students, especially those who are
isolating.
When faculty members are impacted by illness or injury, they are
expected to communicate with students about any changes to course
delivery method/content/assignments, etc.
Students are expected to log in to Canvas at least once a day to avoid
missing any important updates and course announcements. Students
will be expected to check daily their BW email account.
When students are impacted by illness or injury, they are expected to
communicate with you to keep pace with any class content they miss.
External Protocols:
Off-campus partners
may have additional
health-related
expectations.
While BW does not currently have a COVID-19 vaccination
requirement, faculty should be cognizant that students participating in
off-campus clinicals, off-campus experiential education, service trips or
competitions will be required to follow the host site's health protocols.
While BW does not currently have a COVID-19 vaccination
requirement, students participating in off-campus clinicals, off-campus
experiential education, service trips or competitions will be required to
follow the host site's health protocols.
Dining and housing supports will not be provided to students in
isolation. Students may retrieve take-out food from dining facilities
provided they are wearing a mask.
46
COVID-19 Vaccine Policy for Students
(Policy for Students Learning at Host Sites with Vaccine Requirements)
Baldwin Wallace University does not have an immunization requirement for BW students
or employees, including for COVID-19. However, some organizations/entities with whom
BW partners to provide academic experiences (e.g., internships, service or clinical
experiences) require certain vaccinations. For this reason, BW provides a means of
communicating vaccination or exemption status to partner organizations.
Vaccine/Booster Reporting to Host Sites
Vaccinated students who are participating in experiences at host sites that require
vaccinations must upload proof of vaccination to the system indicated by your department
(e.g., ACEMAPP) and/or host site. By submitting your information and participating in
experiences at host sites, students grant permission to BW for their vaccination status to
be shared with host sites.
Unvaccinated students participating in experiences at host sites that require vaccinations
must submit the Immunization Exemption Request Form. By submitting an exemption and
participating in experiences at host sites, students grant permission to BW for exemption
request information and approval to be shared with host sites. Please note that even after
BW provides exemption information to partner organizations, students are still subject to
the expectations and policies of partner organizations. Students with exemptions must
still abide by all expectations in place at host sites, which may include masking, testing,
and other risk mitigation measures.
Exemptions
Exemption may be granted based on a student’s religious, moral, or ethical grounds, or
a medical contraindication, via their written objection on the Immunization Exemption
Request Form. The exemption process is non-evaluative; requests for exemption will be
processed and communicated to host site partners. Students seeking an exemption must
complete the Immunization Exemption Request Form and submit it as an email
attachment to their departmental contact, who will send it to the Provost’s Office for
approval. Students will receive email notification and instructions when their exemption
has been processed.
Exemption requests are applicable only to host sites with whom BW has a formal
relationship or partnership AND only if those sites do not have their own vaccination
exemption process. All vaccine exemptions are subject to change, including revocation,
as legal and regulatory requirements change.
47
Quick Links
This list is a non-exhaustive gathering of resources for students. Additional resources,
information, and contacts can be found on JacketConnect.
Academic Affairs & Provost
https://www.bw.edu/about/offices/academic-affairs/
Athletics
https://www.bwyellowjackets.com/landing/index
Brain Center for Community Engagement
https://www.bw.edu/about/offices/community-engagement/
Campus Recreation
https://www.bw.edu/about/offices/recreational-sports-services/
Career Center
https://www.bw.edu/career-center/
Center for Academic Success &
Achievement
https://www.bw.edu/academics/academic-success/
Center for Global Exploration
https://www.bw.edu/academics/study-abroad/
Center for Inclusion
https://www.bw.edu/about/offices/diversity-affairs/
Center for Philanthropy & Alumni
Engagement
https://jacketconnect.bw.edu/philanthropyalumni/home/
Clubs & Organizations
https://www.bw.edu/student-life/organizations/
Commuter Services
https://www.bw.edu/student-life/services/commuters/
Counseling Services
https://www.bw.edu/about/offices/counseling/
Dining Services
https://www.bw.edu/student-life/dining/
First-Year & Sophomore Year Experience
https://www.bw.edu/academics/student-success/first-year-
experience/
Fraternity & Sorority Life
https://www.bw.edu/student-life/organizations/fraternities-
sororities/
Graduate Programs
https://www.bw.edu/academics/graduate/
Health Services
https://www.bw.edu/about/offices/health/
Jacket Express Card
https://www.bw.edu/about/offices/jacket-express-card/
Libraries
https://www.bw.edu/libraries/
Office of Accessible Education
https://www.bw.edu/about/offices/accessible-education/
Office of Multicultural Student Services
https://www.bw.edu/student-life/services/multicultural/
Office of the President
https://www.bw.edu/about/president/
One Stop (Academic Advising, Billing,
Financial Aid, Registration & Records)
https://www.bw.edu/one-stop/contact/
Orientation
https://www.bw.edu/orientation/
Parent & Family Programs
https://www.bw.edu/family/
Parking Services
https://www.bw.edu/about/offices/parking/
Religious & Spiritual Life
https://www.bw.edu/about/campus/chapel/
Residence Life and Housing
https://www.bw.edu/student-life/housing/
Student Life Center
https://www.bw.edu/about/offices/student-life/
Baldwin Wallace University Student Handbook, revised August 2024
